36C25525R0031.docx

SUBJECT*

589A7-25-501 Renovate Restrooms and Lactation Spaces

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Kevin Mahoney Kevin.Mahoney3@va.gov 913-648-0141

PLACE OF PERFORMANCE

5500 E Kellogg Dr

Wichita KS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Kevin Mahoney Kevin.Mahoney3@va.gov 913-648-0141

PLACE OF PERFORMANCE

5500 E Kellogg Dr

Wichita KS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Synopsis: Request for Architectural and Engineer SF330 submission.

Solicitation: 36C2552R00031– Renovate Restrooms and Lactation Spaces

SF330 REQUEST INFORMATION FOR PROJECT 589A7-25-501:

a. This AE Services requirement is being procured in accordance with the Brooks Act (Public Law 0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected based on demonstrated competence and qualifications for the required work per the evaluation factors listed below.

b. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAM 836.6 implemented in FAR Subpart 36.6.

c. This is not a request for proposal (RFP) and an award will not be made with this announcement. This announcement is a request for SF330’s from qualified contractors who meet the professional requirements listed herein.

d. The selection criteria for this acquisition will be in accordance with FAR 36 and are listed below in descending order of importance. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded by March 31, 2025.

e. Award of any resultant contract is contingent upon the availability of funds.

f. No solicitation document is available and no other information pertaining to project scope is available. Any request for assistance with submission or other procedural matters shall be submitted via email only to Kevin.Mahoney3@va.gov Personal visits to discuss this announcement will not be allowed.

g. The NAICS Code for this procurement is 541310 Architect Services with a small business size standard of $12.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 180 calendar days after the Notice to Proceed has been issued including time for VA reviews. The AE firm shall also be required to perform construction period services if award of a construction project contract is made.

h. DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF THE OFFEROR SHALL BE ACCOMPLISHED BEFORE REVIEW OF SF 330. THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS. ONLY ARCHITECT-ENGINEER BUSINESSES INC COMPLIANCE WITH VAAR 852.219-10 ARE ELIGIBLE. ONLY A/E FIRMS VERIFIED AND LISTED IN THE SBA VENDOR INFORMATION PAGES DATABASE, (Veteran Small Business Certification (sba.gov), SHALL BE CONSIDERED. FIRMS NOT VERIFIED AT THE TIME OF RECEIPT OF THE SF 330 IN THE SBA VETERAN SMALL BUSINESS CERTIFICATION PROGRAM SHALL BE CONSIDERED NON-RESPONSIVE AND SHALL BE EXCLUDED FROM FURTHER CONSIDERATION.

i. SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/content/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors shall be actively registered in SAM prior to submitting their qualifications package. Any firm not actively registered in SAM by the date of receipt of the SF 330 shall be considered non-responsive and shall be excluded from further consideration.

j. THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/content/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

k. E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54)

l. A-E firms are required to respond if interested by submitting one (1) completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/portal/forms/download/116486. Must include in Part I Section H an organizational chart of the firm (excludes consultants), and information pertaining to a design quality management plan. Submission information incorporated by reference shall not be considered. All submissions shall be made electronically. Packages which are hand delivered or delivered via surface mail or any other method other than electronically shall not be reviewed.

m. Completed package shall be delivered electronically on or before January 31, 2025, at 2:00PM Central Time to: Kevin.Mahoney3@va.gov Hard copies shall not be accepted. The email subject line shall clearly identify the SF330 request number: 36C25525R0031 – Renovate Restrooms and Lactation Spaces SF330 REQUEST INFORMATION FOR PROJECT 589A7-25-501:

The size of the pdf document must be below 10 MG, or the VA email will error out and reject the application. It is the contractor’s responsibility to ensure that the application is received. Only one email will be accepted from each firm (contractor).

EVALUATION FACTORS:

EVALUATION FACTORS FOR SF330 REVIEW SUBMITTED FOR

PROJECT 589A7-25-501 “Renovate Restrooms and Lactation Spaces” Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1. Prospective firms are required to address all selection criteria within submitted SF 330 packages using additional pages as necessary. SF 330 submissions including any additional pages are not to exceed fifty (50) pages exclusive of table of contents, title page, and divider pages. Each side of a piece of paper is one page (i.e., Two pages to a single sheet of paper). Blank pages are not included in the count.

