36C25525R0118.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

5500 E. Kellogg Dr.

Wichita KS

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Tonesha King tonesha.king@va.gov 913-758-9911 x69911

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Synopsis: Request for Architectural and Engineer SF330 submission.

Solicitation: 36C25525R0118– ARCH FLASH STUDY

SF330 REQUEST INFORMATION FOR PROJECT 589A7-25-510:

a. This AE Services requirement is being procured in accordance with the Brooks Act (Public Law 0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected based on demonstrated competence and qualifications for the required work per the evaluation factors listed below.

b. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAM 836.6 implemented in FAR Subpart 36.6.

c. This is not a request for proposal (RFP) and an award will not be made with this announcement. This announcement is a request for SF330’s from qualified contractors who meet the professional requirements listed herein.

d. The selection criteria for this acquisition will be in accordance with FAR 36 and are listed below in descending order of importance. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded by September 30,2025.

e. Award of any resultant contract is contingent upon the availability of funds.

f. No solicitation document is available and no other information pertaining to project scope is available. Any request for assistance with submission or other procedural matters shall be submitted via email only to tonesha.king@va.gov. Personal visits to discuss this announcement will not be allowed.

g. The NAICS Code for this procurement is 541330 Engineer Services with a small business size standard of $25.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 180 calendar days after the Notice to Proceed has been issued including time for VA reviews. The AE firm shall also be required to perform construction period services if award of a construction project contract is made.

h. DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF THE OFFEROR SHALL BE ACCOMPLISHED BEFORE REVIEW OF SF 330. THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE DISABLED VETERAN OWNED SMALL BUSINESS. ONLY ARCHITECT-ENGINEER BUSINESSES INC COMPLIANCE WITH VAAR 852.219-10 ARE ELIGIBLE. ONLY A/E FIRMS VERIFIED AND LISTED IN THE SBA VENDOR INFORMATION PAGES DATABASE, (Veteran Small Business Certification (sba.gov), SHALL BE CONSIDERED. FIRMS NOT VERIFIED AT THE TIME OF RECEIPT OF THE SF 330 IN THE SBA VETERAN SMALL BUSINESS CERTIFICATION PROGRAM SHALL BE CONSIDERED NON-RESPONSIVE AND SHALL BE EXCLUDED FROM FURTHER CONSIDERATION.

i. SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/content/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors shall be actively registered in SAM prior to submitting their qualifications package. Any firm not actively registered in SAM by the date of receipt of the SF 330 shall be considered non-responsive and shall be excluded from further consideration.

j. THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/content/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

k. E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54)

l. A-E firms are required to respond if interested by submitting one (1) completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/portal/forms/download/116486. Must include in Part I Section H an organizational chart of the firm (excludes consultants), and information pertaining to a design quality management plan. Submission information incorporated by reference shall not be considered. All submissions shall be made electronically. Packages which are hand delivered or delivered via surface mail or any other method other than electronically shall not be reviewed.

m. Completed package shall be delivered electronically on or before July 31, 2025 at 2:30PM Central Time to: tonesha.king@va.gov Hard copies shall not be accepted. The email subject line shall clearly identify the SF330 request number: 336C25525R0118– ARCH FLASH STUDY SF330 REQUEST INFORMATION FOR PROJECT 589A7-25-510:

The size of the pdf document must be below 10 MG or the VA email will error out and reject the application. It is the contractor’s responsibility to ensure that the application is received. Only one email will be accepted from each firm (contractor).

EVALUATION FACTORS FOR SF330 REVIEW SUBMITTED FOR

PROJECT 589A7-25-510 “ARCH FLASH STUDY” Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1. Prospective firms are required to address all selection criteria within submitted SF 330 packages using additional pages as necessary. SF 330 submissions including any additional pages are not to exceed fifty (50) pages exclusive of table of contents, title page, and divider pages. Each side of a piece of paper is one page (i.e., Two pages to a single sheet of paper). Blank pages are not included in the count.

