36C25525Q0535_SSN_01.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CS: Greg McMillan Sr.

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Greg McMillan Sr.

Gregory.McMillan@va.gov 913-758-9919

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

John J. Pershing VA Medical Center

1500 N Westwood Blvd

Poplar Bluff Missouri

ADDITIONAL INFORMATION

DESCRIPTION

See attached document: SOURCES SOUGHT_CONTRACTOR FORM.

THIS IS A SOURCES SOUGHT NOTICE ANNOUNCEMENT FOR MARKET RESEARCH PURPOSES ONLY

1. The VHA Government intends to set-aside this requirement for SDVOSB. However, the Government is interested in other potential sources that can provide the required product and/or services. Interested parties are encouraged to respond to this source sought notice announcement.

2. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business, or large business) relative to NAICS 811310. The Government is conducting market research to determine potential sources having the skills, capabilities, and experience to perform the described work. Responses to this SOURCES SOUGHT ANNOUCEMENT will be used by the Government to make appropriate acquisition decisions. After review of the responses to this SOURCES SOUGHT NOTICE, a solicitation announcement may be published on Contract Opportunities (Sam.gov) or other Electronic Governmentwide Point of Entry (EGPE). Responses to this SOURCES SOUGHT NOTICE are not considered adequate responses to any potential solicitation announcement.

3. This is a SOURCES SOUGHT NOTICE ANNOUCEMENT ONLY and is NOT a request for proposals or quotes. Information received as a result of this sources sought notice will be used solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this SOURCE SOUGHT NOTICE ANNOUNCEMENT.

4. Respondents will NOT be notified of the results or the Government’s determination on whether to conduct a competitive procurement and/or set-aside to limit competition among any specific socio-economic category.

5. All interested contractors should notify the Network Contracting Office 15 via email at Gregory.McMillan@va.gov by (Time) a.m. Central Standard Time on (Date). Responses must include the sources sought notice announcement number and title in the subject line of their email response AND the below or attached Contractor Fillable Form.

6. In response to this SOURCES SOUGHT NOTICE ANNOUNCEMENT, please provide the information below:

SOURCES SOUGHT – CONTRACTOR INFORMATION FORM

for

VHA | RPOC | NETWORK CONTRACTING OFFICE 15

Use this form to provide contractor’s general information. Please limit response to one page. The box at the bottom of this form may be used to clarify any requested information.

1. Contractor Information:

2. Type of Business: (check all that apply)

4. CAPABILITIES STATEMENT:

Market Pricing for scope of work IAW SOW:

The John J Pershing VA Medical Center requires a preventive maintenance contract for the following chillers to enhance operational efficiency and reduce the risk of system downtime.

This service encompasses preventive maintenance for water-cooled chillers, including two Trane Chillers (Model RTHDUCZFXE0UAFZA3LALF3A2LALAVXQXEXAAXXYZ73AJUAX4XXXXVX) located in Mechanical Room G0061 on the Ground Floor of Building 1, and two Carrier Chillers (Model 30HXA161RZE661KA) situated in the 6th-floor Penthouse Mechanical Room of Building 1. The scope includes annual leak detection using an electronic leak detector, inspection of motor and compressor bearings, greasing, replacement of the oil filter with a manufacturer-approved filter, sampling and laboratory analysis of oil, and reporting to the VA. Additional tasks involve verifying oil and refrigerant levels, checking safety devices and panel diagnostics, inspecting control panels for proper operation, changing coolant in variable speed drives, inspecting drives, and performing operational checks after maintenance. Eddy current testing will be conducted on both chillers during the base year and three subsequent years, focusing on evaporator and condenser components in the initial year.

Additionally, the scope includes preventive maintenance for the MRI air-cooled chiller, Dimplex Thermal Solutions Model WO2-2-5000-2P-NF-L-M-407C, located south of the MRI Building adjacent to Building 1. Services will include routine inspections such as refrigerant leak detection, condenser coil and fan operation, electrical verification (voltage, amperage, wiring integrity), inspection of contactors and relays, verification of thermistors and transducers, safety device checks, oil sampling with laboratory analysis, refrigerant and oil levels, and inspection of the chilled water system components, including flow switches and pumps. Pump inspections will include rotation, coupling condition, noise assessment, and operational testing of the entire system.

Systems covered include:

- John J Pershing VA Medical Center Trane Chiller Model RTHDUCZFXE0UAFZA3LALF3A2LALAVXQXEXAAXXYZ73AJUAX4XXXXVX (Main Chiller #1)

- John J Pershing VA Medical Center Trane Chiller Model RTHDUCZFXE0UAFZA3LALF3A2LALAVXQXEXAAXXYZ73AJUAX4XXXXVX (Main Chiller #2)

- John J Pershing VA Medical Center Carrier Chiller Model 30HXA161RZE661KA (Backup Chiller #1)

- John J Pershing VA Medical Center Carrier Chiller Model 30HXA161RZE661KA (Backup Chiller #2)

- John J Pershing VA Medical Center Dimplex Thermal Solutions Chiller Model WO2-2-5000-2P-NF-L-M-407C (MRI Chiller)

Sources Sought Notice