SF330 submission packages which exceed 50 pages will be considered non-responsive and shall be excluded from further consideration. The only exclusions to the 50-page limit as listed in the request for SF330 are: table of contents, title page, and divider pages. Title page shall not exceed more than one (1) page. Table of contents shall only contain the information necessary to define the contents of the document. Divider pages may contain a maximum of one (1) line of description. Responses must reference 36C25525R0031 – Renovate Restrooms and Lactation Spaces SF330 REQUEST INFORMATION FOR PROJECT 589A7-25-501:

Prospective firms are required to address all selection criteria within submitted SF 330 packages and the information contained herein.

Qualifications (SF330) submitted by each firm for 36C25525R0031 and Project 589A7-25-501 – Renovate Restrooms and Lactation Spaces will be reviewed and evaluated based on the following evaluation criteria listed below:

1. Professional Qualifications: The qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. AE firms shall have professional architects, engineers, and consultants who are licensed in the United States of America. Current and valid license information must be provided. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, and experience relevant to a project of this size and scope) of personnel proposed for assignment to the project.

Key positions and disciplines for this project which will be evaluated include, but are not limited to:

a) Architect/Designer

b) Interior Design

c) Electrical Engineer

d) Project Manager

e) Plumbing Engineer

f) Mechanical Engineer

g) Fire Protection Engineer

h) Quality Assurance

i) Industrial Hygienist

j) Cost Estimator

A/E firms are required to develop their own team based upon their understanding of the project requirements and not solely upon the previous list.

2. Specialized Experience and Technical Competence: A/E firms must have specific design experience and technical skill in the type and scope of work required for renovations and new construction at existing medical facilities, including, where appropriate, renovating space for patient privacy and rehabilitation services, energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. AE firms with demonstrated experience of higher numbers of team members who are key personnel working together on past projects will receive a higher score than those that do not demonstrated experience of higher numbers of team members who are key personnel working together on past projects.

Submissions shall include no more and no less than one (1) and no more than three (3) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above that were completed by the AE firm submitting the 330’s. “Relevant” is defined as those task requirements identified in the project description. “Recent” is defined as design and construction period for projects that are both design and construction complete within the past 5 (five) years. Each project shall include the following:

· Project title, contract number, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e., prime contract, Teaming Partner, or subcontractor.

· Project Owner, owner’s point of contact including telephone number and email address.

· Services & Deliverables provided under the contract/task order.

· Period of Performance, including start and completion dates.

· Total dollar value of the project for both the award cost and final (completed) cost.

· Federal, State, or private enterprise contract?

The evaluation will also consider narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

1. The management approaches.

2. The coordination of disciplines and subcontractors

3. Quality control procedures, and

4. Familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable Federal, State, and Local standards.

3. Capacity: The prime contractor will be evaluated to determine if it has the general workload and staffing capacity within its design office which will be responsible for the design to accomplish the work in the required time. In accordance with VAAR 852.219-75: In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.” Prime contractor must include its certification of compliance with the limitations on subcontracting specified in 852.219-75 with its 330 submissions.

4. Past performance: Provide past performance on contracts with Government agencies and private industry in terms of project cost control, quality of work, and compliance with performance schedules. Information presented must clearly demonstrate the construction cost limit, A/E created cost estimate, and final awarded cost of the project.

Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a CPARS entry. CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted with each project in Section F so CPARS can be reviewed in the database.

For any project that does NOT have CPARS data available, a Past Performance Questionnaire (PPQ) may be submitted with the SF330. The PPQ should be rated and signed by the evaluator. If a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ.

Evaluations will consider ratings on projects which are design and construction complete in the last three (3) years, information regarding principal officials with respect to professional performance, general management, and cooperativeness.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated.

5. Location of Design Firm: Per FAR 36.602-1 Selection Criteria: Market research indicates that at least 3 qualified firms exist within a 500-mile radius of the Wichita VA Medical Center located at 5500 E. Kellogg, Wichita, Kansas 67218. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms located within a 500-mile radius of the Robert J. Dole Veterans Affairs Medical Center (VAMC) in Wichita, Kansas. Architectural Prime Contractors whose physical business address is within a 500-mile radius from the Wichita VA Medical Center located at 5500 E. Kellogg, Wichita Kansas 67218 and resides within the borders of the United States of America will receive a higher score on evaluations.

