36C25524Q0593.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C255-24-AP-2461

36C25524Q0593 08-27-2024 Heather Strouhal heather.strouhal@va.gov 913-946-1165 09-09-2024 11:00am

CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 339113 800 Employees N/A X US Dept of Veterans Affairs Marion VA Medical Center 2401 West Main Street Marion IL 62959-1188 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 See CONTINUATION Page Medication Administration Carts - Marion VA Medical Center In accordance with the Statement of Requirement *****See Section B for details***** This will result in a Firm Fixed Price, FOB Destination Purchase Order.

This is intended as SDVOSB Set Aside. Only VA verified SDVOSB's in the VIP database at the time of contract award will be considered for award. Non-VIP verified firms will be considered non-responsive and ineligible for award This is a Brand Name or Equal requirement. Vendor must be an authorized distributor-submit authorized distributor letter with your quote.

Please complete Section B: Schedule and Delivery Section See CONTINUATION Page X X Heather Strouhal Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: NAME: ___________________________________

UEI #: ____________________________________

b. GOVERNMENT: CONTRACTING OFFICER 36C255

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE (NCO) 15

3450 S 4th STREET

LEAVENWORTH, KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted:

[X] Upon acceptance and or installation of item(s) [ ] Other

1. Monthly [ ]

1. Semi-Annually [ ]

1. Annually [ ]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Statement of Requirement Marion, IL VAMC Statement of Requirements (SOR) For Medication Carts

General Description: Marion Illinois VAMC is requesting 10 new medication carts.

1. Description of Use: To be used in the Marion, IL VAMC in care areas that utilize BCMA.

This solicitation uses a Brand Name or Equal Description of the product required. This permits prospective contractors to offer products other than those specifically referenced by brand name. Offerors of equal products shall include equipment brochures which clearly define the equal product, or offer will not be considered. Any information submitted by an offeror for consideration will not be returned and will remain the property of the VA. All costs associated with submitting the above are the responsibility of the Contractor and all information provided must be submitted to the Contracting Officer. Offerors of equal product may have to provide demonstration of product. All offers must work with existing equipment that has already been purchased and is currently in use at the station and also meet standardization requirements throughout the hospital.

All offers must match current med cart fleet, current card readers, scanners, keyboard, Med display software program for monitoring carts and maintaining user access codes.

2. Scope and Minimum Technical Requirements for Howard Medication Carts

Minimum Technical Specifications for three (3) of the medication carts:

Howard Medical HI-Care E Plus Cart Base of three (3) of the medication carts:

Part Number 1330859

BASE202

• Central control panel for drawer access, power system controls, battery fuel gauge with visual and audible alerts, height adjustments, and light controls.

• PowerMax 150 with 50 ah class Lithium Iron Phosphate power system

- Rechargeable, high-efficiency power system; for powering devices up to 150W (150VA); 20A charger; 120VAC true sine output; features:

- High output efficiency (85%)

- Reusable air filter minimizes dust ingestion, improves reliability

- Fast charging (100% recharge in about 2.8 hrs)

- Lightweight 13.2 lb Battery

• Motorized work surface height adjustment

- without storage cabinet: 32.5” sitting to 47.6” standing

- with 2-tier storage cabinet: 32.5” sitting to 47.6” standing

- with 4-tier storage cabinet: 34.1” sitting to 47.6” standing

• LCD VESA monitor mount with motorized height adjustment (5.25” range).

- Monitor mount for 75 or 100mm VESA, includes tilt and swivel motions, supports vertical or horizontal monitor orientation

• Large work surface area (17”W x 14.3”D) with translucent protective cover

• Large, fan cooled, Electronic Locking PC compartment (17.1'W x 12.5'D x 3.2'H)

• (4) 5' premium casters with 2 locking casters on front

• Electronic Steer Assist Technology, push button on console activates rear casters tracking system for effortless steering

• Ergonomic adjustable push handles on front of cart and wrap around handle

• Slide-out keyboard tray with positive and negative tilt feature and integral wrist rest.

