36C25525Q0207.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Endoscope cabinets (SPS), KC, 36C255-25-AP-0891

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25525Q0207

RESPONSE DATE/TIME/ZONE 04-01-2025 11PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Officer

Jon Lutmer jonathan.lutmer@va.gov

410-446-3862

PLACE OF PERFORMANCE

ADDRESS

Kansas City VA Medical Center

4801 E Linwood Blvd

Kansas City MO

POSTAL CODE 64128

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation.

All information received in response to this RFI that is marked as proprietary will be handled accordingly.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334510. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your UEI number.

Responses to this notice shall be submitted via email to Jon Lutmer at Jonathan.lutmer@va.gov.

Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following, Statement of Work

Item: ENDODRY STORAGE AND DRYING SYSTEM

Introduction: The purpose of this document is to provide a statement of work (SOW), for the purchase of the endodry storage and drying system for use when reprocessing, drying, transporting, and storing endoscopes for endoscopy procedures.

VA Directive 1116 Management Of Critical And Semi-Critical Reuseable Medical Devices requires that facilities ensure that all semi-critical reuseable medical devices used for invasive procedures must have equipment available that meets the reprocessing guidelines as outlined by the manufacturer’s instruction for use.

This purchase will be for Sterile Processing Services of Network 15, KCVA Station #589.

Use of equipment: The equipment requested will be used by the Sterile Process Department staff for processing and safe handling of endoscopes.

Requirements: Sterile Processing Services (SPS) needs the following Endodry Storage and Drying system to meet the requirements set forth by VA Directive 1116 Management of Critical and Semi-Critical Reuseable Medical Devices and to adhere to the facility policies for standardized equipment to ensure compatibility for other existing equipment utilized in both SPS and Procedural Departments, as well as staff competency for all equipment used by procedural staff and processed by SPS.

ANSI/AAMI ST91:2021 and AORN guidelines recommend unidirectional processing and separate work areas to help reduce the risk of cross-contamination after reprocessing.

The ENDODRY Cabinet’s pass-thru model with two doors meets the latest.

Recommendations.

Specifications: The endodry storage and drying system promotes efficient drying of internal lumens and external surfaces and provides protected storage of patient-ready endoscopes while minimalizing handling of endoscopes while meeting recommendations for unidirectional processing. This system also helps eliminate residual moisture and reduce microbial growth with the flow of instrument-grade compressed air. It maintains the status of a patient-ready endoscope for up to 31 days, increasing KCVA endoscope storage time frame by 19 days and decreasing overall staff workload while increasing veteran access. This system helps prevent cross contamination and reduce the potential for damage with ADVANTAGE Transport Cassettes that support transport through the reprocessing cycle with minimal handling.