36C25524Q0401 0002 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

None

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524Q0401

X x X

July 15, 2024 @ 16:30 CST

X 1 (ONE)

The purpose of this modification is to extend the offeror's due date to allow customers more time to enter in thier offer based on the questions that were submitted and provide answers to questions received.

The solicitation has been extended to July 15, 2024, at 16:30 CST. This date and time is subject to change.

Leslie Ross Contracting Officer

HVAC Filters

ADDENDA #1 July 9, 2024

RFQ 36C25524Q0401

HVAC Filters for the Wichita VAMC

QUESTIONS AND ANSWERS

1. Question #1: D.1 (3) Scope of Work. What are the parameters for JIT? How many days from order to delivery on regular shipments?

Answer #1: A maximum 4 week turnaround time (order to delivery)

2. Question #2: E.8 Evaluation. What are the factors to be used to evaluate offers?

Answer #2: LPTA. I have updated the Solicitation in SAM.gov. It appears some things were left off when it saved.

3. Question #3: Which list of filters do we price, pages (6-26) of the solicitation or Technical Requirements filter list pages (53-54) of the solicitation?

Answer #3: Please list your pricing in Section B.2, the SOW is only estimated quantities, along with the price/cost schedule.

4. Question #4: What is the desired filter distribution frequency; monthly, quarterly or annually?

Answer #4: Desired distribution would be quarterly, but unexpected needs will arise that may require more frequent distributions outside of the quarterly window. We estimate 4-8 distributions annually.

5. Question #5: What is the requirement for the Mini-Pleated, single header filters (plastic or metal frame construction)?

Answer #5: Plastic or metal frame are fine, depth of filter should not exceed 6” with a 4” preference

6. Question #6: What is the requirement for the Mini-Pleated, non-header filters (plastic, metal or carboard frame construction)?

Answer #6: cardboard is preferred

7. Question #7: Solicitation submission, we assume we are to complete the 83-page document and fill-out the information where it applies to our organization and sign and date Standard Form 1449, is that the intent?

Answer #7: Yes.

8. Question #8: Sales Tax Exemption, we assume the VA is Sales Tax exempt therefore, if awarded, will you be providing us with a copy of the certificate?

Answer #8: Yes, upon request

9. Question #9: Will you except annual cost escalators within the contract period?

Answer #9: This is a firm fixed price BPA

10. Question #10: Will you except a scanned copy of the solicitation or is it uploaded into

SAM.GOV?

Answer #10: A scanned copy is acceptable.

11. Question #11: On the 4” MERV 14, No Header, Mini-Pleated filters, is plastic or beverage board (cardboard) frames required?

Answer #11: Plastic or Beverage board are both fine for this applicaiton

12. Question #12: On the 12x24x12 MERV 15, QTY 10 ea. (Item Number: 0023), will the government accept MERV 14 synthetic rigid box filter as a substitute?

Answer #12: No.

13. Question #13: Are quantities currently listed accurate (fixed) for all 5 years?

Answer #13: The quantities are estimated, the price will be fixed. This will be a BPA.

14. Question #14: If quantiles are not fixed for all fives how should freight be factored in bd costs?

Answer #14: See #13.

15. Question #15: Will the Va accept pricing submitted on an Excel Spread Sheet or is pricing required to be listed on Scope of Work document?

Answer #15: I would prefer to have the Price Schedule filled out; however, I will accept a spreadsheet along with the price schedule.