- Max keyboard dimensions (18.2'W x 7.5'D x 1.6'H)

• Mouse surface and mouse pouch on left or right side of keyboard

• LED keyboard light with multiple brightness levels.

• LED Work Surface light with adjustable brightness. White or red hue

• LED Med Drawer Light with manual on/off illuminates area below the keyboard tray

• Integral AC power distribution with 6 AC receptacles for powering equipment

• Universal accessory mounting locations on rear of cart and on monitor mount

• Cable management area with easy access panels to manage and house excess cables

• 8ft three-coiled sections power cord with hospital-grade AC plug, dual hooks

• Cart overall size 21.4'W x 23.3'D, Base foot print 19” W x 20” D

• Foot rests on front legs to help reduce fatigue

• Anti-microbial agents in touch surfaces to help reduce the spread of certain bacteria

• Tool-less, snap on, battery cover

• Standard gray/white color scheme

• Cart and cart accessories ship fully assembled in one box for convenience

• Includes select software from Mobile Care suite

• 3 Year Standard Warranty

• 3 Years on Mechanical Components

• 3 Years on Electrical Components

• 3 Years on Lithium Battery Defect

• 3 Years on Lithium Battery Performance

2TEDME2B_00: Two-Tier Electronic Locking Storage Cabinet -

• Provides configurable secure storage - must select from Two-Tier row 1 & 2 options below

• Cabinet is installed onto the cart frame below the keyboard drawer

• Patient bins are in quick swap interchange cassettes

• Programmable secure access to all drawers and patient bins via cart's control console.

• Independent bypass key for emergency access.

• Automatic relock with adjustable timer, relock countdown timer displays via Med Display

• Audible indicator for code entry confirmation

• Supports up to 2000 unique user IDs (3-8 digits)

• Local management of user IDs and locking system settings via Med Display

• Remote management available using Med Manager

• User ID and time and date of each unlock event is stored in an audit log

• Locking system status displayed by LED's on the cart console

• Powered by cart power system

2TEDM10: Two-Tier Electronic Locking Storage Cabinet Row 1 Selection -

• (1) Removable Single-Tier Cassette with (1) Patient Bin filling row 1

- Bin Measures 12” W x 2.25”H x11” D

- Interlocking dividers included

2TEDM03: Two-Tier Electronic Locking Storage Cabinet Row 2 Selection -

• (1) Removable Single-Tier Cassette with (3) Patient Bins filling row 2

- Bins Measure 4” W x 2.25”H x11” D

- Interlocking dividers included

MONITOR014: Monitor with Privacy Filter (Matte), 24', White - Monitor, full 24” diagonal viewable size, white housing, 1920x1080 resolution - 3 Year Warranty

-DP 1.2 port provided for both input and output connections on each monitor capable of Display Port daisy chain configuration. A DP-DP monitor cable must be included with each monitor.

DVI-D Input HDMI Input EPA Energy Star rated/registered Integrated Speakers

BARCODE090: Barcode Scanner Mount Kit for Universal Wireless or Tethered Scanners – Scanner mounting adapters that may be configured to support multiple types and models of handheld barcode scanners. Attaches to VESA pattern behind the monitor and places scanners just behind the right edge of the monitor, but within the cart footprint for protection. Universal Wireless mount supports the following brands and model Honeywell 1952.

POCACC033: Mount for PIV (Personal Identification Verification) model Sun Micro SCR3310V2 Smart Card Reader Included brackets allow mounting of card reader to cart rear UAM mounting location which places card reader slightly above the work surface next to the LCD arm (right of left side) or the LCD arm to VESA plate placing the card reader to the right edge of the monitor.

- may be installed with wireless or tethered scanner mount

WIRELESS023: Antenna mounting bracket for DELL Optiplex 7060 & 7070 models external puck aerial antenna extension. Bracket mounts to top two holes of cart LCD VESA, placing antenna behind monitor at top central location for best reception and free from interfering with monitor arm or behind the monitor mounted accessories or devices.

