36C25525Q0116 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

02-24-2025

None 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 To all Offerors/Bidders

36C25525Q0116

X x one (1) This amendment is to update the Statement of Work.

See attached Statement of Work.

Laura Ferguson Contracting Officer

B.2 STATEMENT OF WORK

Lodging Services

1. GENERAL INFORMATION

a. Vendor is to provide fully furnished hotel/motel rooms for Veterans as needed. The vendor will directly handle Veteran reservations, provide lodging, housekeeping, no-cost breakfast, also promptly resolve any issues encountered within the hotel that may impact the Veteran’s stay. Vendor should have support personnel at the site of the hotel/motel to personally and timely interact with Veterans and help to resolve any issues that may arise at the hotel during their stay to meet the Veteran’s medical appointment times. The VA is not looking for booking services, i.e., travel agency or pass-through vendors. Veterans staying at the hotel/motel will be receiving medical care, testing and/or procedures at the St. Louis Jefferson Barracks VA Medical Center, so the vendors face-to-face interaction and resolution of any issues that may arise with the Veteran’s lodging is critical to minimizing the Veteran’s potential anxiety associated with their upcoming medical care. If submitting as a small business concern, vendor must be capable of meeting the limitations on subcontracting and provide a fair and reasonable price.

b. Title of Project: Lodging Services for the beneficiaries of the St. Louis VA Healthcare System

c. Scope of Work: The Contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work, except as may otherwise be specified.

d. Location: Contract deliverables are to be furnished at the Contractor's commercial lodging facility that is located within a five (5) mile radius of the following VA facilities:

Dept. of Veteran's Affairs St. Louis VA Healthcare System John Cochran Division 915 N. Grand Boulevard St. Louis, MO 63106

e. Contracting Officer's Representative (COR):

The Government Contracting Officer's Representative (COR) for this contract will be listed in Block 20, SF 1449, upon award. The contractor shall ONLY respond to lodging requests placed by the COR, or his representative.

f. Contract Administration Data:

All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized, and no adjustment will be made in the contract price to cover any increase in costs incurred because of the change.

g. Performance Period:

See SCHEDULE OF PRICE AND DELIVERY in the solicitation. Contract will be a firm fixed price five (5) year IDIQ with one (1) year, twelve (12) month ordering periods.

2. CONTRACT AWARD MEETING

The Contractor shall not commence performance on this contract until the CO has conducted a kick-off meeting or has advised the Contractor that a kickoff meeting is waived.

3. SERVICES TO BE PROVIDED

a. Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the St. Louis VA Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with Attachment 1: HopTel Lodging Services, to accommodate those beneficiaries receiving medical care who may have to travel long distances for evaluation the day before or the day after treatment received. Only medically stable beneficiaries who would normally be discharged to their home will be considered for lodging.

b. Room requirements:

1. Nightly room prices, as quoted in the Schedule, shall include all fees and applicable taxes and any other no-charge services offered to guests such as continental breakfast. Rates shall not include sales tax. The Dept. of Veterans Affairs (VA) is a federal agency and therefore exempt from paying sales tax. Room rates offered shall be Single Occupancy and shall provide a minimum of two (2) double beds. The VA beneficiary shall be allowed one caregiver/driver/attendant to stay in the same room with the beneficiary, at the single occupancy rate when pre authorized by the VA. Any additional occupants are the responsibility of the beneficiary and shall not lodge at VA expense.

2. The Contractor shall ensure the availability of two (2) rooms daily as specified in 3.b.1. for the St. Louis VA Healthcare System, Sunday through Friday each week for beneficiaries that are deemed eligible for temporary Lodging or HopTel services by VA staff. If the contractor has not been notified by 4:00 pm of each respective day that the rooms will be used by the government, the rooms on hold for that day may be released for use by the public. The Contractor will invoice for and be paid only for actual room nights occupied in accordance with the Paragraph 3.b.1. above. Additional rooms or rooms needed after the 4:00 pm cutoff, may be purchased by the VA at the same rates as listed in the contract B.2 Schedule of Price and Delivery, based on a space available basis.

3. The fully furnished hotel/motel rooms shall include contractor provided utilities and other specified services. The hotel/motel rooms shall comply with all cities, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms shall comply with the applicable NFPA (Fire) 101, 2003 or latest edition, Chapters 28/29 specifications and American with Disabilities Act (ADA) guidelines. All rooms shall be located in a single hotel or motel.

4. Due to the varying needs of the Veteran population and their attendants, each room shall accommodate wheelchair movement and be ADA compliant. Access to rooms shall be from interior hallways that are accessed directly from the front entryway, with no physical barriers that would prevent full wheelchair access.

5. The rooms shall be smoke-free unless requested otherwise by the beneficiary. Contractor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present.

6. Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service (no deposit required), basic television cable service and internet/Wi-Fi.

7. Vendor must have staff available at the hotel to immediately deal with any issues that may arise, including assistance in coordinating shuttle services so that the beneficiary can make his\her medical appointments on time. It is not acceptable for VA beneficiaries to have to call an off premises point of contact to deal with such issues. It is intended that this requirement be full service, not just a room booking service.

a. Rooms shall be located in as reasonably quiet or tranquil part of the hotel/motel as possible. Room reservations: Room reservations, room occupancy and room payment will be on the following basis:

8. The Contractor shall allow the occupancy of the room covered by this contract only upon the specific individual referral by authorized personnel of the VA St. Louis Healthcare System. The VA will inform the Contractor of each individual's name and the arrival date at the Contractor's facility. Stays will be limited to one night unless additional nights are specifically authorized by the VA.

