36C25524Q0632.docx

Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Mark Socha mark.socha@va.gov 913-946-1992

PLACE OF PERFORMANCE

2401 W. Main Street

Marion Kansas

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Sources Sought Notice

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to move medical equipment from one suite to another according to the SOW for the Marion VA Medical Center, 2401 W. Main Street, Marion, IL 62959 as found in the statement of work.

NAICS Code: 621511 (Medical Laboratories)

Statement of Work

1. Scope of Procurement:

The Contractor shall move contracted lab equipment from the current Marion VA Medical Center laboratory space to the new lab space. Contractor will perform necessary equipment function checks to include but not limited to calibrations, precision checks and quality controls as needed for the particular equipment. Function checks will be performed after equipment is placed in the new space. Any damage incurred during the move by the Contractor is the responsibility of the Contractor.

Contractor moving the equipment must be approved by the Contractor that provided the equipment (Sysmex) or risk voiding warranties or other contract provisions.

2. Location:

Marion VA Medical Center 2401 W. Main Street Marion, IL 62959

Equipment will be moved from current laboratory in Building 42 room B141 to the new allocated space in Building 42 room E019. The new laboratory space is connected to the old laboratory by a hallway.

3. Type of Contract:

This is a firm fixed price contract. Travel costs will not be reimbursed. The Contractor shall include the cost of travel in its Firm-Fixed-Price.

4. Services to be Provided:

a. Services:

I. Contractor will prepare equipment for movement according to the manufacturer’s established procedures.

II. Contractor will move equipment from room B141 to room E019.

III. Contractor will perform necessary equipment function checks according to the manufacturer’s established procedures.

IV. Equipment must be fully functional before the Contractor deems the tasks completed.

b. Schedule:

I. Contractor will schedule the equipment move with the Contracting Officer’s Representative (COR) or designee within 5 business days of notification of “move-in” date.

II. Equipment move must occur within 15 business days of designated “move-in” date.

III. Contractor shall notify the Contracting Officer’s Representative (COR) or designee for any delay in scheduled equipment move date.

IV. Moving the equipment during Business Hours/Days is preferred however the Contractor is permitted to move equipment during Off Business Hours/Days at their discretion, providing it is pre-arranged and there are not additional fees.

c. Lost or Damaged Items:

I. Contractor shall make all reasonable provisions to protect equipment and associated parts and other items being transported against loss or damage.

II. Should equipment, parts or other associated items become damaged beyond use, the Contractor shall repair or replace the equipment, parts, or other items at the Contractor’s expense.

d. Personnel Conduct: The Contractor’s personnel, while performing the services of this contract, shall conduct themselves in a professional business-like manner. Smoking is permitted only in designated areas.

e. Personnel Identification: The Contractor shall supply his/her employees with ID Badges that will be accessible while performing the services of this contract and while contractor’s employees are on Government property.

f. Privacy Act Notification: The Contractor shall comply with the provision of the Federal Privacy Act of 1974 (Public Law 93-579) and Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996. This includes both the Privacy and Security rules published by the Department of Health and Human Services (HHS).

g. VA 6500.6 Contract Security Checklist: The Authorization requirements do not apply, and a Security Accreditation Package is not required for this contract.

5. Additional Requirements:

a. The Contractor’s personnel shall always wear visible identification while on the premises of the VA. Identification shall include, as a minimum, the employee’s name and the Contractor’s trade name.

b. The Contractor’s personnel shall maintain a safe, professional work environment by wearing appropriate dress attire.

c. Staff will wear clean and well-maintained attire that covers the body from shoulders to knees while performing all duties required, including bending, and lifting.

d. Open toed and/or open heeled shoes are not allowed. Closed-toed and appropriately heeled shoes shall be worn by all personnel to prevent injuries from sharps, slips, falls, large or heavy stock items, carts, shelves etc.

e. It is the responsibility of the contractor to park in the appropriate designated parking areas. The VA Medical Centers will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

f. There is no smoking or vaping allowed on the Marion VAMC campus.

6. The Joint Commission for the Accreditation of Healthcare Organizations (JCAHO) Competency Requirements: The Contractor shall be responsible to ensure that contractor employees (and/or subcontractor employees) coming to the work site receive all information required to perform their duties and are fully trained and competent to perform the required work.

7. Quality Assurance Actions taken by the government to assure contracted services meet PWS requirements will include verifying the timeline is met, the equipment is moved to the correct location, and equipment is undamaged and fully functional.

8. Definitions:

a. Business Hours/Days – Business hours/days are defined as the time of 8:00 a.m. to 4:30 p.m., Monday through Friday except Federal holidays. Federal holidays include New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other specifically designated days by the President of the United States to be a national holiday.

b. Off Business hours/days - Off Business hours/days are defined as the time of 4:31p.m. to 7:59a.m. Monday through Friday, 4:30 p.m. Friday to 7:59 a.m. Monday, weekends, and all Federal holidays. The Laboratory, Emergency Department, and others, operate on a 24 hour a day basis, 365 days a year.

c. Quality Assurance. Actions taken by the government to assure contracted services meet PWS requirements.

Sources Sought Notice