POCACC029: Cup Dispensers -

• Includes 1-each: small, medium, large type I & type II cup dispensers, to accommodate full range of large size cups

• Load cups through top hinged lid

• Dispenses cups from the bottom

• Included mounting bracket Installs on standard 100mm VESA pattern behind the monitor and places cups to the left of the monitor arm.

• Does not include cups

• Large size cupholders cannot be used in pairs, some combinations may require limiting or locking out monitor swivel feature.

KBD041: Keyboard -, Full Size, White, USB, Washable, Anti-Microbial - Keyboard installed on Cart, installed on Cart, White, antimicrobial,washable, 104 key, USB connection, 17.5” x 6” x 1”.

MOUSE013: Mouse, washable, white - Mouse, Optical, waterproof, antimicrobial, white, 3-button with scroll, USB connected

WKSFC104: Integration Kit, Universal - Includes mounting hardware to allow installation of SFF and AIO PC. Kit Includes:

• 1ea - Monitor Spacer Kit

• 4ea - Adhesive Backed Rubber feet

• 1ea - USB 2.0 Extension M/F Cable

• 10" - 3M Dual Lock Adhesive Back

• 6ea - 4" black cable ties - 8" white cable ties - 8" black in-line cable ties

• Labels Sheet and Integration Kit Guide

PCOPT019: 7 Port USB Hub Hub is factory installed in PC compartment at rear inside wall, below the LCD arm, and provides ample number of USB device expansion ports

ARMACR004: Sharps Cradle, 2.2qt, Lockable, Rear of Monitor Arm -

• Fits Kendall 2.2qt containers such as 1522

• Keyed locking

POCACC036: Mount for electronic signature pad for carts - Included brackets allow mounting of signature pad to cart rear UAM mounting location which places signature pad on a 6” x 6” metal platform slightly above the work surface next to the LCD arm (right of left side)

- includes 4” x 4” velcro pad

UNIVACC021: Rear Handle w/ Basket -

• Rear Handle Measures - 14” W x 4” D

• Basket Measures - 13” W x 7.5” H x 3” D with 335 cubic inches of space

DELLPC: OptiPlex Micro (7010) 13th Gen Intel Core i7-13700T (8+8 Cores/30MB/24T/1.4GHz to 4.8GHz/35W) 16GB (2x8GB) DDR4 Non-ECC Memory M.2 2280 512GB PCIe NVMe Class 40 Solid State Drive Windows 11 Pro Intel AX211 Wi-Fi 6E 2x2 and Bluetooth 5.3 with External Antenna, HDMI Port 3 Years ProSupport Flex: Next Business Day Onsite, Keep Your Hard Drive

BARCODE SCANNER:

Enhanced Honeywell-based 1952HHD Cordless BCMA Firmware Scanner kit: Includes BCMA Firmware, setup card, FIPS 140-2, USB, 3 year Standard Factory warranty with TCG EWP Warranty Protection.

SIGNATUREPAD: ePadlink ePad Electronic Signature Capture Pad USB - 1 Year Manufacturer Warranty

CARDREADER: SCM USB Smart Card Reader - 1 Year Manufacturer Warranty

POWER MANAGER:

Power Manager is a powerful web based tool for remote monitoring and management of cart power systems on your entire fleet of Medical carts. The application runs as a web service allowing easy access by an administrator anywhere on your network via a web browser.

POWER DISPLAY: Power Display is a web based tool that runs on the local computing device on each cart providing direct access to power supply data as well as communication with Power Manager. Power Display also provides a small on-screen battery fuel gauge that displays real time battery capacity and charging state.

MED MANAGER: Med Manager is a powerful web based tool for remote management of cart settings and med drawer access permissions on your entire fleet of Medical carts. The application runs as a web service allowing easy access by an administrator anywhere on your network via a web browser.

MED DISPLAY: Med Display is a Windows application that runs on the local computing device on each cart providing direct access to local med drawer cabinets, cart settings, audit records, and drawer calibration. The Med Display background service, which is transparent to local users, handles communication with Med Manager and periodically “calls home” to report any new audit data and retrieve any pending cart updates.

