36C25524Q0449.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* ONLINE DRUG INFORMATION SUBSCRIPTION, VISN 15

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25524Q0449

RESPONSE DATE/TIME/ZONE 07-02-2024 10:00am CENTRAL TIME, CHICAGO, USA

ARCHIVE 45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7A21

NAICS CODE* 334610

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Denise Maynard denise.maynard@va.gov

PLACE OF PERFORMANCE

VISN 15

DESCRIPTION

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does no obligate the Government to award a contract. Requests for a solicitation will not receive a response.

Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses.

Responses to this notice shall include:

1. Company Name

2. Address

3. Point of Contact

4. Phone, Fax, and Email

5. UIE number

6. Must provide a capability statement that addresses the organizations qualifications and ability to perform the work in the Statement of Requirements.

See Attached:

1. Statement of Work

Please respond if you can provide.

All responses due by 10:00 am CST, Tuesday, July 2, 2024

Denise Maynard Contract Specialist denise.maynard@va.gov Network Contracting Office 15

See attached document: Statement of Work

STATEMENT OF WORK

ONLINE LIBRARY SUBSCRIPTION FOR DRUG INFORMATION

DATABASE

1. REQUIREMENT:

The VA Heartland Health Care Network (VISN 15) VAMC facilities listed below requires online web access to a cross-searchable medication, toxicology, patient education and disease state information database. The online platform must allow quick searches across all resources simultaneously in one search statement. Access is 24/7 for VISN 15 staff and reduces the need for multiple individual copies of expensive resources. Solutions must include multi-input drug interaction and IV compatibility queries and report results.

2. BACKGROUND:

Databases provide drug information, dosing and therapeutic tools and drug identification relevant to VA Heartland Health Care Network staff.

3. PERIOD OF PERFORMANCE:

This procurement is for a Base Year with the possibility of Four (4) One (1) Year Options.

Base Year OCTOBER 1, 2024 through SEPTEMBER 30, 2025

Option Year 1 OCTOBER 1, 2025 through SEPTEMBER 30, 2026

Option Year 2 OCTOBER 1, 2026 through SEPTEMBER 30, 2027

Option Year 3 OCTOBER 1, 2027 through SEPTEMBER 30, 2028

Option Year 4 OCTOBER 1, 2028 through SEPTEMBER 30, 2029

4. PLACE OF PERFORMANCE:

Facility Name Address

VISN 15 589 Kansas City, MO 4801 E. Linwood BLVD Kansas City, MO 64128

VISN 15 589A4 Columbia, MO 800 Hospital Drive Columbia, MO 65201

VISN 15 589A5 Topeka, KS 2200 SW Gage BLVD Topeka, KS 66622

VISN 15 589A6 Leavenworth, KS 4101 4th Street Traffic way Leavenworth, KS 66048

VISN 15 589A7 Wichita, KS 5500 E. Kellogg Drive Wichita, KS 67218

VISN 15 657 St. Louis, MO J. Cochran 915 N. Grand BLVD St. Louis, MO 63106

VISN 15 657A0 St. Louis, MO J. Barracks 1 Jefferson Barracks Dr. St. Louis, MO 63125

VISN 15 657A4 Poplar Bluff, MO 1500 N. Westwood BLVD Poplar Bluff, MO 63901

VISN 15 657A5 Marion, IL 2401 West main Street Marion, IL 62948

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement and written notification will be provided to the Contractor after award.

• Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.

The VA Heartland Health Care Network requires online access to a product that shall provide, via one interface and one search platform access to the comprehensive databases regarding the following:

a. Alternative and Herbal Medication

b. Comprehensive Medication Monographs

c. Patient Education Material (disease and drug)

d. IV Compatibility Charts/Tables/Query tools

e. IV administration f. Toxicology/Poison Control

f. Pharmaceutical Product Identification

g. Drug Interaction Query tools and Reports

h. Pregnancy/Lactation

i. Do Not Crush Medications

j. Drug Identification

k. Online tutorial for end users on navigating tool features

l. Agnostic integration with any EMR (link to source from EMR)

Databases provide drug information, dosing and therapeutic tools and drug identification relevant to VA Heartland Health Care Network staff.

a. medication dosage calculators, tablet/capsule identification

b. administration, monitoring, compatibility, and admixing instructions for parenteral medications, extemporaneous compounding instructions for appropriate drug products

c. patient management and treatment protocols (including drugs, plants, household products)

d. an international directory providing formulas, synonyms and therapeutic courses of drugs and drug derivatives

e. comprehensive drug monographs, drug consults, and references

f. includes information by drug of FDA labeled and off-label indications

g. online, comprehensive reference offering specialty focused clinical resources including multi-drug interaction checker and evidence-based references with direct link

h. online drug information source will provide hyperlinks to abstracts, tertiary electronic sources and/or full text articles for listed references when available with compatible systems

i. Robust reporting features to include:

(1) Adverse Drug Reactions

(a) Ability to enter multiple drugs and produce report indexed by adverse drug reaction and associated drugs.