Architectural Prime Contractors whose physical business address is outside a 500-mile radius from the Wichita VA Medical Center located at 5500 E. Kellogg, Wichita Kansas 67218 and resides within the borders of the United States of America will receive a lesser score on evaluations.

Architectural Prime Contractors are required to verify the physical business address (described above) as part of the SF330 response. If the information cannot be verified as required, the SF330 will be found to be nonresponsive and will not receive further consideration.

SF 330 submissions from companies located outside the borders of the United States of America shall not be considered.

6. Claims and Terminations: Any record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined.

SUPPLEMENTB

PROJECT TITLE/NUMBER:589A7-25-501 Renovate Restrooms and Women's Lactations pace.

DESIGN TIME FRAME: A/E shall deliver final construction documents NLT180 days after the Award/Notice to Proceed (NTP) Letter.

CONSTRUCTION BUDGET/DESIGN LIMITATION: Between $500,000.00 to $1,000,000.00

CRITERIA FOR DESIGN AND PROJECT DEVELOPMENT (as applicable to project):

Design Manual Reference PG-18-10 Design and Construction Procedures, PG-18-3 A/E Submission Instructions, PG-18-15, Minor and NRM Projects, VolC Standard Details. Program Guide, PG-18-4 Equipment Guide List PG-18-5 Equipment Guide List Index Space Planning Criteria, PG-18-9 VA-Space and Equipment Planning System (VA-SEPS) Architectural Accessibility and VA Barrier Free Design Standards PG-18-13 Asbestos Abatement Design Manual VA Signage Design Guide Master Construction Specifications, ProgramGuide-18-1 VA Design Alerts VHA Fire Protection Design Manual VHA National BIM/CAD Standards Physical Security Design Manual Whole Building Commissioning Process Manual VA Sustainable Design Manual National Codes and Standards (NFPA, NEC, Natl. Plumbing Code, EPA, OSHA, Department of Veterans Affairs, etc.)

Note: Above documents can be found at the following website: http://www.cfm.va.gov/TIL/

SCOPE OF DESIGN/CONSTRUCTION PROJECT:

A/E shall be required to provide all technical and engineering disciplines as needed to meet project requirements as outlined. This project will renovate 6 existing restrooms on both the1st Floor and Ground Floor of B61, and 2 Women’s Lactation rooms on the 1st Floor of B34 to meet all applicable design requirements. The construction renovation design shall include any necessary changes to the electrical, mechanical, plumbing, supportive utilities, and interior finishes. It will consist of, but is not limited to, architectural engineering, civil engineering, mechanical engineering, structural engineering, electrical engineering, and fire protection engineering.

A/E shall design a renovation of existing spaces for Building 61 and Building 34 which will address modernization of restrooms and lactation spaces with a focus on updating the spaces to current design standards. Inside the renovated space, the project will also address the following Facility Condition Assessment (FCA) Records:

· 321193-Installinsulation on all exposed plumbing piping below lavatories.

As part of initial design development, A/E shall review proposed site and evaluate feasibility and constructability as well as suggest potential alternatives. Construction will consist of, but is not limited to, the following: necessary demolition and removal of mechanical, plumbing, lighting, and fire protection; electrical systems upgrades (as necessary); new interior finishes to ceiling, walls, and flooring; new casework; new lavatory and lactation space fixtures and furniture; and installation of government furnished equipment.

The construction of this project will take place in very busy occupied buildings and is to be completed to allow medical care functions to be maintained uninterrupted throughout construction – necessitating carefully phased construction and coordination with VA COR/users. The A/E shall make investigations necessary to thoroughly evaluate the area, including interviewing the staff impacted because of this project. All design shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, ProgramGuidePG-18-15, Volume C, all VA supplemental physical security directives, and provide commissioning in accordance with VA whole building commissioning manual requirements.

A/E shall work in collaboration with VHA staff and State Historic Preservation Organization, SHPO, to mitigate and come to agreeable terms for historic buildings on the campus for any construction that may disrupt or change the appearance of historic buildings in the historic registry. The A/E shall produce documentation that they will upload to the SHPO website that clearly states the agreed upon terms. The A/E shall apply for SHPO approval at their web site, https://www.kshs.org/shpo, the provide the Government documentation of application and SHPO approval letter prior to changes to buildings, building material or landscapes.

