36C25525R0009_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25525R0009 X 02-14-2025 657A4-21-800 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Cowsert, Lucia

(913) 758-9912 THIS SOLICITATION IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE.

The Department of Veterans Affairs, NCO 15, intends to award a Firm Fixed Price (FFP) contract for Project 657A4-21-800 TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1, for the John J. Pershing VAMC,1500 N. Westwood Blvd, Poplar Bluff, MO 63901. Poplar Bluff VAMC is in need of construction services to provide all supervision, tools, labor, materials, equipment, transportation, incidentals, and testing necessary for the Removal and Replacement of the Laboratory Service HVAC System and Removal and Replacement of AC 9 (Ground Floor, Dental, Admin Suite, Laundry). Construction services will be performed in phases.

The North American Industry Classification System (NAICS) for this acquisition is 238220, Plumbing, Heating, and Air-Conditioning Contractors. The small business size standard is $19.0 million.

This acquisition is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB). All Contractors and Joint Ventures must be certified in SBA Vetcert, and registered in SAM.gov at the time of proposal due date through the time of award to be eligible for award. See FAR 52.204-7(b)(1).

Notice: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d).

Proposals submitted by Teaming Arrangements other than VA Joint Ventures will not be considered.

Acknowledge VAAR clause 852.219-75 by signing certification blocks of the clause (see page 33 of solicitation) and return with proposal to the Contracting Officer.

The construction magnitude of the requirement is between $10,000,000 and $20,000,000. Proposals received in response to this solicitation will be evaluated in accordance with Federal Acquisition (FAR) 15.101-2, Best Value Lowest Price Technically Acceptable (LPTA) source selection process.

Period of performance is for 900 calendar days After Notice To Proceed.

There will be only one site visit meeting on February 25, 2025, at 10:00 AM Central Time.

Location: Room 5054, Building 1, 1500 North Westwood Blvd., Poplar Bluff, MO 63901. Attendance is highly recommended.

Special Note regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must beincluded in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement. A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

Unique Identifier Number: ________________________________________ Questions relating to this solicitation document must be submitted in writing via email to Lucia.Cowsert@va.gov and Arnold.Payne@va.gov by 2:00 PM Central Time on March 4, 2025.

X X 52.211-10 X none

2:00PM

CST

03-27-2025 X 90 Days

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See pricing schedule on page 5.

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin

TX

877-353-9791 512-460-5429 X

ARNOLD J. PAYNE

Contracting Officer

Table of Contents

Statement of Proposal Items

Project 657A4-21-800 TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1

CLIN 0001, GENERAL CONSTRUCTION: BASE PROPOSAL. (Includes all phases 0 - 4): Base Proposal Work includes general construction, alterations, roads, walks, grading, drainage, site utilities, and necessary removal of existing structures and construction, hazardous material removal, commissioning, and certain other items as indicated on the Drawings and Specifications.

Total: ________________________________________

CLIN 0001A, Temporary Modular Building Complex (MBC)

Total: ________________________________________

Period of Performance 900 – days after issuance of NTP

CLIN 0002, DEDUCTIVE ALTERNATE NO.1: All work described in CLIN 0001 and CLIN 0001A, with exception of:

1. Delete installation of a temporary AHU on the ground west of the Hospital to serve areas currently being served by existing AHU-AC9 on Ground and First Floors where identified in Phases 2, 3 and 4.

2. Delete replacement of AHU-AC9 on roof at First Floor and installation of new AHU-DENTAL on same roof where identified in Phases 2, 3 and 4. Delete replacement of roof as shown at First Floor along with rooftop AHU replacement and construction of new AHU platform.

3. Delete renovation of Ground Floor and First Floor west areas, where identified in Phases 2, 3 and 4 to be part of the Deduct Alternate, and related equipment and interior ceilings, and make all necessary utility connections.

