36C25525Q0281.docx

36C25525Q0281

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

657-25-3-8879-0380 36C25525Q0281 03-27-2025 Hogue, James | James.Hogue@va.gov 913-684-0133 04-02-2025

5PM

CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 X X 238210 $19 Million

30 NTE

N/A X Department of Veteran Affairs St. Louis VAMC Jefferson Barracks 1 Jefferson Barracks Dr.

St. Louis

MO

63125 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin

TX

877-353-9791 512-460-5429 See CONTINUATION Page Fire Alarm Fiber Repair and Maintenance Solicitation Package shall include:

1. SF1449 - Solicitation cover page (Signed)

2. VAAR Clause 852.219-77 VA Notice of Limitations on Subcontracting (Filled Out & Sign)

3. Quote - Price Schedule Submit Packages via email to: James.Hogue@va.gov Solicitation Packages failing to include required documents shall be deemed technically unacceptable.

See CONTINUATION Page 657-3650162-8879-850300-2581 X X X One(1) Hogue, James Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255 James Hogue, Email: James.Hogue@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25525Q0281

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

Part 1

1. GENERAL: This is a non-personal services contract to provide network fiber repair to the VA Jefferson Barracks Fire Alarm and Mass notification Fiber to get network communication between the building working as designed. Upon completion of this contract, there should be no communication errors between the global and the building fiber. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the network fiber repairs as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Siemens Fire Alarm system is a proprietary system installed and maintained by Siemens but did not have network fiber work in their contract. We recently paid Siemens, who hired a 3rd party to troubleshoot the fiber network of the fire alarm system (36C25523P0307 P00001). This trouble shooting identified many problems in need of repair or replacement. While Siemens does not have capability to make Fiber repairs. We then hired Veterans Fire & Life Safety ((36C25524P0190), who also hired a 3rd party to make the repairs and in the course of making those repairs identified an even more extensive list of failures.

1.3 Objectives: To hire and a certified Fiber Specialist to make all fiber and network repairs to the Global, Local and Mass Notification network systems identified during the fiber first fiber repair and investigations as bad. This is to include the Desigo mass notification system. Upon completion of this the VA will receive test results from the entire fire alarm fiber network indicating that there are no failures between any buildings and all panels are clear of network communication failures on both the “A” and “B” loops. All mass notification will be up and running in every building.

1.4 Scope: Vendor will perform the following:

Fiber Replacement / Repair Project

• Price is based on replacing or repairing the fiber optic troubles on the fire alarm mass notification system.

• Price is based on PCE to review the test results from the attached testing to determine if more work is required.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (2) patch cords in Building 1CL.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 1PD.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated and (4) patch cords in Building 2.

• Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette terminated (6) fiber whips terminated, tested and (6) patch cords in Building 3.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 18.

• Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette (6) fiber whips terminated, tested and (6) patch cords in Building 23.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 24.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 25.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (2) patch cords in Building 51.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 52.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 53.

• Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 54.

• Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette terminated, tested and (6) patch cords in Building 55.

•Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette terminated (6) fiber whips terminated, tested and (6) patch cords in Building 56 •Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette, tested and (0) patch cords in Building 57 .•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 60.•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 75.

•Furnish and install (800’) SM Fiber Optic cable from building 55 to building 23 (Terminations and supplies in line item above).

•Furnish and install (1,200’) SM Fiber Optic cable from building 56 to building 18 (Terminations and supplies in line item above).

•Fusion splice existing fiber from building 18 to building 56 at 502’ (Fiber is bad or broken at the 502’ marker).

•Furnish and install (2,000) SM Fiber Optic cable from building 52 to building 54 (Terminations and supplies in line item above).

•Fusion splice existing fiber from building 23 to building 1cl at 410’ (Fiber is bad or broken at the 410’ marker).

•Fusion splice existing fiber from building 75 to building 52 at 60’ (Fiber is bad or broken at the 60’ marker).

•Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette (6) fiber whips terminated, tested and (6) patch cords in Building 23.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 24.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 25.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (2) patch cords in Building 51.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 52.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 53.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 54.

•Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette terminated, tested and (6) patch cords in Building 55.

•Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette terminated (6) fiber whips terminated, tested and (6) patch cords in Building 56.

•Furnish and install (1) Fiber enclosure/ (1) Fiber Cassette, tested and (0) patch cords in Building 57.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 60.

•Furnish and install (1) Fiber enclosure/ (1) coupler panel (6) fiber whips terminated, tested and (4) patch cords in Building 75.

•Furnish and install (800’) SM Fiber Optic cable from building 55 to building 23 (Terminations and supplies in line item above).

•Furnish and install (1,200’) SM Fiber Optic cable from building 56 to building 18 (Terminations and supplies in line item above).

•Fusion splice existing fiber from building 18 to building 56 at 502’ (Fiber is bad or broken at the 502’ marker).

•Fusion splice existing fiber from building 23 to building 1cl at 410’ (Fiber is bad or broken at the 410’ marker).

•Fusion splice existing fiber from building 75 to building 52 at 60’ (Fiber is bad or broken at the 60’ marker).

•We will be providing test results showing good signals between the buildings on the H-net and X-net.

•We will update fire alarm/mass notification Fiber as-builts provided JB VAMC.

ENCLOSURES IN CLOSET WORK

•Furnish and install approximately (2) additional patch cords in each closet enclosure (replacing existing bad or dirty patch cords referenced in spreadsheet) in buildings 75, 57, 53, 51, 58, 60, 52, 54, 24, 1C, 23, 55, 25, to,3, 56, 18, and 1 PD.

•Furnish and install all j hooks, standoffs, Velcro in Building 1PD for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 18 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 23 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 25 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 51 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 52 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 60 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 75 for Fiber Redressing.

•Furnish and install all j hooks, standoffs, Velcro in Building 1PD for Fiber Redressing.

•Demo existing BAD Fiber in Building 54.

•Demo existing BAD Fiber in Building 55.

•Demo existing BAD Fiber in Building 56

EMERGENCY PAGING SYSTEM FIBER

•Replace approximately 3500 feet of 6 strand SM fiber form building 1 to building 54.

•Furnish and install all necessary fiber optic connectors, coupler panels and housings from buildings 1 to 54.

· Furnish testing results showing clear signals from start to finish in both the A and B loops.

· If there are other issues that are identified as a failure or could be in the future, a written report with that information will be turned over to the VA at the end of the project.

· Upon completion, I should be able to see communication between all panels and global panels throughout the entire campus with no network failures. This may require the VA to get Siemens involved on their end, if contractor shows that there is network connectivity.

· In the event that other discrepancies and or failures are identified in the performance of this work, contractor will notify the VA immediately and submit cost estimates to make the necessary repairs in order to secure funding, at the discretion of the VA and Contracting Officer.

1.5 Period of Performance: The Period of Performance will be dictated by the award of this contract but will be started within 30 days of award.

1.6 General Information

1.6.1 Federal Observed Holidays: The Contractor is not responsible to work on government holidays unless mutually agreed upon.

Juneteenth

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0600 to 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.2.1 Emergency Points of Contact: The contractor can contact the Electric Shop (314) 894-6690 during normal working hours and the Energy Plant Operator (314) 894-5730 during off hours.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at VA Jefferson Barracks.

1.6.4 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5 Type of Contract: The Government will award a Service contract.

1.6.6 Special Qualifications: Prior to commencement of work, the Contractor shall submit the names of the service technicians.

a. Fire Alarm service technicians shall have a thorough knowledge and experience with the types of fire protection systems at the VAMC (VA Medical Center) such as Johnson Controls, Honeywell, Edwards, Notifier, Harrington, Simplex, and Siemens. Technicians shall have attended one or more of the fire alarm equipment manufacturer maintenance/service schools. The Contractor shall furnish the names of technicians who will perform work on these systems, the years of experience and locations where they maintained and repaired these systems and any training.

b. Technicians and those that will act as the on-site supervisors shall be fire alarm certified by a recognized licensing organization such as NICET (National Institute of Certified Electronic Technicians) and shall hold at a minimum a Level II certification, a copy of which must be given to the VA.

c. All Fiber work will be conducted by licensed and certified fiber technicians.