Minimum Technical Specifications for seven (7) of the medication carts:

Howard Medical HI-Care Lite Cart Base of three (7) of the medication carts:

Part Number 1330872

BASE203

BASE of (7) Medication Carts:

• Central control panel for power system, battery fuel gauge with visual and audible alerts, worksurface height adjustment, and lights.

• PowerMax 150 with 35 ah class Lithium Iron Phosphate power system

- Rechargeable, high-efficiency power system; for powering devices up to 150W (150VA); 20A charger; 120VAC true sine output; features:

- High output efficiency (85%)

- Reusable air filter minimizes dust ingestion, improves reliability

- Long battery life; high cycle life

- Fast charging (100% recharge in about 2.2 hrs)

- Durable- recovery from prolonged discharge

- Safe- excellent stability

- Lower cost of ownership

- Lightweight 10.4 lb Battery

• Motorized work surface height adjustment: 32.5” sitting to 47.6” standing

• LCD VESA monitor mount with fixed height arm

• Large work surface area (17”W x 14.3”D) with translucent protective cover -

• Large, fan cooled, Key Locking PC compartment (dimensions: 17.1'W x 12.5'D x 3.2'H)

• (4) 5' premium casters with 2 locking casters on front

• Electronic Steer Assist Technology, push button on console activates rear casters tracking system for effortless steering

• Ergonomic adjustable push handles on front of cart and wrap around handle on sides and rear

• Slide-out keyboard tray with positive and negative tilt feature and integral wrist rest.

- Max keyboard dimensions (18.2' W x 7.5' D x 1.6' H)

• Mouse surface and mouse pouch on left or right side of keyboard

• LED keyboard light with multiple brightness levels.

• LED Work Surface light with adjustable brightness and selectable light color. White or red hue

• LED Med Drawer Light with manual on/off illuminates area below the keyboard tray

• Integral AC power distribution with 6 AC receptacles for powering customer equipment

• Universal accessory mounting locations on rear of cart and on monitor mount

• Cable management area with easy access panels to manage and house excess cables

• 6-ft single section coiled AC power cord with hospital-grade wall plug and integral hook for hanging on cart handle

• Cart overall size 21.4'W x 23.3'D, Base foot print 19” W x 20” D

• Footrests on front legs to help reduce fatigue

• Anti-microbial agents in touch surfaces to help reduce the spread of certain types of bacteria

• Tool-less, snap on, battery cover

• Standard gray/white color scheme

• Cart and cart accessories ship fully assembled in one box for convenience

• Includes select software from our Mobile Care suite

• 3 Year Standard Warranty

• 3 Years on Mechanical Components

• 3 Years on Electrical Components

• 3 Years on Lithium Battery Defect

• 3 Years on Lithium Battery Performance

KLS017: Two-Tier Key Locking Storage Cabinet with (2) Single-Tier General Storage Drawers -

• (2) Single-Tier Metal GS Drawers filling rows 1 & 2

- Drawers Measure 12” W x 2.25” H x 11”D each

- Drawers operate on Releasable Ball Bearing Slides

- Interlocking dividers included with each drawer

MONITOR014: Monitor with Privacy Filter (Matte), 24', White - Monitor, full 24” diagonal viewable size, white housing, 1920x1080 resolution - 3 Year Warranty -Widescreen

-DP 1.2 port provided for both input and output connections on each monitor capable of Display Port daisy chain configuration. A DP-DP monitor cable must be included with each monitor.

DVI-D Input HDMI Input EPA Energy Star rated/registered Integrated Speakers

BARCODE090: Barcode Scanner Mount Kit for Universal Wireless or Tethered Scanners – Scanner mounting adapters that may be configured to support multiple types and models of handheld barcode scanners. Attaches to VESA pattern behind the monitor and places scanners just behind the right edge of the monitor, but within the cart footprint for protection. Universal Wireless mount supports the following brands and models:

• Honeywell 1902

• Motorola DS6878HC-FIPS (not non-FIPS)

• Code 2700 (may limit LCD swivel range)

• Datalogic GBT4100 & GBT4400

• Intermec SG20

• Zebra DS8178-HC (with upright standard base/Presentation Cradle) Universal Tethered Scanner mount supports most handheld barcode scanners having a gun-style form factor.