4. Remove the Temporary Modular Building Complex (MBC), Covered Walkways and Connecting Link at the end of Phase 1.

Period of Performance 540 – days after issuance of NTP Total: ________________________________________ THE GOVERNMENT RESERVES THE RIGHT TO AWARD ON ANY OF THE RESPECTIVE LINE ITEMS 0001-0002. Offerors must provide a price for each line item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit, and bond costs shall be added after a subtotal of materials and labor costs has been calculated. It is intended that award will be made on CLIN 0001 and CLIN 0001A; however, should bids exceed the funds available, award will be made on CLINs 0002 if pricing is within the Government’s available funding.

STATEMENT OF WORK

Page 1 of Page 1 of Statement of Work 657A4-21-800 TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1 Scope of Work The Statement of Work is for performance of work associated with Construction Documents for the project 657A4-21- 800 TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1 at The John J. Pershing VA Medical Center, 1500 North Westwood Blvd Poplar Bluff, Mo 63901.

Project description overview.

The contractor shall provide Poplar Bluff VA Medical Center with the proper skilled labor, equipment, materials, supplies, and supervision for the Removal and Replacement of the Laboratory Service HVAC System and Removal and Replacement of AC 9 (Ground Floor, Dental, Admin Suite, Laundry), performance of all work indicated or referenced within this Statement of Work and by the corresponding Construction Documents (plans, specifications, and other provided documents).

Scope items to be included in the work are shown by the Description of Work and Technical Requirements within this Scope of Work.

Description of Work Broken Down A. GENERAL CONSTRUCTION - BASE BID: Base Proposal Work includes general construction, alterations, roads, walks, grading, drainage, site utilities, and necessary removal of existing structures and construction, hazardous material removal, commissioning, and certain other items. Base Bid shall include Temporary Modular Building Complex (MBC). Project is divided into five phases (Phases 0 through 4) to allow for Delegated Design of the MBC and relocation of Departments from Bldg. 1 to the MBC and back to Bldg. 1 during the Project. Period of Performance is 900 calendar days.

B. DEDUCTIVE ALTERNATE NO.1: ALL ITEMS IN BASE BID EXCEPT THE FOLLOWING:

Delete installation of a temporary AHU on the ground west of the Hospital to serve areas currently being served by existing AHU-AC9 on Ground and First Floors where identified in Phases 2, 3 and 4.

Delete replacement of AHU-AC9 on roof at First Floor and installation of new AHU-DENTAL on same roof where identified in Phases 2, 3 and 4. Delete replacement of roof as shown at First Floor along with rooftop AHU replacement and construction of new AHU platform.

Delete renovation of Ground Floor and First Floor west areas, where identified in Phases 2, 3 and 4 to be part of the Deduct Alternate, and related equipment and interior ceilings, and make all necessary utility connections.

Remove the Temporary Modular Building Complex (MBC), Covered Walkways and Connecting Link at the end of Phase 1.

If Alternate No. 1 is taken, Period of Performance will change to 540 calendar days.

C. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. See Phasing Plans for the Main Hospital, building 1, and the Phasing plans for the Temporary Modular Building Complex. Phase numbers on both sets of drawings do not directly relate to each other.

1. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as follows:

Phase 0:

Design and submit for VA approval layouts and phasing plans for work in Building 1 and construction of the Temporary Modular Building Complex (MBC), along with product submittals for items to be part of the Project.

Prepare site west of Building 1 and construct Temporary Modular Building Complex (MBC) – Phase 1., including covered walkways, firewall and connecting link to hospital and all necessary utility connections to the site and the Hospital, also known as Building 1.

a) The MBC shall comprise of a 4-Plex of units to remain on-site for the duration of this Project with dedicated units for restrooms, telecommunications and utility functions, with a connecting corridor and an additional 3-Plex of building modules to house Phase 1 Lab functions.

b) The Contractor has the option of:

(1) obtaining specialty modules dedicated for use with laboratories, or

(2) providing a series of conventional building modules which can be outfitted for Lab functions in Phase 1 and converted for other functions as required for Phases 2 and 3.

Phase 1:

Relocate existing Laboratory operations and equipment from Second Floor Labs in Wings ‘A’-East and ‘C’ to the temporary Modular Building Complex.

Complete asbestos remediation in same Second Floor Lab areas.