1.6.9 Contracting Officer’s Representative (COR): The COR Management System Tool (eCOR File)- for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Electric Shop Supervisor – Patrick Sanders. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Qualifications for all key personnel are listed below:

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12 Facility Access: All contractor personnel who work on site must wear a VA issued photo ID. Contractor is required to report to BLDG 57 during normal business hours and BLDG 75 Energy Plant during off hours to notify personnel and receive keys. Bldg. 57 Electric Shop, POC Patrick Sanders, 314-894-6698 and Bldg. 75 plant operator, 314-894-5730.

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on U.S Government facilities.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Contractor Employees Who Require Specialized Training outlined in VA form 6500.6 All contractor employees that require specialized training, i.e. Privacy, HIPPA must be registered in FAITAS (Federal Acquisition Institute Training Application System at commencement of services and must successfully complete the required classes and provide the COR and CO a copy of the certificates of completion. The contractor shall contact the NCO 15 training officer to become registered in FAITAS. (The CO will provide that information upon award notification if required).

1.6.2 Incident Reporting

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the CO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Part 2

2. Specific Tasks:

2.1. Basic Services: The Contractor shall provide services for Fiber Replacement / Repair of all items identified in Attachment 10 and we reserve the right to add to these items if more problems are identified in the execution of the repairs already identified. This is a repair of both the A and B loops of the Fire Alarm Network as well as the Mass Notification System for the entire VA Jefferson Barracks Campus. The items were identified after the last contract and the mapping of the of the Mass Notification System. If further failure points are identified, The VA will be notified immediately with cost estimates to make the necessary repairs. Modifications may be approved at the VA and the Contracting Officers discretion.

They will provide all necessary parts and labor to complete the specified repairs unless otherwise noted.

REPORT OF SERVICES: When the Contractor arrives at the site to perform any service, he will sign in at Building 75 (Boiler Plant). Prior to any testing of the fire alarm system the contractor must also notify the VA main telephone switchboard operator by calling 314-652-4100. After completion of any service, the Contractor shall report back to Building 75, sign out (giving date and time), and furnish a written job sheet report of service performed. (During normal working hours the contractor may report only to the Electric Shop in Building 57, with the approval of the Electric Shop Foreman). Report shall describe the conditions causing the problem and actions taken to make corrections. In cases where the Government is responsible for charges, the Contractor will provide an itemized list of labor (showing number of hours, hourly rate, and parts used) on the job ticket or report if they are not otherwise furnished as part of this Contract. For identification purposes, job sheets shall be dated to report before and after performing a repair. Job sheets that contain insufficient, inadequate, or inaccurate information shall be cause for the Contracting Officer to withhold payment for such service. At the completion of each test or maintenance service, the contractor shall give a verbal report to Electric Shop Foreman of any devices or systems that were found to not operate properly. Contractor shall advise of what device or system is malfunctioning and the location of that device or system which will need to be repaired immediately.

MATERIAL AND EQUIPMENT: Materials and equipment furnished shall be of the same manufacturer as the existing equipment, the current design products of the specific manufacturer, shall be UL listed or FM approved for the specific application. The installation of/or repairs to specific systems shall use materials, supplies, and methods as specified by the appropriate NFPA standard. All new materials or equipment shall match the existing equipment.

MATERIAL SAFETY DATA SHEETS: The contractor shall be required to provide Material Safety Data Sheets for each chemical product to be used or stored in the execution of this contract. They will be properly displayed and subject to inspection.

HAZARDOUS MATERIALS. Battery disposal and any other removal of hazardous materials shall be done according to the Federal and State EPA requirements for the specific type of battery. Provide the written manifest to the VA COTR of proof of proper removal and disposal of the batteries. Provide similar manifests for any other hazardous material removed from the medical center. Asbestos containing insulation remains in some areas of the buildings at the JB campus. Most should be labeled. If the contractor encounters labeled asbestos insulation, he shall not disturb it in any way. If the contractor encounters what he believes to be asbestos insulation, but it is not labeled, he shall report it to the Electric Shop Foreman. If damaged ACM insulation is found, the contractor shall leave the area and notify the Electric Shop Foreman.

EVIDENCE OF COVERAGE: Before commencing work under this contract, the Contractor shall furnish to the Contracting Officer, a certificate of insurance indicating the coverage outlined and containing an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a 30-day advance written notice of cancellation or change is furnished the Contracting Officer.

In lieu of the insurance coverage required, the Contractor may furnish evidence of financial responsibility in the form of a qualified, self-insurance program, an irrevocable letter of credit, or a letter in which the Contractor agrees to accept financial responsibility and further states that he/she is financially able to meet all claims up to the amount specified. The furnishing of such evidence of insurance coverage or financial responsibility MAY NOT be waived.

INVOICES: Contractor shall invoice monthly for services performed under this contract during the month and only one payment per month will be made. All invoices applicable to this contract must be submitted no later than thirty (30) days after the end of the contract period. Any problems regarding unpaid invoices should be directed to the Contracting Officer.

(a) Invoices shall be submitted via fax to:

Financial Service Center P.O. Box 149971 Austin, TX 78714 Fax: 512-460-5545

Note: The VA Purchase Order Number must appear on the invoice.

SCHEDULE OF INSURANCE COVERAGE: In accordance with Clause 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State Worker’s compensation and occupational disease statutes. If occupational diseases are not compensable under these statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 is required, except in States with exclusive and monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General Liability: $500,000 per occurrence.

(c) Automobile Liability: $250,000 per person; $500,000 per occurrence and $100,000 property damage.

Part 3

3. Applicable Publications (Current Edition)

National Fire Protection Association (NFPA)

NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations NFPA 101 Life Safety Code

Factory Mutual Engineering Corp. (FM) Factory Mutual Approved Guide

Underwriters’ Laboratories, Inc. (UL) Fire Protection Equipment Directory

The Joint Commission (JC) Environment of Care Manual

Occupational Safety and Health Administration (OSHA)

3.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

Part 4

ATTACHMENT/TECHNICAL EXHIBIT LISTING

4. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

4.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Attachment #1 Contractor to make the fiber and network repairs to the Global and Local network systems. This is to include the Desigo mass notification system. Upon completion of this the VA will receive test results from the entire fire alarm fiber network indicating that there are no failures between any buildings and all panels are clear of network communication failures on both the “A” and “B” loops. All mass notification will be up and running in every building.

Required Services (Tasks)

# 1.

The Contractor will Clean, Repair, and Replace all fiber and fiber devices that were identified in the troubleshooting contract.

All work will be done in accordance with all NFPA, IEEE, and Industry Standards

#2 Contractor will notify the VA if anything outside this scope is identified as an issue with an estimate on the repair costs.

All work will be done in accordance with all NFPA, IEEE, and Industry Standards

Attachment #2 JCAHO and NFPA Summary of Requirements for Inspection, Testing and Maintenance (ITM) of Fire Protection Systems

Inspection All supervisory signal devices** (Except valve tamper switches)

X

Valve Tamper Switches and Water Flow Devices (Includes pre-action systems).

X

Smoke Detectors (Including duct detectors)

X

Smoke Detectors (Including duct detectors) Check sensitivity in the second contract year (1st option year).

Electromechanical Releasing Devices (Includes magnetic door locks – and door holders)

X

Heat Detectors

X

Manual fire alarm boxes

X

Occupant Alarm Notification Devices (All audible devices, speakers and visual devices)

X

Transmission Equipment for Fire Department Notification

X

Package Suppression Systems over Cooking Equipment (Wet chemical suppression system).

