36C25524R0085 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

7/25/2024

657A4-24-104

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524R0085

07-12-2024

X

X X

X 1

AMENDMENT - Project 657A4-24-104 - Urgent Care Access Improvement The purpose of this amendment is to clarify aspects of the solicitation, provide information for Contractor use, provide answers to bidder questions and provide the sign-in sheet from the Pre-Bid meeting held on July 18, 2024.

- The proposal due date is August 15, 2024, 2:00PM CST.

- The Period of Performance (POP) is 120 calendar days.

- The COR for this project is Bobbie Sullivan at 573-776-4704, email- Bobbie.sullivan@va.gov

- Revised Specs are attached.

- A bid bond is required. Performance and Payment Bonds will be required at the time of contract award.

The attachments in this amendment supersede previously provided information.

All other information in the solicitation remains the same.

Cedric Graham Contracting Officer

657A4-24 -104- Urgent Care Access Improvement

QUESTIONS AND ANSWERS FROM SITE VISIT AT JOHN J. PERSHING VAMC

(July 18, 2024)

1. What is access door design requirements from stairwell to exit to Urgent Care roof top?

Metal Frame, Metal Exterior, insulated, and Fire rated.

a. Width and height of door?

36”x72”

b. Material construction of the door?

Metal

c. Do you want any glass/glazing used in existing window infill or door?

No

d. Do you want any interior (probably fold down) platform to be installed to accommodate stairwell elevation rise to level windowsill (new access door exit)?

No, short stair with handrails incorporated or existing handrail modified to incorporate short stair or step.

e. If so, width and length of platform?

N/A

f. Material construction of this platform?

N/A

g. How do you want to accommodate the South handrail that is going up in the stairwell to will hinder egress/ingress through the new access door?

We would like a short stair or ladder assembly with the handrail incorporated into this for the stair well, this should cover the south handrail for stairwell.

2. What is design requirements of stairs from existing window to Urgent Care roof deck?

Metal construction

a. Width of stairs?

Accommodation or arrangement to match swing of exit door construction and frame.

b. Material construction of the stairs?

Metal

c. What is elevation difference from top of windowsill/ledge to top of roof deck?

51”

d. There appears to be a horizontal restriction for the new stairs to existing roof of Urgent Care. What is horizontal distance from face of Building 1 and this roof mounted obstruction?

51 ¼ “

e. What is horizontal distance from East side of existing window opening to West side of the existing roof mounted obstruction?

16 ½”

3. Do you want the patient platform stair lift to only travel from lower level of Urgent Care to ground floor of Building 1? Or do you want the lift system to also travel from GF up to level above in Urgent Care?

Lower level to Ground level (just the one flight of stairs)

4. Has a ICRA/PCRA been completed for this project?

This will be completed with Contractor at preconstruction meeting.

a. What will be requirements to follow in both areas to complete scope of work for this project?

We are assuming this project to be level 4 ICRA/PCRA but this will still need to be discussed when awarded contractor pre- construction meeting is held with Safety and Infectious Control Personnel.

5. Is the POP 120 Calendar days or 90 Calendar days? SF 1442, section 10 and paragraph 1 states the period of performance is 120 calendar days, however section 11 states 90 calendar days. SF 1442 Section 17 also states 120 calendar days. Bid Items, page 3, states “all work shall be completed in a 120 Calendar Day Period of Performance”. Statement of Work section Period of Performance, page 10 states “120 Calendar Days of issuance of Notice to Proceed (NTP)”. General Conditions, page 38, section 4.1 52.211-10 states 90 days. Please clarify.

The Period of Performance (POP) is 120 calendar days.

6. Will a bid bond be required? SF 1442, section 10, states “ORIGINAL BID BONDS

MUST BE RECEIVED AT THE CONTRACTING OFFICE PRIOR TO THE

SOLICITATION CLOSING, August 15, 2024”, however in section 13 b. the, is not required box is marked. Section 1.1 52.228-1 Bid Guarantee, page 6, states The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond. Section 1. Preparation and submittal of proposals-d. Number of copies to submit (b), page 15, states Original Bid Bonds must still be received at ATTN: Cedric Graham. Please clarify.

A Bid Bond is required.

7. Will Performance and Payment Bonds be required? SF 1442, section 12a. THE

CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS?, Box NO is marked. General Conditions section 4.1 52.211-10 Commencement, Prosecution, and Completion of Work, page 38, states “except to the extent that the delay in issuance of the notice to proceed results from the failure of the Contractor to execute the contract and give the required performance and payment bonds within the time specified in the offer.”. Please clarify.

Performance and Payment Bonds will be required at the time of contract award.