Renovate Second Floor Lab areas, replace Lab-AHU and related equipment and structural improvements at Ground, First, Second, Third and Fourth Floors, and make all necessary utility connections down to Pipe Basement level.

Conduct work in Pipe Basement related to Lab AHU work.

Installation of RTU-MAIL and renovation of Mail Room 1A-173. Provide HVAC renovation of Mail Room 1A-173 on First Floor, including new RTU-MAIL on rooftop of the South Entry Lobby at Second Floor, new ductwork through Corridor 1A-C04 and Medical Records 1A-101.

This includes structural reinforcement of existing Lobby roof structure, This work also includes removal and reinstallation of Lobby, Mail Room, Corridor and Medical Records ceilings.

At the beginning of Phase 1:

The separate 3-Plex of modules for Lab functions shall be operational and ready to accept equipment from the Labs.

Designated equipment from the Lab will need to remain in Building 1 while new equipment is installed in the MBC Labs. A period of 4-5 weeks is required for testing and calibration of new equipment, with designated existing equipment to remain in operation until the new equipment is certified to be available for use.

After lab-testing equipment is set up and ready for operation, designated equipment in Building 1 can be removed and demolition may commence in Building 1.

Work in Pipe Basement may take place after relocation of Second Floor Labs to the MBC.

The Mail Room will be relocated to the MBC 4-plex during Phase 1. The Mail Room will be moved back into Building 1 upon completion of work related to the Mail Room RTU and refinishing of the Mail Room.

Medical Records 1A-101 will be temporarily relocated within the Medical Center by the VA, with option to relocate into the MBC.

At end of Phase 1:

Relocate all lab operations and equipment from the Temporary Modular Building back into Second Floor Lab spaces.

Refurbish the MBC in preparation for Phase 2 and prepare it to receive functions being dislocated out of the Hospital as part of Phase 2.

a) If specialty lab modules were used, remove from MBC and replace with general-purpose modules prepared for Phases 2 and 3 uses.

b) If general-purpose modules were modified to serve labs, renovate modules for Phases 2 and 3 uses.

e. Phase 2:

0. Phase 2 includes:

a) Removal and replacement of AHU-AC9 and associated ductwork.

b) Platform for new AHU-AC9 and AHU-Dental (to be installed in Phase 4).

c) Connection to replaced AHU-AC9.

d) Renovate Ground Floor west areas, where identified, along with removal and replacement of related equipment and interior ceilings, and making all necessary utility connections.

e) A temporary AHU is to be installed on the ground west of the Hospital AND NORTH OF THE MBC to serve areas currently being served by existing AHU-AC9 on Ground Floors as part of Phase 2, and First Floors as part of Phases 3 and 4.

f) Replace AHU-AC9 on roof at First Floor (new AHU-Dental) on same roof to install as part of Phase 4).

g) Replace roof as shown at First Floor along with rooftop AHU replacement.

h) Renovate Ground Floor west areas, where identified, and related equipment and interior ceilings, and make all necessary utility connections.

2) At the beginning of Phase 2:

a) Environmental Management Services (EMS), including (but not limited to) Laundry will be relocated to the Modular Building Complex prior to start of demolition and renovation work. Provision for Laundry is to be made as directed by the COR.

b) After designated departments are relocated to the MBC, work may begin inside Bldg. 1.

3) At end of Phase 2:

a) All functions will be moved back into renovated spaces.

b) The MBC is to be prepared for Phase 3 activities.

f. Phase 3:

1) Phase 3 includes:

a) Removal, Replacement and connection of new ductwork to replaced AHU-AC9 at First Floor.

b) Related work on First Floor, west plan areas, including removal and replacement of interior ceilings.

c) Renovate First Floor west areas, where identified, and related equipment, and make all necessary utility connections.

2) At the beginning of Phase 3:

a) Departments, including Veterans Service Offices (VSOS), Pain Clinic and Women’s Clinic, in Wings 'A'-West and 'F' will be relocated to the MBC prior to start of demolition and renovation work.

b) AFTER DEPARTMENTS ARE RELOCATED TO MBC, WORK MAY BEGIN INSIDE BLDG. 1.