Inspect

HVAC Shutdown

X

Fire Alarm Control Panel-All Features

X

Off-Premises Fire Alarm Transmission Equipment

X

Remote Annunciators (Includes Bldg. 3 at the JC Division).

X

Elevator Recall (verify with associated lobby smoke detector).

X

Any equipment or devices not specifically mentioned above will follow NFPA testing frequencies.

ATTACHMENT #3

JB Fire Alarm Panels

Bldg.# Manufacture Type / Model

2 Siemens FireFinder XLS

23 Siemens FireFinder XLS

24 Siemens FireFinder XLS

25 Siemens FireFinder XLS

51 Siemens FireFinder XLS

52 Siemens FireFinder XLS

53 Siemens FireFinder XLS

54 Siemens FireFinder XLS

55 Siemens FireFinder XLS

56 Siemens FireFinder XLS

58 Gamewell E3 Series

59 Honeywell MS-9600UDLS

60 Siemens FireFinder XLS

ATTACHMENT #4

Electromagnetic Door Locks

Jefferson Barracks Division

These doors have electromagnetic locks connected to the VA’s security system that are supposed to release when the fire alarm is activated in the same area.

Building #1. (6) doors

Building #18: (3) doors

Building #24 (2) doors

Building #3: (1) door

Building #51: (2) door

Building #52: (4) doors

Building #53: (4) doors

Building #54: (2) doors

Building #55: (2) doors

Building #60: (1) door

Subtotal: 27 doors

ATTACHMENT #5

ATTACHMENT #6

Matrix of Precautions for Construction & Renovation Step One: Using the following table, identify the Type (A-D) of Construction Project Activity.

Include, but are not limited to:

Removal of ceiling tiles for visual inspection limited to 1 tile per 50 square feet.

Painting (but not sanding).

Wall covering, electrical trim work, minor plumbing, and activities that do not generate dust or require cutting of walls or access to ceilings other than for visual inspection.

Include, but are not limited to:

Installation of telephone and computer cabling.

Access to chase spaces.

Cutting of walls or ceiling where dust migration can be controlled.

Includes, but is not limited to:

Sanding of walls for painting or wall covering.

Removal of floor coverings, ceiling tiles, and casework.

New wall construction.

Minor duct work or electrical work above ceilings.

Major cabling activities.

Any activity that cannot be completed within a single work shift.

Includes, but is not limited to:

Activities that require consecutive work shifts.

Requires heavy demolition or removal of a complete cabling system.

New construction.

STEP 1: _________________________________________________________________

Step Two: Using the following table, identify the Patient Risk Groups that will be affected.

· Echocardiography

· Endoscopy

· Nuclear Medicine

· Physical Therapy

· Radiology/MRI

· Respiratory Therapy

· Outpatient Clinics

· Emergency Room

· Labor & Delivery

· Clinical Laboratories

· Pediatrics

· Pharmacy

· Post Anesthesia Care Unit

· Surgical Units

· Any area caring for immuno-compromised patients

· Burn Unit

· Cardiac Cath Lab

· Supply, Processing, and Distribution

· All inpatient medical or surgical units

· Medical Unit

· Negative pressure isolation rooms

· Outpatient chemotherapy areas

· Operating Rooms

Step 2: _________________________________________________________________ Step Three: Match the… Patient Risk Group (Low, Medium, High, Highest) with the planned Construction Project Type (A, B, C, D) on the following matrix, to find the Class of Precautions (I, II, III or IV) or level of infection control activities required.

(Class I-IV or Color-Coded Precautions are delineated on the following table.)

IC Matrix Class of Precautions: Construction Project by Patient Risk Construction Project Type

Note: Infection Control approval is required for all construction or renovation activities.

Step 3: _________________________________________________________________

Description of Required Infection Control Precautions by Class

2. Immediately replace a ceiling tile displaced for visual inspection.

Clean up any dust that may have been generated with HEPA filtered vacuum or damp mop.