POCACC033: Mount for PIV (Personal Identification Verification) model Sun Micro SCR3310V2 Smart Card Reader -Included brackets allow mounting of card reader to cart rear UAM mounting location which places card reader slightly above the work surface next to the LCD arm (right of left side) or the LCD arm to VESA plate placing the card reader to the right edge of the monitor.

- may be installed with wireless or tethered scanner mount

WIRELESS023: Antenna mounting bracket for DELL Optiplex 7060 & 7070 models external puck aerial antenna extension. Bracket mounts to top two holes of cart LCD VESA, placing antenna behind monitor at top central location for best reception and free from interfering with monitor arm or behind the monitor mounted accessories or devices.

POCACC029: Cup Dispensers -

• Includes 1-each: small, medium, large type I & type II cup dispensers, to accommodate full range of large size cups

• Load cups through top hinged lid

• Dispenses cups from the bottom

• Included mounting bracket Installs on standard 100mm VESA pattern behind the monitor and places cups to the left of the monitor arm.

• Does not include cups

• Large size cupholders cannot be used in pairs, some combinations may require limiting or locking out monitor swivel feature.

KBD041: Keyboard, Full Size, White, USB, Washable, Anti-Microbial – Keyboard installed on Cart, White, antimicrobial, washable, 104 key, USB connection, 17.5” x 6” x 1”.

MOUSE013: Mouse, washable, white – Mouse, Optical, waterproof, antimicrobial, white, 3-button with scroll, USB connected

WKSFC104: Integration Kit, Universal - Includes mounting hardware to allow installation of SFF and AIO PC. Kit Includes:

• 1ea - Monitor Spacer Kit

• 4ea - Adhesive Backed Rubber feet

• 1ea - USB 2.0 Extension M/F Cable

• 10" - 3M Dual Lock Adhesive Back

• 6ea - 4" black cable ties - 8" white cable ties - 8" black in-line cable ties

• Labels Sheet and Integration Kit Guide

PCOPT019: 7 Port USB Hub Hub is factory installed in PC compartment at rear inside wall, below the LCD arm, and provides ample number of USB device expansion ports

ARMACR004: Sharps Cradle, 2.2qt, Lockable, Rear of Monitor Arm -

• Fits Kendall 2.2qt containers such as 1522

• Keyed locking

POCACC036: Mount for electronic signature pad - Included brackets allow mounting of signature pad to cart rear UAM mounting location which places signature pad on a 6” x 6” metal platform slightly above the work surface next to the LCD arm (right of left side)

- includes 4” x 4” velcro pad

UNIVACC021: Rear Handle w/ Basket -

• Rear Handle Measures - 14” W x 4” D

• Basket Measures - 13” W x 7.5” H x 3” D with 335 cubic inches of space

DELLPC: OptiPlex Micro (7010) 13th Gen Intel Core i7-13700T (8+8 Cores/30MB/24T/1.4GHz to 4.8GHz/35W) 16GB (2x8GB) DDR4 Non-ECC Memory M.2 2280 512GB PCIe NVMe Class 40 Solid State Drive Windows 11 Pro Intel AX211 Wi-Fi 6E 2x2 and Bluetooth 5.3 with External Antenna HDMI Port 3 Years ProSupport Flex: Next Business Day Onsite, Keep Your Hard Drive

BARCODE SCANNER:

Enhanced Honeywell-based 1952HHD Cordless BCMA Firmware Scanner kit: Includes BCMA Firmware, setup card, FIPS 140-2, USB, 3 year Standard Factory warranty with TCG EWP Warranty Protection.