SF330 submission packages which exceed 50 pages will be considered non-responsive and shall be excluded from further consideration. The only exclusions to the 50-page limit as listed in the request for SF330 are: table of contents, title page, and divider pages. Title page shall not exceed more than one (1) page. Table of contents shall only contain the information necessary to define the contents of the document. Divider pages may contain a maximum of one (1) line of description. Responses must reference 36C25524R0089 – Prepare Site for Fluoroscope SF330 REQUEST INFORMATION FOR PROJECT 589A7-25-510:

Prospective firms are required to address all selection criteria within submitted SF 330 packages and the information contained herein.

Qualifications (SF330) submitted by each firm for 36C25525R0118 and Project 589A7-25-510 – Arch Flash Study will be reviewed and evaluated based on the following evaluation criteria listed below:

EVALUATION FACTORS FOR SF330 REVIEW SUBMITTED FOR

PROJECT 589A7-25-510 “ARCH FLASH STUDY”

1. Professional Qualifications: The qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. AE firms shall have professional architects, engineers, and consultants who are licensed in the United States of America. Current and valid license information must be provided. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, and experience relevant to a project of this size and scope) of personnel proposed for assignment to the project.

Professional qualifications necessary for satisfactory performance of required service. The firm and A-E’s on staff representing the project or signing drawings in each discipline must be licensed to practice in one of the US States. Provide Professional License numbers and/or proof of Licensure.

The specific discipline which will be evaluated is: Electrical

A/E firms are required to develop their own team based upon their understanding of the project requirements and not solely upon the previous list.

2. Specialized Experience and Technical Competence: A/E firms must have Specific experience and technical skill in the type and scope of work required for medical facilities including, where appropriate, experience in electrical equipment studies. Experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.. AE firms with demonstrated experience of higher numbers of team members who are key personnel working together on past projects will receive a higher score than those that do not demonstrated experience of higher numbers of team members who are key personnel working together on past projects.

Submissions shall include no more and no less than one (1) and no more than three (3) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above that were completed by the AE firm submitting the 330’s. “Relevant” is defined as those task requirements identified in the project description. “Recent” is defined as design and construction period for projects that are both design and construction complete within the past 5 (five) years. Each project shall include the following:

· Project title, contract number, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e., prime contract, Teaming Partner, or subcontractor.

· Project Owner, owner’s point of contact including telephone number and email address.

· Services & Deliverables provided under the contract/task order.

· Period of Performance, including start and completion dates.

· Total dollar value of the project for both the award cost and final (completed) cost.

· Federal, State, or private enterprise contract?

The evaluation will also consider narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

1. The management approaches.

2. The coordination of disciplines and subcontractors

3. Quality control procedures, and

4. Familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable Federal, State, and Local standards.

3. Capacity: The prime contractor will be evaluated to determine if it has the general workload and staffing capacity within its design office which will be responsible for the design to accomplish the work in the required time. In accordance with VAAR 852.219-75: In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.” Prime contractor must include its certification of compliance with the limitations on subcontracting specified in 852.219-75 with its 330 submissions.

4. Past performance: Past performance on similar contracts that are complete (design and construction) that the firm has designed relevant in scope to the advertised project with the Department of Veterans Affairs, other Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Performance on past Government contracts as indicated in Federal performance reporting databases is encouraged. Failure to provide requested past performance data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. Past projects provided for reference shall be the work of the office/branch/individual team member proposed to be performing work under this contract. Project past performances that are older than 5 years will receive a lesser score than those references for projects accomplished within the past 5 years.

Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a CPARS entry. CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted with each project in Section F so CPARS can be reviewed in the database.

For any project that does NOT have CPARS data available, a Past Performance Questionnaire (PPQ) may be submitted with the SF330. The PPQ should be rated and signed by the evaluator. If a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ.

Evaluations will consider ratings on projects which are design and construction complete in the last five (5) years, information regarding principal officials with respect to professional performance, general management, and cooperativeness.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated.

5. Location of Design Firm: Per FAR 36.602-1 Selection Criteria: Market research indicates that at least 3 qualified firms exist within a 500-mile radius of the Wichita VA Medical Center located at 5500 E. Kellogg, Wichita, Kansas 67218. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms located within a 500-mile radius of the Robert J. Dole Veterans Affairs Medical Center (VAMC) in Wichita, Kansas. Architectural Prime Contractors whose primary (i.e., headquarters, primary corporate office, main office) physical business address is within a 500-mile radius from the Wichita VA Medical Center located at 5500 E. Kellogg, Wichita Kansas 67218 and resides within the borders of the United States of America will receive a higher score on evaluations.