2. Remove or isolate HVAC system in areas where work is being performed.

3. Water mist work surfaces to control dust while cutting.

4. Seal unused doors with duct tape.

5. Block off and seal air vents.

6. Place tacky mat at entrance and exit of work area and change frequently or when ineffective.

1. Wet mop and/or vacuum with HEPA-filtered vacuum before leaving work area and wipe work surfaces with disinfectant.

2. Contain construction waste before transport in tightly covered containers. Tape may be used to ensure a tight cover.

3. Remove isolation of HVAC system in areas when work has been completed.

1. Complete all critical barriers, i.e., sheetrock, plywood, plastic, to seal area from non-work area or implement control cube method before construction begins.

2. Maintain negative air pressure (NPV) within the work site utilizing HEPA-equipped air filtration units.

3. NPV monitoring devices should be visible from outside the worksite and readings should be documented daily or more often as needed.

4. Contain construction waste before transport in tightly covered containers. Tape covering unless solid lid.

As above and:

1. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction.

2. Do not remove barriers from work area until completed project is thoroughly cleaned by Environmental Management Services Department and inspected by FMS, Safety and Infection Control.

1. Seal holes, pipes, conduits, and punctures appropriately.

2. Construct anteroom and require all personnel to pass through this room so they can be vacuumed using a HEPA vacuum cleaner before leaving work site OR they can wear cloth or paper coveralls that are removed each time they leave the work site.

3. All personnel entering work site are required to wear shoe covers. Shoe covers must be changed each time the worker exits the work area.

As above

Step 4: Identify the areas surrounding the project area, assessing potential impact.

Step 5: Identify specific site of activity, e.g., patient rooms, medication room, etc.

Step 6: Identify issues related to: ventilation, plumbing, and electrical, in terms of the occurrence of probable outages.

Step 7: Identify containment measures using prior assessment. What types of barriers such as solid wall barriers? Will HEPA filtration be required?

Note: Renovation/construction area shall be isolated from the occupied areas during construction and shall be negative with respect to surrounding areas.

Step 8: Consider potential risk of water damage. Is there a risk due to compromising structural integrity (e.g., wall, ceiling, roof)?

Step 9: Work hours: Can or will the work be done during non-patient-care hours?

Step 10: Do plans allow for adequate number of isolation/negative airflow rooms?

Step 11: Do the plans allow for the required number and type of hand washing sinks?

Step 12: Does the infection control staff agree with the minimum number of sinks for this project? (Verify against the American Institute of Architects Guidelines for types and area.)

Step 13: Does the infection control staff agree with the plans relative to clean and soiled utility rooms?

Step 14: Plan to discuss the following containment issues with the project team: traffic flow, housekeeping, and debris removal (how and when).

Appendix: The ICRA may be modified throughout the project. Revisions must be communicated to the Project Manager.

ATTACHMENT #7

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

FOR INCLUSION INTO CONTRACTS

1. GENERAL

CONTRACTORS, CONTRACTOR PERSONNEL, SUBCONTRACTORS, AND SUBCONTRACTOR PERSONNEL SHALL BE SUBJECT TO THE SAME FEDERAL LAWS, REGULATIONS, STANDARDS, AND VA DIRECTIVES AND HANDBOOKS AS VA AND VA PERSONNEL REGARDING INFORMATION AND INFORMATION SYSTEM SECURITY.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

A. A CONTRACTOR/SUBCONTRATOR SHALL REQUEST LOGICAL (TECHNICAL) OR PHYSICAL ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS FOR THEIR EMPLOYEES, SUBCONTRACTORS, AND AFFILIATES ONLY TO THE EXTENT NECESSARY TO PERFORM THE SERVICES SPECIFIED IN THE CONTRACT, AGREEMENT, OR TASK ORDER.