SIGNATUREPAD: ePadlink ePad Electronic Signature Capture Pad USB - 1 Year Manufacturer Warranty

CARDREADER: SCM USB Smart Card Reader - 1 Year Manufacturer Warranty

POWER MANAGER:

Power Manager is a powerful web based tool for remote monitoring and management of cart power systems on your entire fleet of Medical carts. The application runs as a web service allowing easy access by an administrator anywhere on your network via a web browser.

POWER DISPLAY: Power Display is a web based tool that runs on the local computing device on each cart providing direct access to power supply data as well as communication with Power Manager. Power Display also provides a small on-screen battery fuel gauge that displays real time battery capacity and charging state.

MED MANAGER: Med Manager is a powerful web based tool for remote management of cart settings and med drawer access permissions on your entire fleet of Medical carts. The application runs as a web service allowing easy access by an administrator anywhere on your network via a web browser.

MED DISPLAY: Med Display is a Windows application that runs on the local computing device on each cart providing direct access to local med drawer cabinets, cart settings, audit records, and drawer calibration. The Med Display background service, which is transparent to local users, handles communication with Med Manager and periodically “calls home” to report any new audit data and retrieve any pending cart updates.

Onsite Setup and Integration:

Authorized technician will complete the on-site setup and integration of 10 Medical carts. The estimated time for this project will be up to 8 working hours, Tuesday-Thursday, 8AM-5PM. The date and time of the visit will be coordinated between the customer and Howard Med after the carts have been shipped and computing devices have been imaged.

· Work surface height shall be adjustable

· Highest worksurface shall be no less than 41 inches

· Lowest worksurface height shall be no greater than 38 inches

· Work surface shall be no less than 234 square inches

· Cart (with all factory installed accessories that increase footprint of cart) shall fit through 45 inch doorway (site fills in with smallest doorway width)

· Computer and keyboard space shall be independent from and not encumber workspace

· Cart shall be designed such that minor liquid spills (up to 150 ml) on the workspace shall be contained within the workspace (e.g. spilled liquids will not leak onto electronic equipment)

· Cart shall have at least 4 wheels each at least 4 inches in diameter (5 inches preferred)

· At least two casters shall have locking mechanisms.

· Empty cart with power supply shall weigh no more than 147 pounds

· Cart shall have handles for steering

· Integrated wireless antenna (if equipped) shall be mounted in a manner that it cannot be used as a handle

· Push/pull force of empty cart on hard surface shall not exceed 5 lbs

· Push/pull force of empty cart on carpeted surface shall not exceed 11 lbs

· Cart must withstand cleaning according to CDC guidelines for at least "low-level disinfectants for noncritical patient care devices"

· If cart has storage drawers, drawers shall be lockable

· Patient drawers shall be lockable

· If cart uses electronic locking mechanism, electronic lock timeout shall be adjustable

· If cart has controlled substance storage, controlled substance storage shall have additional secondary locking mechanism

· Cart shall have apparatus to physically secure computer

· If cart has electronic locking mechanism and a controlled substance drawer, electronic lock timeout for the controlled substance drawer shall be independently adjustable

· If applicable, electronic keypad lifespan shall exceed 1,000,000 keystrokes

· If applicable, electronic locking mechanism shall exceed 90,000 lock/unlock cycles

· A metal lock with key shall be provided for each cart that can override the electronic lock(s) in the case of power failure or other cart malfunction

· Computer Components

· Computer shall not be proprietary to the cart manufacturer

· Cart shall have apparatus for housing computer

· Apparatus for housing computer shall not require tools to access

· Apparatus for housing computer shall include adequate ventilation for proper cooling of computer

· If cart uses external monitor, it shall have a VESA (Video Electronics Standards Association) compliant mount

· If cart uses external monitor, it shall be no less than 22 inches

· Height of computer monitor shall be adjustable independently from work surface

· If adjustable, computer monitor height shall be adjustable without tools

· If computer monitor height is not adjustable, computer monitor shall be able to tilt up and down

· Computer monitor shall be able to rotate from side to side

· Cart shall have a keyboard tray that fits standard sized alphanumeric (Windows 104-key) keyboard with numeric keypad (see Food for Thought tab item 3)

· Keyboard tray shall pull out far enough to expose all keys

· Cart shall have power supply sufficient to power computer and all factory installed accessories

· All factory installed accessories requiring power must be compatible with power supply and connections

· Cart must have at least 2 AC power outlets to power additional AC accessories

· Cart with power supply shall be compliant with applicable portions of United Laboratories (UL) standard 60601-1

· Battery run time shall not be less than 7 hours on a full charge with a maximum of 12.