3) At the end of Phase 3:

a) All Departments will be moved back into renovated spaces.

b) The MBC is to be prepared for Phase 4 activities.

c) The Modular Building 3-Plex will be disconnected from the MBC and removed from the site.

d) The Connecting Corridor-Covered Walkway between the 3-Plex and 4-Plex is to be rebuilt to accommodate Specialty Dental Trailers, which are to be placed at the beginning of Phase 4.

g. Phase 4:

1) Phase 4 includes:

a) Replacement and connection to new AHU-Dental and related work on First Floor, west plan areas in Wing ‘E’.

b) Renovate First Floor west areas, where identified, and related equipment and interior ceilings, and make all necessary utility connections.

2) At the beginning of Phase 4:

0. Two specialty Dental Trailers are to be placed at the west end of the MBC, with temporary walkway structures modified and added to connect the Dental Trailers to the MBC.

0. The Dental Department will be relocated to the Dental Trailers and within the MBC 4-plex prior to start of work inside Building 1.

0. Upon completion of HVAC work in Building 1, remove the temporary ground mounted AHU. Relocate the Dental Department to Building 1 upon completion and acceptance of renovation work.

3) At the end of Phase 4:

0. Demolish Temporary Modular Building Complex – Phase 4 of those drawings. Including covered walkways, firewall and connecting walkway to hospital.

0. Remove all MBC utility connections to the site and the hospital, Building 1.

0. Restore and return site to current state as shown on civil drawings.

Technical Requirements

· Provide administrative requirements including insurance, bonding (if required), Schedule, Infection control risk assessment, permits, all VA required documentation and permits, all required safety documentation, participate in construction progress meetings, submittals, close-out documentation, warranty, as-built drawings and all other documentation specified.

· Protect the environment and structures that remain adjacent to the work area from damage. Any damage to the area adjacent to the work area will be repaired by the contractor at no cost to the Government.

· Provide secure fencing surrounding the staging area/construction trailer to prevent entry by unauthorized individuals or patients.

· Contractor is required to perform all hazardous material remediation and removal for this project as stated in the project drawings and specifications. Provide CIH services where required.

· Contractor to coordinate with surrounding ongoing hospital operations relative to the need to cease construction due to critical procedures, etc.

· Contractor must attend a Pre-Construction meeting with the Contracting Officer, Contracting Officers Representative, the A/E, the Integrated Project Team (IPT Team), and Department Heads of those hospital operations adjacent to the area of construction.

· Contractor to furnish a comprehensive construction schedule in Microsoft Project or similar within two (2) weeks of award.

· Investigate areas of work to be performed and report to the Contracting Officers Representative (COR) if existing conditions that do not align with the Construction Documents after accessing previously undisturbed areas.

· Any deviation from the Construction Documents (Drawing & Specifications) will only be allowed with the approval of the Contracting Officers Representative in writing.

· The contractor is to perform all work associated within the project Construction Documents.

· Pay application shall be submitted in “pencil copy” to the COR prior to formal application for payment. The “pencil copy” shall be accompanied by certified payroll, job site sign in documentation, and any other time/attendance documentation with current and accurate schedule broken down by division of labor and percentage complete.

Existing Conditions

The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the Technical Requirement portion of this Statement of Work prior to the commencement of work.

The Contractor shall coordinate with all other contractors on site. Coordination with, in, and around the following projects are required:

· Other Projects and Operations noted in weekly coordination meetings

Submittals, Inspection, and Acceptance

All submittals for each item must be approved prior to purchase and/or installation.

· Project Safety Plan

· Demolition Debris management plan

· Environmental Protection Plan

· Project Schedule

· All Submittals/Samples required by Project Specifications including but not limited to:

· Description of each product

· Submittal Drawings and/or Manufacture’s literature/data as required by the specifications

· Samples as required by the specifications

· Test reports as required by the specifications

· Material Certificates of compliance

· Contractor certification

· Recycled Content of sustainable materials specified

· Photographs of existing conditions Field Inspection

· Installer qualifications

· Additional submittals may be required at the request of the Contracting Officer or COR.