A/E shall design to Guiding Principles Compliance and Validation requirements within VA Sustainable Design Manual. Project shall follow Internal Certification for NRM projects – AE to complete checklist and supporting documents and provide a copy to COR as well as email final check list to VA’s Green Management Program (GMP) at Energy@va.gov.

· In accordance with 52.236-22, Design Within Funding Limitation, the estimated construction contract price for this project is between $500,000 to $1,000,000.00 If the project cannot be designed within funding limits specified, the A/E shall notify the Contracting Officer immediately in writing and shall not proceed further without direction from the Contracting Officer.

· Design multiple deductive bid alternates into the construction documents equaltoatleast10%of the total construction cost (Design Limitation) not including contingency. The base design must be fully functional with or without the alternates. Provide an itemized cost estimate associated with each deduct alternate. Bid deduct alternates will reflect the appropriate reduction in project completion time (days).

· Each subsequent design submission shall incorporate all required.

changes/corrections from the previous set. AE shall furnish summary of changes with comments on concurrence or reason change was not incorporated (i.e. code or VA requirements).

SCOPE OF WORK FOR A/E:

A. Design Development:

(1) The A/E shall make investigations necessary to thoroughly evaluate the area, including interviewing the staff impacted by this project. All design submissions shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C.

B. Construction Document:

(1) After the VAMC approves the A/E's design development for construction, the A/E shall prepare construction documents necessary to accomplish the approved design development including identified bid deduct elements.

C. Construction Period Service:

(1) The A/E shall perform construction period services as detailed within this document.

D. Functional Product:

(1) The A/E shall perform design development, detailed design work, prepare detailed construction documents, keeping in mind the result shall be a completely functional fully operational product encompassing all unique processes of the facility to include but not limited to patient care, employees, visitors, equipment and security.

(2.) The final design documents will be subject to review and signature approval of all members of an Integrated Project Team (IPT) consisting of medical center personnel. These individuals will be identified by the COR at the first design review meeting.

(3.) The A/E shall provide design in Revit or compatible software. The A/E shall complete design in accordance with VHABIM and CAD standards. The A/E shall produce 2D CAD drawings from the model.

E. The A/E will provide and maintain a secure FTP site that will be accessible to the VA staff assigned to the project. The site will be secure and only accessible with a username and password, to be provided by the A/E. This site shall be used throughout the duration of the project design and construction.

(1) A/E to provide web data services to VA specification for final construction and bidding documentation. Web service will have the ability to process, record, manage and exchange submittals from all parties involved in the submittal processes. Data exchange web site will provide services comparable to those provided by submittal exchange.com. Web service shall be accessible by VA computer systems and considered a secure site by the VA. A/E shall provide access to assigned staff, Contracting Officer, and contractors. Contractors shall have read and submission access only. The submittal data exchange system shall remain active through entire construction period.

(2) Once construction is complete AE shall provide one (1) CD copy of all submittal files along with the as-built drawings.

A/E FEE DETERMINATION:

The A/E is to present their fee proposal for evaluation and negotiation in the following format:

A. Submit completed Price Proposal on NCO 15 Form 10-6298.The spreadsheet is to have the work broken out in hours by position, by discipline and by design phase. Include a list of the number of drawings required for each design phase broken out by drawing type per discipline. Include a summary of the foregoing with the number of hours required for each drawing type and each major task. The spreadsheet will be used to facilitate review and comprehension of work effort and document fee. Include Part IV in cover letter and Part V (signed) as a separate attachment. Submit the electronic file of the spreadsheet upon request.

B. Include a letter of understanding with the price proposal that presents a detailed understanding of the Supplement B. The letter of understanding shall include an analysis of the fee included and excluded from 6% fee limitation as compared to the estimated Construction Budget.

C. Reproduction and delivery costs of Design Review Material and other direct costs, such as travel costs, are included in the costs for each design phase and are not reimbursable. The costs of Bidding reproduction, delivery and other direct costs in accordance with the “Milestone Submittal Requirements” are included in the CD Phase. Unused site visits will be deducted at the end of the contract.

D. Provide an outline of the Quality Assurance/Quality Control actions that your firm will take during the design process and construction period. Monthly QA/QC reports are required, including actions taken to maintain project quality, schedule and budget, and will be submitted with project invoices using an approved invoice format.