9. Services shall be furnished Sunday through Friday evenings for beneficiaries of the St. Louis VA Healthcare System. The Contractor shall use its existing check in and checkout times.

10. Federal Holidays: Eleven holidays observed by Federal Government are listed below plus any other day specifically declared by the President of the United States:

New Year's Day Martin Luther King Jr. Day Presidents' Day Independence Day Labor Day Columbus Day Memorial Day Juneteenth Day Veteran’s Day Thanksgiving Day Christmas Day

11. The VA personnel authorized to place beneficiaries with the Contractor and resolve conflicts are the Social Work Service Program Support, the Chief, Social Work Service, and Administrative Officer of the Day (AOD). They can be reached 8 a.m. to 4:30 p.m., Monday through Friday at 314-652-4100 x66387 or 53691. After hours, weekends and holidays, the AOD can be reached at 314-652-4100 extension "0".

12. The authorized dates and length of stay will be documented on a written hotel voucher issued by the authorized VA personnel. The voucher will be presented to the Contractor by the VA referred beneficiary at the time of check-in. In the event that a VA referred beneficiary refuses to vacate the room, the Contractor shall immediately notify authorized VA personnel. Also, in the event that a VA referred beneficiary checks out of the facility without prior notice from the VA, the Contractor shall immediately notify the authorized personnel at the VA. Individual VA authorization vouchers must be retained by the Contractor until after payment for each voucher has been received.

13. The Contractor shall submit an itemized Usage Report to the VA for actual room nights furnished during the month. This report is due by the 15th of the month following the previous month's services. The Usage Report shall contain the contract number, name of beneficiary and dates of lodging.

a. Beneficiary emergencies: In the event a VA referred beneficiary is in an emergency situation of any kind, the Contractor shall contact the 911 emergency medical services to respond to the emergency. Once the emergency has been resolved the Contractor shall notify the authorized personnel at the VA of the situation.

b. Room maintenance: Daily room maintenance shall comply with all Federal, State and local laws and commercial standards (Reference FAR 52.212-4(q)).

4. GENERAL BUILDING REQUIREMENTS AND SPECIFICATIONS

a. Heating and cooling requirements shall be in compliance with ADA and/or State of Missouri Laws.

14. All cooling and heating devices and appliances, including but not limited to furnaces, fireplaces, electrical baseboard heaters and water heaters, shall be an approved type in good and safe working order and shall meet all installation and safety codes.

15. Contractor shall maintain all appliances and utility systems. This shall include the cleaning or replacement of air filters for both the heating system (providing the heating system is a forced hot air heating system) and for the cooling system every 30 calendar days.

b. Electrical and Lighting Requirement shall be in compliance with ADA and/or State of Missouri Laws.

c. All electrical equipment, wiring and appliances shall be of an approved type, in good and safe working order and shall meet all installation and safety codes.

d. Sanitation Requirements: All plumbing fixtures shall be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, fixtures, equipment, structures and premises shall be of an approved type, in safe and sanitary condition and in good working order and meet all installation and safety codes.

e. Telephone Service Requirements:

16. Contractor shall provide local area, touch tone, telephone service (no deposit required), plus internet/Wi-Fi for each room. The telephone service shall be capable of long-distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method. The VA will not be charged for and will not pay for any long-distance calls unless prior approval is obtained from the VA.

17. Contractor shall provide a minimum of one telephone in each room.

18. Telephone service shall be equipped with voice messaging system or front desk message service.

f. Fire Safety:

19. Buildings in which space is offered shall be evaluated in accordance with latest editions of the NFPA 101, LIFE SAFETY CODE and AMERICAN DISABILITIES ACT (ADA).

20. Equipment, services, or utilities that are furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards.

21. Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in accordance with NFPA Standard No. 101.

22. As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallways and other common areas.

g. Wheelchair Accessibility: Common areas such as hallways shall provide an accessible path for travel of wheelchairs.

h. Elevators: If elevators are a part of the building, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector's Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances.

i. Miscellaneous: No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor's written notification to the VA at least seven (7) calendar days in advance of the event.

j. The lodging facility must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the US Fire Administration Hotel and Motel National Master List found at https://apps.usfa.fema.gov/hotel/ and the System for Award Management (SAM) database found at https://www.transportation.gov/osdbu/system-award-manaqement sam or by calling 1-866-606-8220. In addition, the lodging facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 1210 et. seq.).

5. INSPECTION AND ACCEPTANCE

a. The VA reserves the right to conduct an inspection of the lodging facility(ies) by a team of VA contract and safety team members at any time before and after contract award and during the term of the contract to ensure a safe and healthy environment for the VA referred beneficiaries. The Contractor will be provided appropriate notice prior to such inspection.

b. See FAR 52.212-4 for additional Government rights and inspection requirements and Attachment 2: Hotel/Motel Evaluation Checklist.

6. IT SECURITY REQUIREMENTS

Specific training and certification requirements for Contractor personnel for the viewing, handling or storage of confidential information are not applicable to this contract.

7. ATTACHMENTS:

a. Attachment 1: HopTel Lodging Services. This memo (Memorandum 122-06: dated April 19, 2019) provides information concerning the eligibility criteria for the beneficiaries who will be assigned lodging in accordance with this contract.

b. Attachment 2: Hotel/Motel Evaluation Checklist. This checklist provides a listing of the health and safety items that will be inspected prior to contract award and that will be inspected randomly after contract award during the performance of the contract.

c. Attachment 3: Self Performance Worksheet. This worksheet is intended to aid the VA in reviewing each potential Contractor’s ability to satisfy the Limitations on Subcontracting associated with this requirement. Each contractor will need to complete the worksheet and return it to the VA as part of the Contractor’s response to this solicitation.

Lodging Services