Architectural Prime Contractors whose primary physical business address is outside a 500-mile radius from the Wichita VA Medical Center located at 5500 E. Kellogg, Wichita Kansas 67218 and resides within the borders of the United States of America will receive a lesser score on evaluations.

Architectural Prime Contractors are required to verify the primary physical business address (described above) as part of the SF330 response. If the information cannot be verified as required, the SF330 will be found to be nonresponsive and will not receive further consideration.

SF 330 submissions from companies located outside the borders of the United States of America shall not be considered.

6. Claims and Terminations: Any record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined.

SUPPLEMENT B

PROJECT TITLE/NUMBER: Conduct 5 Year Arc Flash Study # 589A7-25-510

DESIGN TIMEFRAME: A/E shall deliver final study documents NLT 180 days after the Award/Notice to Proceed (NTP) Letter.

CONSTRUCTION BUDGET/DESIGN LIMITATION: N/A

CRITERIA FOR STUDY (as applicable to project): Codes, Safety Standards, and Practics:

· National Fire Protection Association (NFPA)

· Institute of Electrical and Electronics Engineers (IEEE)

· A/E Submission Instructions, PG-18-15, Minor and NRM Projects, Vol C

· Standard Details. Program Guide, PG-18-4

· Equipment Guide List PG-18-5

· Equipment Guide List Index

· Master Construction Specifications, Program Guide-18-1

· VHA National BIM/CAD Standards

· Physical Security Design Manual

· Whole Building Commissioning Process Manual

· National Codes and Standards (NEC, Natl. Plumbing Code, EPA, OSHA, Department of Veterans Affairs, etc.)

Note: Above documents can be found at the following website: http://www.cfm.va.gov/TIL/

SCOPE OF DESIGN/CONSTRUCTION PROJECT:

N/A – Study Only

SCOPE OF WORK FOR A/E:

A) The following is an approximate count of electrical equipment included in this study:

· Two 12.47-kilovolt utility services

· One 12.47-kilovolt double-ended substation

· Ten 12.47-kilovolt selector switches

· Three 12.47-kilovolt switchgear

· Eight 12.47-480V transformers

· Seven 12.47-208V transformers

· Four 12.47-240V transformers

· Twenty-six 480V panels

· Four 480V main distribution panels

· Two 480V motor control centers

· Three 480V generators

· Nine 480V automatic transfer switches

· Two hundred 240V panels

· Twelve 240V main distribution panels

· Two 240V motor control centers

· Eight 240V disconnect switches

· Five 240V generators

· Seven 240V automatic transfer switches

· Twenty-four 208V main distribution panels

· One 480V-208V transformer larger than 125KVA

· Eight 480V pieces of equipment

· Eleven 240V pieces of equipment

B) ARC FLASH STUDY

· The vendor will perform a detailed study to determine potential arc flash incident energies, arc flash boundaries, and shock hazard boundaries. Through meetings with the Medical Center and on-site inspection, the vendor will gather data on the Wichita VAMC in compliance with the arc flash safety standards specified by OSHA, NFPA, and IEEE.

· The vendor will perform the Arc Flash Safety Services in the following phases:

(1) Perform field investigation - The vendor will perform a field investigation to obtain information about the facility's 12.47KV, 480V, 240V, and 208V power distribution systems. Electrical equipment nameplate data and circuit breaker information will be investigated as required for use in the study. The vendor is allowed fifteen 10-hour days for field investigation. The facility will supply one NPFA 70E-qualified electrician to assist with the documentation process. The vendor will have one additional 10-hour day to perform a limited field investigation on any circuits where there is no one-line diagram information available to determine an exact equipment count.

(2) Develop one-line diagrams - Based on the information gathered during the field investigation. The vendor will include time to develop seven AutoCAD-generated one-line diagrams of the facility’s 12.47KV, 480V, 240V, and 208V power distribution systems to the panelboard bus level. The one-line diagrams will be exported into AutoCAD drawings.

(3) Perform short-circuit analysis - The vendor will perform a short-circuit analysis of the 12.47KV, 480V, 240V, and 208V power distribution systems. The 240V and 208V electrical distribution systems fed from transformers greater than 125KVA will be evaluated.