8. Will electronic (email) proposal submission be accepted? SF 1442 Section 10 states, “Proposals must be submitted to the address in block 8 as well as an email copy to abby.monroe2@va.gov and cedric.graham@va.gov.” Section 2.2 Proposal Submittal Instructions for General Construction Solicitation, 1. Preparation and Submittal of Proposal d. Number of Copies to Submit, states “Offerors shall submit proposals electronically by email to: Abby.monroe2@va.gov and Cedric.Graham@va.gov. Email Subject Line should read: Solicitation, 36C25524R0085 Project 657A4-24-104: Urgent Care Access Improvement.” Please clarify, for it was stated in the Site visit that “no electronic submissions will be accepted”.

Email proposal submissions are required. Fax or Electronic faxing will NOT be accepted.

9. Will the proposal submission in fact be required to be submitted by mail?

Yes.

10. Will the proposal submission, if required to be submitted by mail question 5, require a CD of the proposal content along with actual “binders”? Section 2.2 Proposal Submittal Instructions for General Construction Solicitation, 1. Preparation and Submittal of Proposal d. Number of Copies to Submit states “*To ensure timely delivery due to electronic submission malfunctions, the contractor shall also provide the proposal in two separate binders along with a CD of the proposal content by the due date – at the NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 containing the technical and price information by the request due date.” Please clarify.

Yes, a CD and binders are required.

11. Will after construction hours Guards be required? Specification 01 00 00-4 1.5 Construction Security Requirements C. Guards, page 6, states “The General Contractor shall provide unarmed guards at the project site after construction hours.” This is an uncommon specification requirement. Please clarify.

No

12. Will VA personnel and patient access (other than a path for emergency evacuation) to the stairwell, where the lift is being installed, be required during construction and installation of lift? Specifications 01 00 00-10 1.6 Operations and Storage Areas I.

Phasing 3 and 4, states “3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

4. Immediate areas of alterations not mentioned in preceding Subparagraph 1 will be temporarily vacated while alterations are performed.” Please clarify.

Yes

13. If routes of access (Access or egress in stairwell for roof access door and stairwell for lift access) are required, will after normal business hours work be allowed?

Yes

A.1 PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: Project 657A4-24-104, Urgent Care Access Improvement

PROJECT LOCATION: Department of Veteran Affairs, John J. Pershing VA Medical Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, MO 63901.

NAICS: 236220 - Commercial and Institutional Building Construction

SMALL BUSINESS SIZE: $45.0 Million

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than the performance schedule listed below:

The Period of Performance is 120 Calendar Days

The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: July 18, 2024, 1:00PM CST.

Location: Participants will meet in conference room of Building 2 with Bobbie Sullivan at 573-776-4704, email Bobbie.Sullivan@va.gov and David Morgan at 573-778-4700, email David.morgan6@va.gov, John J. Pershing VA Medical Center, 1500 North Westwood Blvd., Poplar Bluff, MO 63901.

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, Contractors are reminded that any amount awarded over $35,000 shall require Payment Protection (Bonds) in awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participation for each trade __6.9__%

Goals for Minority Participation for each trade __11.4__%

The Geographical covered area for this solicitation (project) is Butler County Missouri.

LIQUIDATED DAMAGES: (X) YES or (__) NO (reference Contract Clause 52.211-12)

Amount Per Day: $1,500.

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: ( x ) YES or ( ) NO (reference VAAR 852.246-75).

mailto:Bobbie.Sullivan@va.gov

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (reference VAAR 852.236-90)

Description: ____NA__________________________________________

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within tolerances specified using conversion tables contained in the latest revision of Federal Standard NO. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product.

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: MO20240004 04/19/2024

Superseded General Decision Number: MO20230004

PROPOSAL DUE DATE: August 15, 2024 - 2:00 PM CST (Submit pricing and all documentation at the address indicated in the solicitation document).

PROPOSAL SUBMITTAL CONTENTS SHALL INCLUDE:

- Signed copy of the SF1442 (front and back) with amendments

- Calculation Worksheet for Self-Performed and Subcontracted Work

- Contractor Certification Regarding Safety and Environmental

- Bid Bond

- Any other information called out by this request for proposal documents.

BASIS FOR AWARD: LOWEST PRICE TECHNICALLY ACCEPTABLE.

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION

RATE:

Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

36C25524R0085 0001 Attachments

See attached document: S04 - 657A4-24-104 - Pre-Bid meeting Attendance Roster 07182024.

See attached document: P09-657A4-24-104-Specs Rev2-07252024__.

A.1 PROJECT SPECIFIC INFORMATION