E. Correction of A/E’s Errors and Omissions, including required site visits to ascertain remedial action, is included in scope of services at no additional cost to the VA.

DESIGN DEVELOPMENT:

A. The A/E shall make investigations necessary to thoroughly evaluate the conditions of the existing space and utilities. Feasibility and constructability of the project as well as alternative project solutions shall be included in initial design development. The design shall include any energy efficiency improvements available for the application. All design shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, PG-18-15 Volume C. A/E shall plan for the following design and design review meetings as part of the Scope of Work.

B. The A/E is required to collaborate with VA space planner, COR, IT, and other VA department end users to and to use the initial SEPS run to develop the initial needed equipment list for a fully functional design that will need to be purchased during the construction phase. This is required at the 30% design mark and will be amended as required throughout the design phase.

C. A/E shall provide at least two schematic layout options for review by the VA. Review of space layouts with Facility Planner and Project Staff (End users, COR, Safety, Infection Control, etc.). A/E shall provide a review of the schematic layout that will be provided by the government and incorporate any changes. A selection of the preferred design option will be chosen in this session. Space layout shall meet current VA Space Planning Criteria (7610 building design guide) and follow the Uniform Federal Accessibility Standards (UFAS) and VA Barrier Free Design Guide (PG-18-13).

D. Facility Condition Assessment: The A/E shall review the most recent VA Facility Condition Assessment (FCA) provided by the VA and include remediation of FCA items related to all spaces/rooms in the project design.

i The A/E will provide a design that addresses all FCA deficiencies that are within the scope of this project.

ii The A/E will include in their Basis of Design discussion of deficiencies and decisions regarding how to address and correct the deficiencies in the design.

iii The A/E will include in their Basis of Design any FCA deficiencies that are not addressed and not corrected to the highest FCA level, to include identification of the roadblocks preventing full correction of the deficiency.

iv The A/E will provide line-item costs in the estimate for all FCA deficiencies addressed.

E. Pre-Design Site Investigation: The A/E shall conduct a thorough site inspection to verify existing conditions. This shall include an extensive tour of the existing spaces and investigation of existing utility systems and their capacities, structural analysis, and other possible upgrades required. Provide an agenda for site visit to ensure all required key staff and players can be included and scheduled.

i Architectural: field verify all existing elevations and architectural dimensions ii Exterior: field verify finishes and architectural details iii Interior: field verify all dimensions for existing installed features, to include but not limited to doors, windows, plumbing fixtures, built-in furniture and casework.

F. Electrical: field verify location of electrical panels and test existing load to determine available capacity. Field verifies the panel(s)for existing electrical circuits within the scope of this project and the load for those specific circuits that will be available for this project.

G. Mechanical: field verify existing conditions, components and measurements, for all mechanical systems to be evaluated for the renovated spaces.

H. Plumbing: field verify existing conditions to include pipe sizes and condition, line pressures and flow rates, and locations of connection to main campus utilities.

I. Telecommunications:

i Investigate the existing system and determine whether sufficient capacity is available to provide the appropriate level of services.

ii Investigate all existing telecommunications installations such as existing concealed conduit runs, conduit, cable termination types/sizes, telecommunications and systems equipment locations, etc., which potentially impact the new installation.

iii A/E will include design of cabling and installation of wi-fi access points as located by VAITOS. All fiber should be terminated with little connect – little connect (LC-LC) connectors.

J. Demolition: The project will include demolition work of architectural, mechanical, plumbing, fire alarm, fire suppression system, telecommunications/data, and electrical system. All utility systems and equipment will be demolished back to its original source.

K. Architectural: Field verification of elevations and architectural dimensions are crucial to the success of this project, as the existing drawings are best represented. As part of the project the Architect will update the existing conditions as part of this project design and final as-built conditions following completion of this project.

L. Plumbing/Piping: Plumbing systems shall be evaluated and updated to meet the latest Plumbing Codes. Design modifications, additions and relocations to the plumbing systems and fire protection system must follow the VISN X policy and Life Safety codes and other applicable code requirements for a complete certified functional system. Project provides for the fire stopping of utility penetrations thru fire and smoke rated partitions, floors, and interstitial decks.

i The Plumbing Consultant will provide a design that removes all existing dead-legs in domestic cold and hot water piping distribution systems to remain serving any floor and in the interstitial space above back to main branch source. The design shall include disinfection procedures for the Prevention of Legionella for all potable water distribution systems.

ii Where required by code and local authorities, backflow preventer assemblies will be designed in accordance with local requirements for temporary and permanent connections.

M. Civil: Where required by code and local authorities having jurisdiction, the A/E will incorporate local codes and standards in the design and construction documents.

N. Heating, Ventilation and Air Conditioning (HVAC): The HVAC systems need to be evaluated for the building and updated to meet the latest HVAC Design Criteria. The A/E must evaluate, and field verify the existing HVAC systems to include airflow (supply, return, exhaust, air exchanged rates, etc.), Chilled Water System, and the Hot Water / Steam System serving the design scope area. The design will include an integrated controlled HVAC system. The HVAC controls will also interface with the existing building control systems.

i The A/E shall provide Special Inspections by a certified 3rd party Testing, Adjusting, and Balancing (TAB) agency and a certified member of AABC or NEBB to perform TAB services for HVAC, water balancing and vibrations and sounds testing of equipment to verify existing HVAC operating conditions. The TAB report will provide planning and systematic (TAB) procedures, design review report, systems inspection report, duct air leakage test report, systems readiness report, balancing air and water distribution systems, vibration and sound measurements, and recording and reporting results. The TAB report will be incorporated into the Mechanical basis of design.

ii The Mechanical Consultant shall provide design services to replace/upgrade the existing air handler and air distribution systems in strict compliance with the VA HVAC Design Manual for New, Replacement, Addition, and Renovation of Existing VA Facilities (current edition).The Consultant shall ensure that the design meets VA individual room requirements such as positive or negative room pressurization, minimum air exchange rates, filtration, individual temperature & humidity control, and variable air volume (VAV) or constant air volume (CV) operation.

iii When calculating load requirements, A/Es will ensure calculated air handling unit (AHU) peak supply air volumes shall include a minimum 5% leakage allowance and 10% safety factor to the maximum CFM and round off to the nearest 100 CFM per VA HVAC Design Manual.

A/Es will use the most conservative ASHRAE approved load calculation methods in sizing AHU peak loads.

O. Electrical: The electrical systems need to be evaluated and updated to meet the latest Design Criteria. The A/E must evaluate the electrical systems serving the design scope are a to determine if there is enough, and provide modifications and extensions to the existing electrical systems, security system, communications system, fire / safety system, etc. All panels (to include all phases of voltage and amperage) shall be metered (all phases) for 30 days/as required before any planned connection to insure available capacity. This required metering will be the responsibility of the A/E firm to complete. This design shall evaluate existing As–Built drawings and all ongoing electrical upgrade projects during the design process. Any new equipment being added must be reviewed for arc flash hazard, properly specified for labeling and updated in the VA Arc Flash Hazard Model at the completion of construction. A/E will confer with COR on requirements for any additional conduits for future expansion.

P. Hazardous Materials: The design will include a hazardous materials survey by an AHERA qualified inspector for areas being renovated.

i Asbestos: The A/E shall investigate the construction site to verify any asbestos containing materials. If asbestos is encountered, it is the A/E and their subcontractor’s responsibility to adhere to all VA, OSHA, Federal, and State regulations of ACM procedures. Submittal packages for the Asbestos & IAQ qualifications shall be provided to the VA. The IH shall perform duties as necessary by monitoring, inspecting and testing inside/outside the work area in accordance with OSHA requirements.

ii Lead: The design may include a lead-based paint encapsulation and an asbestos abatement plan. Hazardous Materials design will be accomplished by an AHERA certified designer.

Q. Equipment: The A/E shall coordinate the design work directly with the suppliers / manufacturers of the new equipment to produce a completely designed operational project. All drawings, schematics, and other data available from the equipment suppliers shall be incorporated in the A/E drawings and specifications.

i The A/E is to determine the points of connection between old and new equipment and clearly detail these connections on the drawings.

ii A/E shall use a new SEPS runs completed before the acceptance of the 100% BID Set construction documents to determine final required equipment list for a functional design. The A/E is required to collaborate with VA space planner, COR, IT, and other VA department end users to finalize the required equipment list needed for purchase during the construction phase.