B. THE CONTRACTOR OR SUBCONTRACTOR MUST NOTIFY THE CONTRACTING OFFICER IMMEDIATELY WHEN AN EMPLOYEE WORKING ON A VA SYSTEM OR WITH ACCESS TO VA INFORMATION IS REASSIGNED OR LEAVES THE CONTRACTOR OR SUBCONTRACTOR’S EMPLOY. THE CONTRACTING OFFICER MUST ALSO BE NOTIFIED IMMEDIATELY BY THE CONTRACTOR OR SUBCONTRACTOR PRIOR TO AN UNFRIENDLY TERMINATION.

3. VA INFORMATION CUSTODIAL LANGUAGE

A. INFORMATION MADE AVAILABLE TO THE CONTRACTOR OR SUBCONTRACTOR BY VA FOR THE PERFORMANCE OR ADMINISTRATION OF THIS CONTRACT OR INFORMATION DEVELOPED BY THE CONTRACTOR/SUBCONTRACTOR IN PERFORMANCE OR ADMINISTRATION OF THE CONTRACT SHALL BE USED ONLY FOR THOSE PURPOSES AND SHALL NOT BE USED IN ANY OTHER WAY WITHOUT THE PRIOR WRITTEN AGREEMENT OF THE VA. THIS CLAUSE EXPRESSLY LIMITS THE CONTRACTOR/SUBCONTRACTOR'S RIGHTS TO USE DATA AS DESCRIBED IN RIGHTS IN DATA - GENERAL, FAR 52.227-14(D) (1).

B. IF VA DETERMINES THAT THE CONTRACTOR HAS VIOLATED ANY OF THE INFORMATION CONFIDENTIALITY, PRIVACY, SECURITY, AND OTHER PROVISIONS OF THE CONTRACT, IT SHALL BE SUFFICIENT GROUNDS FOR VA TO WITHHOLD PAYMENT TO THE CONTRACTOR OR THIRD PARTY OR TERMINATE THE CONTRACT FOR DEFAULT OR TERMINATE FOR CAUSE UNDER FEDERAL ACQUISITION REGULATION (FAR) PART 12.

4. SECURITY INCIDENT INVESTIGATION

A. THE TERM “SECURITY INCIDENT” MEANS AN EVENT THAT HAS, OR COULD HAVE, RESULTED IN UNAUTHORIZED ACCESS TO, LOSS OR DAMAGE TO VA ASSETS, OR SENSITIVE INFORMATION, OR AN ACTION THAT BREACHES VA SECURITY PROCEDURES. THE CONTRACTOR/SUBCONTRACTOR SHALL IMMEDIATELY NOTIFY THE COTR AND SIMULTANEOUSLY, THE DESIGNATED ISO AND PRIVACY OFFICER FOR THE CONTRACT OF ANY KNOWN OR SUSPECTED SECURITY/PRIVACY INCIDENTS, OR ANY 2 UNAUTHORIZED DISCLOSURE OF SENSITIVE INFORMATION, INCLUDING THAT CONTAINED IN SYSTEM(S) TO WHICH THE CONTRACTOR/SUBCONTRACTOR HAS ACCESS.

B. TO THE EXTENT KNOWN BY THE CONTRACTOR/SUBCONTRACTOR, THE CONTRACTOR/SUBCONTRACTOR’S NOTICE TO VA SHALL IDENTIFY THE INFORMATION INVOLVED, THE CIRCUMSTANCES SURROUNDING THE INCIDENT (INCLUDING TO WHOM, HOW, WHEN, AND WHERE THE VA INFORMATION OR ASSETS WERE PLACED AT RISK OR COMPROMISED), AND ANY OTHER INFORMATION THAT THE CONTRACTOR/SUBCONTRACTOR CONSIDERS RELEVANT.

C. WITH RESPECT TO UNSECURED PROTECTED HEALTH INFORMATION, THE BUSINESS ASSOCIATE IS DEEMED TO HAVE DISCOVERED A DATA BREACH WHEN THE BUSINESS ASSOCIATE KNEW OR SHOULD HAVE KNOWN OF A BREACH OF SUCH INFORMATION.