The A/E and COR will approve/disapprove Contractor’s submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner but no less than five (5) days. If more time is needed to address disapproved submittals, the Contractor may ask, in writing for additional time from the COR.

The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is to be covered shall be inspected by the COR prior to covering. All work must be accepted by the COR on behave of the Contracting Officer. Any work that is found to be unacceptable by the COR shall be removed, replaced, or redone.

Safety/Infection Control/Security The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

All Infection Control procedures and requirements shall be followed. Equipment required may include, but not be limited to: tact mats, negative pressure air machines with HEPA filtering, vacuuming debris, etc. The Contractor shall follow the requirements of the Infection Control Risk Assessment.

A safety briefing, provided by installation safety personnel, shall be completed by all contractor personnel prior to the commencement of work.

The Contractor is responsible for meeting with VA Police at the John J. Pershing VAMC to acquire the proper badges for personnel prior to starting work. The Contractor is required to assure that all personnel have their issued badges on their person before entering the facility, and to safeguard the badges from possible theft or damage. Work to be performed after normal working hours will require Contractor notification of the VA Police prior to beginning work.

Test and Performance The Contractor shall notify the Contracting Officer’s Representative one (2) week in advance of any performance, inspection, or acceptance tests that are to be conducted. The tests shall be performed in the presence of the Contracting Officer’s Representative. Any work that has been covered or has not been properly tested by visual inspection will be removed and replaced at no additional cost to the Government. Failure of tests shall require replacement at no cost to the Government.

Schedule of Work The Contractor shall discuss work hours with the Contracting Officer’s Representative prior to the commencement of work. Normal working hours shall be from 7:00 am to 5:00 pm. The Contractor and Contracting Officer’s Representative will agree on the hours of operations for this scope of work. The Contractor is responsible for notifying VA Police of the time, location, and work to be performed before every off-hour engagement. Major interruptions to the facility with a duration of over 4 hours are subject to Nights and Weekends only.

Period of Performance This contract is expected to start upon Notice to Proceed and be completed within 900 Calendar Days of issuance of Notice to Proceed (NTP). If Deductive Alternate No. 1 is taken, Period of Performance will change to 540 Calendar days.

Liability of Contractor Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

The Contractor shall not disconnect any service or utilities without prior approval of the COR. No less than a two (2) weeks’ notice shall be given to the COR if interruption is needed. The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

Labor Laws The Davis-Bacon Act applies to this project.

Site Cleanup and Restoration The Contractor shall remove waste generated every day from the worksite. Waste shall be deposited in an appropriate dumpster provided by the Contractor and located in an area approved by the COR and removed from the grounds every week or when full. The Contractor is responsible for the procurement of waste services, and no government leased, or owned dumpster shall be used to dispose of construction waste.

All recyclable materials shall be recycled at appropriate facilities. Invoices or receipts related to the recycling of construction waste shall be sent to the Contracting Officer’s Representative.

Any material identified to be salvaged or in good condition that can be reused elsewhere in the facility shall be stored in an appropriate location for later use to reduce overall maintenance costs of the Government. The Contracting Officer’s Representative shall denote such location, if required. The Contractor shall notify the Contraction Officer’s Representative prior to the start of any demolition. The Contractor shall perform a walkthrough of the entire project area and allow the VA’s engineering and maintenance and operations staff indicate which items will be turned over to the Government.

Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the Contracting Officer’s Representative. This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the Contracting Officer’s Representative, and have his approval.

Execution The Contractor will perform all work and provide the labor and equipment needed to meet this Statement of Work and the following Construction Documents. The government shall not loan or provide any labor or equipment. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment.

Location All work associated with this project is to be completed on the main campus of the John J. Pershing VA Medical Center, 1500 North Westwood Blvd, Poplar Bluff, MO 63901.