R. Construction Containment: The A/E shall provide drawings indicating location of barriers required for construction to meet infection prevention requirements. At a minimum, the drawings will include the type of barriers (Visqueen, sheetrock, etc.) to be provided, the number of negative air machines required to maintain negative pressure, their locations, and a requirement for the installation of negative air pressure monitors with a digital display.

i Construction phasing required to maintain operational facility shall be reviewed during design and included in construction documents as needed.

CONSTRUCTION DOCUMENTS:

A. A/E firm shall complete further investigations to develop the accepted design documents into working drawings and specifications.

B. A/E firm shall provide a complete construction plan detailing all phases and sequencing of construction to minimize the impact on the facility.

C. In most instances, copies of the VA Master Construction Specifications will be available off the Internet, which will be edited and incorporated in the project specifications. In those instances where copies of the VA Master Construction Specifications are not available, the A/E shall develop the specification for incorporation into the project specifications. Copies of design guides, space criteria, room finishes, and other VA guidelines are also available off the Internet. It is required that the A/E design in accordance to VA guidelines as these guidelines supersede any other industry guidelines. It is important to note that all specification sections be thoroughly edited to maintain uniformity of formatting and structure. (https://www.cfm.va.gov/TIL/) Refer to attached Contracting Officer Review Comments prior to submission of 100% specifications and drawings.

D. Working drawings and specifications shall meet most current National Fire Protection Association Code, VA Standards, and other applicable national codes.

E. A/E shall provide an estimated construction schedule for project completion in calendar days and is to include all federal holidays. Estimate shall include estimated weather delays dependent on time of year construction is being done. Schedule needs to encompasses from groundbreaking to completion and acceptance of a fully functional building.

DESIGN DELIVERABLES:

DISTRIBUTION OF A/E MATERIAL TO THE VAMC

DELIVERABLE DISTRIBUTION OF A/E MATERIALS TO THE VAMC

Design Documents:1 Schematic Layouts

Narratives, Analyses, SEPS, Feasibility of Constructability, Options, Studies, calculations and Data

(1)Electronic

Design Document: 30% Submission

Construction Cost Estimate, Calculations and Data, Equipment List, Schematic information corrected.

Through review

(1) Electronic

(1) Electronic

Design Documents: 60% Submission

(1) Electronic

(1) Electronic

Design Documents: 95% Submission

(1) Electronic

(1) Electronic

Design Documents: 100% Submission

(1) Electronic

(1) Electronic

Design Documents: IFC Set Submission

· In addition to the set of drawings and specs mentioned above, at the 95% and the 100% review levels the A/E shall send one copy of the specifications in Word format to the contracting officer for review. Revisions to the 100% specifications shall be made by the A/E at the A/E’s cost. Final construction cost estimate shall be stamped “For Official Use Only” and be signed by the architect. One copy of the Final Construction Cost Estimate shall be emailed directly to the Contracting Officer.

· A/E firm shall provide to the VA drawings and specifications as follows: Electronic copies of specifications must be submitted in word and pdf. Drawings must be submitted in pdf and Auto CAD/Revit. Specifications do not exceed 20MB per file. Hard copy sets of the drawings shall be half sized prints (18”x24”) and (36” x 48”), or as determined by COR. Hard copy of specification shall be comb bound.

· At 65% completion, design documents shall be provided to Booze-Allen for review of Life- Safety and other issues. A/E shall review recommendations from Booz-Allen and shall make necessary changes as required. If the A/E disagrees with recommendations, the A/E concerns and recommendations must be presented in writing to the Contracting Officer and COR.

DESIGN REVIEW AND COMPLETION SCHEDULE:

A. The A/E shall perform the work required by this contract within the limits of the following schedule. The A/E shall establish a telephone conference call for the Contracting Officer and others to call in to attend. The A/E shall provide meeting notes directly to the Contracting Officer after all design review meetings. The A/E shall provide Professional Architects and Engineers as directed by the Contracting Officer who are familiar with the work to attend the following VAMC Design Reviews:

SCHEMATIC DRAWING AND

OPTIONS

PROCEED (NTP)

VA SCHEMATIC REVIEW 14 CALENDAR DAYS AFTER SCHEMATIC

DESIGN APPROVAL

30% DESIGN DUE TO VA 21 CALENDAR DAYS AFTER VA SCHEMATIC

REVIEW & APPROVAL

REVIEW

60% VA DESIGN REVIEW 21 CALENDAR DAYS AFTER 60% DESIGN

DELIVERY FROM A&E

95% DESIGN DUE TO VA 14 CALENDAR DAYS AFTER VA 60% DESIGN

REVIEW

95% VA DESIGN REVIEW 14 CALENDAR DAYS AFTER 95% DESIGN

DELIVERY FROM A&E

100% DESIGN DUE TO VA 10 CALENDAR DAYS AFTER VA 95% DESIGN

REVIEW

DELIVERY FROM A&E

Total Design 180 days

AS-BUILT DRAWINGS:

A. A/E firm shall provide a clause in the specifications indicating method by which a contractor will provide information to the firm to allow the firm to provide as-built drawings upon completion of construction.