· Battery charge time shall not exceed 2 hours with a max of 4 hours

· Cart shall have a charging status indicator visible to the user (e.g. independent from indicator available through computer or cart management software) which is visible to the user without need for bending or stooping

· Battery shall not develop charge memory

· Battery shall have deep-discharge protection

· Cart shall have an independent battery power level gauge (e.g. independent from gauge available through computer or cart management software) which is visible to the user without need for bending or stooping

· Battery does not require tools to access

· Power cord is accessible without bending or stooping

· Power cord shall have "quick release" or "breakaway" feature to prevent cord damage if cart is moved too far from receptacle while plugged in

· Power cord shall be no less than 6 feet (requirement is mandatory, sites must indicate desired length, minimum of 6 feet)

· Battery lifespan shall exceed 5,000 charge/discharge cycles

· Cable Management/Protection

· Factory installed cabling shall be concealed from users (except around articulating parts where concealing them would create unnecessary friction points)

· Cart shall contain cable management system accessible to customer allowing customer to conceal aftermarket installed cabling

· Cable management system shall not require special tools to access

· Warranty coverage shall be a minimum of 2 years with a maximum of 8 years, to include on-site repairs

· Warranty coverage shall include product replacement during repairs

· Vendor shall provide notification to purchasers of manufacturer identified problems

· Vendor shall define durable and consumable items in writing within the warranty schedule

3. Deliverables

Includes 1-each small, medium, large type I, and large type II

Type

Kit includes:

1ea Monitor Spacer Kit 4ea Adhesive Backed Rubber feet 1ea USB 2.0 Extension M/F Cable 10” 3M Dual Lock Adhesive Back 6ea – 4” black cable ties 8” white cable ties 8” black in-line cable ties Labels Sheet and Integration Kit Guide

Basket – 13” W x 7.5” H x 3” D with 335 cubic inches of space

EA

EA

BCMA Firmware Setup card

FIPS 140-2

USB

3 year Standard Factory warranty

1 Year Manufacturer Warranty

1 Year Manufacturer Warranty

(2) Single-Tier Metal GS Drawers filling rows 1 & 2

EA

EA

Delivery, Onsite Setup, and Integration Setup and integration of 10 Medical carts Tuesday-Thursday, 8am-5pm Coordinated with customer

4. Required Interfaces:

None

5. Must provide 3 Years ProSupport Flex and 3 year standard factory warranty

6. Delivery and Installation Schedule

· 30-45 days following receipt of order.

· Deliver to Marion VAMC warehouse.

· Facility BioMed will uncrate and start the setup of the carts.

· OI&T will install VA standard installation and programming “Gold Image”.

· Vendor will complete the on-site setup and integration of the carts. Facility is currently at a STOP for implementing BCMA in additional clinic areas until equipment is received.

United States Department of Veterans Affairs Marion VA Medical Center 2401 West Main Street Marion, IL 62959-1188

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY language FOR Inclusion into CONTRACTS

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

ACCESS to VA INFORMATION AND VA INFORMATION SYSTEMS

1. A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

VA INFORMATION CUSTODIAL Language

1. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

If VA determines that the contractor has violated any of the information confidentiality, privacy, security, and other provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

SECURITY INCIDENT INVESTIGATION

1. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH

1. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

1. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

1. Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $__37.50__ per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

TRAINING

1. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

1. Successfully complete the appropriate VA privacy training and annually complete required privacy training (See below training); and

1. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access

The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

7. ADDITIONAL Requirements

a. The COR is responsible for coordinating with the Police prior to contractor arrival to identify the names of contractor personnel so that Police can ensure sufficient number of contractor badges are available for issuance prior to beginning work. COR is also responsible for signing out and signing in temporary contractor badges.

b. The COR is also responsible for maintaining copies of signed Privacy training for all contractors according to RCS 10-1.

c. Any work performed outside of official VA business hours after hours will require escorts.

d. Escort duties for un-cleared contractors are strictly limited to government officials, specifically VA employees. At no time are contractors allowed to escort other contractors.

VA PRIVACY TRAINING FOR PERSONNEL WITHOUT ACCESS TO VA COMPUTER SYSTEMS OR VA SENSITIVE INFORMATION )The Department of Veterans Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained annually on privacy requirements. “Privacy” represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal.

This document satisfies the “basic” privacy training requirement for a contractor, volunteer, or other personnel only if the individual does not use VA sensitive information or protected health information (PHI) in any form such as electronic or paper or have access to any VA computer system such as VA Time and Attendance System (VATAS), Computerized Patient Record System (CPRS), Joint Legacy Viewer (JLV), Veterans Health Information Exchange (VHIE), Compensation and Pension Record Interchange (CAPRI).

You will find this training outlines your role and responsibility for protecting VA sensitive information (medical, financial, or educational) that you may incidentally or accidentally see or overhear.

If you have direct access to VA sensitive information or access to a VA computer system where there is protected health information such as VaTAS, CPRS, JLV, VHIE or CAPRI you must take Privacy and HIPAA Focused Training (TMS 10203).

VA Privacy and Information Security Awareness and Rules of Behavior (TMS 10176) is always required to use or gain access to a VA computer system or VA sensitive information, whether or not protected health information is included. Both trainings are located within the VA Talent Management System (TMS): https://www.tms.va.gov

What is VA Sensitive Information/Data?

All Department information and/or data on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information. The term includes not only information that identifies an individual but also other information whose improper use or disclosure could adversely affect the ability of an agency to accomplish its mission, proprietary information, and records about individuals requiring protection under applicable confidentiality provisions.

What is Protected Health Information?

The HIPAA Privacy Rule defines protected health information as Individually Identifiable Health Information transmitted or maintained in any form or medium by a covered entity, such as VHA.

What is an “Incidental” Disclosure?

An incidental disclosure is one where an individual’s information may be disclosed incidentally even though appropriate safeguards are in place. Due to the nature of VA communications and practices, as well as the various environments in which Veterans receive healthcare or other services from VA, the potential exists for a Veteran’s protected health information or VA sensitive information to be disclosed incidentally.

For example:

· You overhear a healthcare provider’s conversation with another provider or patient even when the conversation is taking place appropriately.

· You may see limited Veteran information on sign-in sheets or white boards within a treating area of the facility.

· You may hear a Veteran’s name being called out for an appointment or when the Veteran is being transported/escorted to and from an appointment

Safeguards You Must Follow To Secure VA Sensitive Information:

· Secure any VA sensitive information found in unsecured public areas (parking lot, trash can, or vacated area) until information can be given to your supervisor or Privacy Officer. You must report such incidents to your Privacy Officer timely.

· Don’t take VA sensitive information off facilities grounds without VA permission unless the VA information is general public information, i.e., brochures/pamphlets.

· Don’t take pictures using a personal camera without the permission from the Medical Center Director.

· Any protected health information overheard or seen in VA should not be discussed or shared with anyone who does not have a need to know the information in the performance of their official job duties, this includes spouses, employers or colleagues.

· Do not share VA access cards, keys, or codes to enter the facility.

· Immediately report lost or stolen Personal Identity Verification (PIV) or Veteran Health Identification Cards (VHIC), VA keys or keypad lock codes to your supervisor or VA police.

· Do not use a VA computer using another VA employee’s access and password.

· Do not ask another VA employee to access your own protected health information. You must request this information in writing from the Release of Information section at your facility

What are the Six Privacy Laws and Statutes Governing VA?

1. Freedom of Information Act (FOIA) compels…