----END----

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PROPOSAL SUBMITTAL INSTRUCTIONS

SOLICITATION: 36C25525R0009

PROJECT: 657A4-21-800, TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1

LOCATION: John J. Pershing VA Medical Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, Mo 63901.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The FIVE (5) evaluation factors for determination of technical acceptability consist of:

Manufacturer, Suppliers, Installer or Related Subcontractors

5. Prime Contractor Safety Plan.

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Lucia.Cowsert@va.gov and Arnold.Payne@va.gov. Email Subject Line should read: Solicitation 36C25525R0009, Project 657A4-21-800: TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. The email(s) shall include the following as attachments:

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3… To ensure timely delivery due to electronic submission malfunctions, the contractor shall also provide the proposal in two separate binders along with a CD of the proposal content by the due date – at the NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 containing the technical and price information.

The package shall include:

(a) One (1) submittal will be marked Technical: ORIGINAL - RESPONSE TO RFP 36C25525R0009, 657A4-21-800, TF - FCA - Remove and Replace End-of-Life Heating, Ventilation and Air Conditioning Infrastructure Building 1. This submittal is to contain the signed original copy of the documents and the technical response.

(b) One (1) submittal attachment containing the pricing information for each Bid item as indicated on the price schedule.

Original Bid Bonds must be received at ATTN: Arnold Payne, Network Contracting Office 15 (NCO15), 3450 S. 4th Street Trafficway Leavenworth, KS 66048 via US Postal Service or other courier prior to the solicitation closing time. A copy of the bid bonds must be submitted with the emailed proposal submission.

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the submission identified above consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM Unique Entity ID) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Past Performance of Prime Contractor, Technical Construction Experience of Prime Contractor, Technical Qualifications of Proposed Key Staffing, Technical Construction Experience of Proposed HVAC Contractors, Manufacturer, Suppliers, Installer or Related Subcontractors, and Prime Contractor Safety Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: PAST PERFORMANCE OF PRIME CONTRACTOR

To be technically acceptable, Offerors should identify no less than ONE (1), and no more than Three (3), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must reflect:

A. HVAC replacement/installation at a hospital or medical facility which operates 24 hours per day, as a prime contractor;

B. The dollar magnitude is $7,000,000 or more.

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete, or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

D. Relevant past performance must have deemed satisfactory or better by the agency or organization that awarded the contract.

E. For each of the submitted Relevant Past Performance contracts, provide the following information:

(1) The name of the construction contract, and the contract ID number;

(2) The name of the contracting agency or organization the contract was awarded by;

(3) The date of the construction contract award and the contract award amount in dollars;

(4) The date of the construction contract completion, and the final contract amount, in dollars;

(5) A brief description of the construction contract scope of work; and

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance, and will receive a Neutral rating. A Neutral rating will be considered to meet the technical acceptability requirement for this factor. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than One (1) and no more than Three (3) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project that were previously awarded and completed. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation, which is 238220 - Plumbing, Heating, and Air-Conditioning Contractors, that involved replacement of various air handling units and variable air volume units at a medical facility, with emphasis on repairs to occupied medical facilities.

B. Work with a dollar magnitude of $7,000,000 or more. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. IAW VAAR 852.219-75, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. Calculation of Self-Performed/Subcontracted Work worksheet will be checked.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical HVAC construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

E. For each of the submitted Technical Construction Experience projects, provide the following information:

(1) The name and location of the repair duct work project;

(2) The performance period, including the starting and completion dates;

(3) The total cost of the project in dollars.

(4) The percentage of total labor self-performed by the offeror's employees.

(5) A brief description of the construction/repair project scope of work, which explains how the project involved work as a prime contractor under NAICS code 238220 which involved construction/repair work that was technically similar to the project under this Solicitation.

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING.

Offerors must submit a detailed resume of each key individual identified below. This information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below. To be technically acceptable, designated key personnel must meet the following respective qualifications:

A. Project Manager – Must have a minimum of 5 years of experience managing construction projects similar to those performed at a VA Medical Center, or commercial hospital which is active 24 hours a day and 365 days a year and is equal or larger in size to the Poplar Bluff VA Medical Center. If the Project Manager does not have the necessary experience, the proposal shall be rejected. Must provide a minimum of 3 projects with a value of at least Five million dollars, and similar to the scope of this project, i.e., HVAC replacement/installation. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

B. Quality Control Manager (QCM) – The QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those…