(b)Preferred ability to enter an entire list of medications (unlimited medications) that a patient is taking and produce report indexed by adverse drug reaction and list of potential drugs selected that may be associated with the reaction (c)Prefer ability to sort report in alphabetical order by adverse reactions or sort by frequency of adverse reaction

(2) IV compatibility - Ability to enter multiple drugs and produce report of compatibility between all entered drugs

(3) Drug Interactions - Ability to enter multiple drugs and produce report of potential interactions between all entered drugs

j. Robust searching features to include:

• Drug – search by drug generic or brand name, NDC

• Indication – return drugs used for the indication entered; preferably indicates which indications are FDA labeled and off-label.

k. Provide a Mobile Application compliant with VA IT law, rules, and standards for users to the drug information database to allow for seamless access to the source for employees working from alternate locations and logged in to the VA environment through CAG or VPN remotely. It is preferred that a separate login/password not be required to access the source for remote users.

l. The contractor shall also provide License Rights for 24/7 desktop web access for the Health Care Systems of the VISN 15 VA Heartland Health Care Network.

m. Customer service shall be available to troubleshoot website/connectivity issues via phone, email, etc.

n. VA Heartland Health Care Network staff need access to all of the resources and must be able to search selected resources with one query and one interface.

o. Customers require a single access interface to search across multiple resources.

This type of simultaneous searching reduces the need for multiple searches and saves the agency researcher’s research time and the cost of purchasing multiple print subscriptions through various contractors.

Facility Name (# of Operating Beds) Address

VISN 15 589 Kansas City, MO (130) 4801 E. Linwood BLVD Kansas City, MO 64128

VISN 15 589A4 Columbia, MO (77) 800 Hospital Drive Columbia, MO 65201

VISN 15 589A5 Topeka, KS (174) 2200 SW Gage BLVD Topeka, KS 66622

VISN 15 589A6 Leavenworth, KS (45) 4101 4th Street Traffic way Leavenworth, KS 66048

VISN 15 589A7 Wichita, KS (80) 5500 E. Kellogg Drive Wichita, KS 67218

VISN 15 657 St. Louis, MO J. Cochran (315) 915 N. Grand BLVD St. Louis, MO 63106

VISN 15 657A0 St. Louis, MO J. Barracks (112) 1 Jefferson Barracks Dr. St. Louis, MO 63125

VISN 15 657A4 Poplar Bluff, MO (13) 1500 N. Westwood BLVD Poplar Bluff, MO 63901

VISN 15 657A5 Marion, IL (63) 2401 West main Street Marion, IL 62948

6. Description of Work

The VA Heartland Health Care Network prefers to search across one platform rather than multiple platforms. This method provides a more efficient, time and cost savings manner for staff by saving of overall search time necessary for finding necessary information and performing the research work necessary to meet the mission of the VA Heartland Health Care Network.

The contractor is expected to troubleshoot access as needed.

7. Deliverables:

a. Static URL, password information (if necessary), product training, technical support numbers, account number, promotional materials, monthly usage statistics.

b. The contractor shall provide usage statistics on a monthly basis. The format of the usage statistics is provided either via email or contractor provided login and should include session count, search count and total document retrievals per title.

c. Contractor shall provide online tutorials. Contractor shall also provide virtual and/or on-site training, briefings and updates to Health Care Systems in the VA Heartland Healthcare Network.

d. If a plug-in, additional software or recommended software is required for optimal use, please include specific requirements. Contractor will address any questions or problems encountered when using this product with supported software or hardware.

e. The Vendor(s) will provide the Program Managers with access to any software or subscriptions to perform administrative Quality and Assurance tasks.

f. Emergency Call In Requirement

(1) The Contractor shall provide a telephonic method for the facility to call in emergency work orders for the system during any failures.

(2) Upon notification of failures the Contractor shall have a qualified technician at the facility within two (2) hours to conduct necessary repairs.

Security Information- The Authorization requirements do not apply, and that a Security Accreditation Package is not required. The services outlined in the statement of work do not involve or include sensitive information.

6. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

Invoice Number and Date Contractor’s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

e. Payment will be completed by invoicing from each facility by assigned PO# on awarded DO for base year and every exercised option year.

7. TERMINATION FOR CONVENIENCE:

In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

http://www.tungsten-network.com/us/en/ mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov http://www.fsc.va.gov/EINVOICE.ASP

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: