36C25524Q0505 Sources sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Prep and Pack Stations for the Wichita VA Medical Cente

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

66048

36C25524Q0505

8/1/2024 2PM CENTRAL TIME, CHICAGO, USA

60 DAYS AFTER THE RESPONSE DATE

N

339112

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

Contract Specialist

Jon Lutmer

Jonathan.lutmer@va.gov

913-946-1144

PLACE OF PERFORMANCE

ADDRESS Wichita VA Medical Centers

KS

POSTAL CODE

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Jonathan.lutmer@va.gov

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation.

All information received in response to this RFI that is marked as proprietary will be handled accordingly.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your UEI number.

Responses to this notice shall be submitted via email to Jon Lutmer at Jonathan.lutmer@va.gov.

Sources Sought Notice Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following, STATEMENT OF WORK (SOW)

FOR

Prep and Pack Stations

VETERANS HEALTH ADMINISTRATION

14 June 2024

*ALL ITEMS HEREIN THAT MENTION BRAND NAME PRODUCTS MAY BE SUBSTITUTED

FOR A LIKE OR SIMILAR ITEM*

1. INTRODUCTION

This solicitation is to provide the Robert J. Dole VAMC with ( 6 ) prep and pack stations and 1 wrapping workstation for use in the Sterile Processing Services for preparing instrumentation for surgical procedures.

2. SCOPE OF WORK

The contractor shall provide all personnel, equipment, tools, materials, supervision, hardware, installation, trainings, and any necessary educational materials needed for the successful utilization of the workstations by Robert J. Dole VAMC staff.

3. INSTALLATION & CLEAN UP

Contractor representatives must check in with either the contracting officer’s representative (COR), Supervisor, Assistant Chief, or Nurse manager. when they arrive on-site and check out upon completion of work each day.

Contractor on-site visits shall be coordinated with the COR (or designee) before being scheduled or conducted.

Contractor staff shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants.

Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace

5 | P a g e any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

4. TECHNICAL REQUIREMENTS

A. Salient Features:

Stainless Steel

Electro-mechanical height-adjustability

Table pegboard, standard pegs throughout

Integrated footrest

PC tower shelf mounted to underside.

Tabletop Ruler is etched into the surface of assembly and packing tables.

Pull out shelf stores work area underneath prep and pack tables.

Table Light Hood

Lighted Shelves

LED light bar

LED Magnifier Task Light

On/Off switch, and dimmable lighting

Wall bracket for mounting accessories

The Ergotron® Wall Mounted Keyboard and Monitor Arm

The Ergotron® VESA Scanner Shelf

Wall mounted rail for plastic shelf bins

Plastic shelf bins

Prep and Pack Organization Rail lets users hang peel pouch rolls, stickers, and other sterilization materials.

Storage drawer

Two-pronged hook to hang brushes and accessories.

Suspended shelf mounted underneath Ergonomic Workstations

B. Technical Requirements:

60”L x 32”W height-adjustable workstation

Power: 15A, 120V, or 60H required

5. TRAINING

The contractor shall provide an on-site training program for SPS personnel.

Training for SPS personnel must provide SPS staff with the tools and knowledge to fully operate the devices and conduct checks per the manufacturer’s instructions and hospital regulations, as well as answer any questions personnel may have regarding the new equipment.

6 | P a g e

Contractor shall coordinate all training dates with COR (or designee) who will communicate internally with appropriate VA staff.

Contractor shall maintain records of training participants and whether training was completed or not, to be provided to COR upon request.

If applicable, Contractor shall include all travel, registration, and other associated costs to provide this training in their proposal.

Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

6. WARRANTY/MAINTENANCE SERVICE

The warranty shall include all manufacturer recommended Preventive Maintenance procedures for its duration.

The contractor shall provide at minimum a 3-year warranty.

The warranty shall include the following: all parts, all accessories, and all software shall be covered under the manufacturer’s warranty and shall include all parts and labor.

The contractor shall provide documentation of all work completed (corrective maintenance, preventive maintenance, software updates, etc.) within 3 business days of completion to the contracting officer’s representative or designee.

The warranty period shall not begin until after the Dole VAMC COR or designee has accepted the products delivery, installation, and functionality.

The contractor shall provide documentation of all work completed (corrective maintenance, preventive maintenance, etc.) within 3 business days of completion to the contracting officer’s representative or designee.

7. SECURITY REQUIREMENTS

The C&A requirements do not apply, and a Security Accreditation Package is not required.

8. HOURS OF WORK

Normal hours of operation are Monday through Friday, 8:00 a.m. to 4:30 p.m. Central Standard Time, excluding Federal holidays. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

7 | P a g e

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

9. PERIOD OF PERFORMANCE

The contractor shall have system fully installed no later than 90 days after contract award.

Coordination between the contracting officer and the site point-of-contact/contracting officer’s representative will be required after contract award to establish the start date to complete any required site preparations.

10. DELIVERY & LOCATION INFORMATION

Robert J. Dole Medical Facility Building 34 NX Warehouse 5500 East Kellogg Wichita Kansas, 67218