(4) Perform arc flash study - Based on the results of the short circuit analysis and the existing protective device settings. The vendor will perform an arc flash analysis of the 12.47KV, 480V, 240V, and 208V power distribution systems. The vendor will document the results and recommendations in a letter report and provide (1) set of arc flash labels based on the existing protective device settings. The 240V and 208V electrical distribution systems fed from transformers greater than 125KVA will be evaluated. General arc flash labels for 240V/120V and 208V/120V panel boards fed from transformers less than 125KVA will be provided for manager use.

(5) Protective device coordination - Based on the results of the short-circuit analysis. The vendor will perform a protective device coordination study of the facility’s 12.47KV, 480V, 240V, and 208V power distribution systems. The 240V and 208V electrical distribution systems fed from transformers greater than 125KVA will be evaluated. The protective device settings will be reviewed to mitigate the incident energy results to lower values. Time current characteristic curves illustrating the coordination of the electrical distribution system overcurrent devices will be provided.

(6) Affix arc flash labels - The vendor will have five (5) 10-hour days to affix arc flash labels on the electrical distribution equipment.

(C) ELECTRICAL ENGINEERING

· The vendor will develop a formal engineering report for the short-circuit study, protective coordination study, and arc flash study. The deliverables are as follows:

(D) FIELD VERIFICATION OF FIELD CONDUCTORS

· This proposal includes field verification of conductor sizes for the power circuits of the electrical power distribution system as stated above. Electrical circuits will be visually walked down between the electrical equipment. Circuit tracing using wire trace equipment is not included as part of this proposal. Field equipment labels and documentation (panel schedules) are assumed to be accurate and up to date.

(E) REVISIONS, CHANGES, AND PHASING

· Project Phasing - All service activities are performed on a single-project engagement basis. Subsequent division of this scope into separate phases, sub-projects, milestone-based events, or other multi-phase activities shall be handled as a “Project Change Request”.

· Change Orders - Any request by VA Medical Center or Vendor for a change in this SOW, or the deliverables must be in writing and executed by both VA Medical Center and vendor. This includes requests for changes in project plans, including any changes in dimensions, area, shape of the space under review, or the equipment to be assessed, specifications, schedule, design, requirements, software environment, or any other aspect of the services or the deliverables.

A/E FEE DETERMINATION:

The A/E is to present their fee proposal for evaluation and negotiation in the following format:

1. Submit completed Price Proposal on NCO 15 Form 10-6298. The spreadsheet is to have the work broken out in hours by position, by discipline and by design phase. The spreadsheet will be used to facilitate review and comprehension of work effort and document fee. Include Part IV in cover letter and Part V (signed) as a separate attachment. Submit the electronic file of the spreadsheet upon request.

2. Include a letter of understanding with the price proposal that presents a detailed understanding of the Supplement B.

3. Provide an outline of the Quality Assurance/Quality Control actions that your firm will take during the study process. Monthly QA/QC reports are required, including actions taken to maintain project quality, schedule and budget, and will be submitted with project invoices using an approved invoice format.

4. Correction of A/E’s Errors and Omissions, including required site visits to ascertain remedial action, is included in scope of services at no additional cost to the VA.

STUDY DEVELOPMENT:

A. The A/E shall make investigations necessary to thoroughly evaluate the conditions of the existing space and utilities.

B. Electrical, fire and life safety systems must meet current codes and standards as required by VHA.

STUDY DELIVERABLES:

DISTRIBUTION OF A/E MATERIAL TO THE VAMC

One-Line Diagrams

Drawings in CAD and PDF.

(1) Digital Set

Electrical Arc Flash Study

(1) Digital Set

DRAWINGS AND SPECIFICATIONS FOR CONTRACTING OFFICER REVIEW

1. The A/E shall deliver the one-line diagrams and electrical arc flash study directly to the Contracting Officer and COR. Drawings shall bear the seal of the Registered Electrical Engineer for the design.

2. The final documents will be subject to review and approval (by signature) of all members of an Integrated Project team (IPT) consisting of medical center personnel. These individuals will be identified by the COR at the start of the contract.

End See attached document: Final drawings-15KV One-line 6-23.

Presolicitation Notice