B. A/E firm shall update existing VA BIM model with final as-built drawings and return to VA. A/E firm shall provide to the VA one (1) complete set of permanent Mylar drawings. Pencil is not considered permanent. One (1) complete set of as-build drawings shall be provided on CD/DVD, and digitally transferred by the FTP site using Auto CAD2019, Revit2017, and PDF Release version 2011 or later. Layering shall be per VA BIM and CAD standards.

DRAWINGS AND SPECIFICATIONS FOR CONTRACTING OFFICER REVIEW

1. At the 95% and 100% review levels the A/E shall send one copy of the specifications in Word format to the contracting officer for review. PDF copies of final (signed and stamped) drawings and complete set of specifications and construction cost estimate (IGCE) will be sent directly to the Contracting Officer for bid documents by the A/E.

2. Contract drawings and specifications and all related documents shall be completed, fully coordinated and ready for reproduction for bidding and construction purposes. A copy of the 95% specification showing changes that have been made will be submitted.

3. The A/E shall deliver the 100% Final Drawing set directly to the Contracting Officer and COR. Drawings shall bear the seal of the Registered Architect, Professional Engineers and Certified Industrial Hygienist responsible for the design.

4. Prior to reproduction for issue for construction bids, the A/E shall make any corrections to the working drawings, calculations, and specifications identified. A/E is to refer to attached Contracting Officer Review comments prior to submission of 100% specifications and drawings and make corrections as necessary.

5. The final design documents will be subject to review and approval (by signature) of all members of an Integrated Project team (IPT) consisting of medical center personnel. These individuals will be identified by the COR at the first design review meeting.

6. Drawing coversheet provided to the Contracting Officer with bid documents will have signature block complete with IPT signatures.

7. A1-2 page Statement of Work for the construction project will be provided in Microsoft Word to the Contracting Officer. Statement of work will reflect General Requirements and the number of calendar days for construction. The Base Bid and all Bid Deducts shall be listed. Base Bid and Bid Deducts will separately list the number of calendar days for construction.

CONSTRUCTION PERIOD SERVICES

A/E firm shall provide such construction period services to allow the VA to monitor the contract daily with adequate support from the A/E firm. The items of support shall include, but not be limited to:

A. A/E replies to all reviews of technical submittals, shop drawings, request for information, RFI’s, and other technical correspondence. To accomplish this the A/E shall be required to review and reply with in the given amount of calendar days as outlined.

(1) All RFI’s shall be reviewed within three calendar days (3) of receipt.

(2) All technical submittals, and shop drawings shall be reviewed within seven calendar days (7) of receipt.

(3) All other technical correspondence of major systems shall be reviewed within ten calendar days (10) of receipt.

(4) An AE error or omission that is required for a fully functional design shall be reviewed within three calendar days (3) of receipt.

B. A/E to ensure construction contractor provide a web data services to VA that have the ability to process, record, manage and exchange submittals from all parties involved in the submittal processes. Data exchange web site will provide services comparable to those provided by submittal exchange.com. Web service shall be accessible by VA computer systems and considered a secure site by the VA. Construction contractor shall provide password accessibility to assigned staff and A/E. Contractors shall have read and submission access only. The submittal data exchange system shall remain active through entire construction period.

C. Provide advice and consultation on RFI’s raised by the VA or contractor. Provide additional design and sketches as necessary should issues arise with the constructability of the initial design. Site investigation for responses to RFI’s is the responsibility of the A/E for continuance of design and it will not be considered a General site visit request for invoice.

D. Provide construction cost estimates for final design to the Contracting Officer. Provide construction cost estimates for changes/modifications as a result of design modifications to the construction contract to the Contracting Officer.

E. Review contractor proposals for pre-award actions and for post award construction modifications.