36C25524Q0336_1.pdf

This announcement is a SOURCES SOUGHT NOTICE, 36C25524Q0336_1. This sources-sought notice is for preliminary planning purposes; therefore, no proposals are being requested or accepted at this time. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO

CONTRACTS SHALL BE AWARDED FROM THIS NOTICE. The Topeka VA Medical Center is seeking to find potential sources that can provide Gym Access that meets the listed requirements per the Statement of Work. The contract awarded is anticipated to be a firm, fixed price. The type of solicitation that will be issued, depends upon the responses to this notice.

Issuance of a solicitation will be dependent upon the number of responses, information received, and subsequent market analysis. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requested. The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of various members of the Business Community. After review of the responses to this sources-sought announcement a synopsis and/or solicitation announcement may be published later. The Government must ensure there is adequate competition among the potential pool of responsive contractors. The North American Industrial Classification System

(NAICS) Code applicable to this acquisition is 713940 – Fitness Recreational Sports Centers.

The Small Business Size Standard for this acquisition is $17.5 Mil. The location of the supported

VISN 15 Medical Centers is:

(1). Dept. of Veterans Affairs Colemery-O’Neil VA Medical Center 2200 Gage Blvd.

Topeka, KS 66622

This is not a request for proposal and in no way obligates the Government to award any contract. Please limit your response to this synopsis to less than five pages and please include the following information:

- Your company’s name, addresses, point of contact, phone number, email address & UEI Number.

- Your company’s interest in submitting a proposal on the solicitation when it is issued.

- Your company’s capability to meet the requirements.

- Your company’s Business Size (Large or Small) and Socioeconomic Status (Veteran

Owned, SDVOSB, HUBZONE, 8(a), etc.).

Interested companies are asked to respond to this Sources Sought Notice no later than 12:00 PM (CST) on Monday, April 29, 2024. All interested companies must be registered in SAM (http://www.sam.gov/) to be eligible for award of government contracts. Please email (only) your response to Ariana Englehart at ariana.englehart@va.gov. Please reference the following solicitation number in the subject line of all correspondence submitted: 36C25524Q0336_1.

Note: Only e-mail responses will be accepted.

http://www.sam.gov/ mailto:ariana.englehart@va.gov

Statement of Work

Gerofit Gym Access

1. General Overview:

The Veterans Health Administration, Colmery-O’Neil VA Medical Center, seeks to acquire access to commercial gym space within the community surrounding the Topeka, Kansas Department of Veteran Affairs Medical Center for the facilitation of the Gerofit program, providing exercise and movement classes to the age 65 and over veteran population.

2. Scope of Work:

a) Classes will be held up to (1) hour sessions between 12:45 – 3:45pm on Monday’s, Wednesday’s, and Friday’s.

b) Each session will host up to 25 Veterans with 2 VA Instructors.

c) Classes to include Cardio, Strength training and Track Work

d) The Authorization requirements do not apply, and that a Security Accreditation Package is not required.

e) All space and equipment utilized will be facility owned and maintained.

f) Upholding maintenance standards as set forth by facility.

g) It shall be understood that, throughout performance of the contract, should the contracting facility or associated VAEKHCS points of contact recognize a breach of terms of this agreement, this will be communicated, and the contracting facility will make all reasonable attempts to resolve the problem.

h) No applicable software requirements

i) This Firm Fixed Contract is for (1) Base Year with (4) additional Option Years.

3. Technical Requirements:

A community space/gym to contract with to hold VA instructor led classes funded by VA to consist of the use of the below checklist of required space and equipment:

Facility requirements:

Facility square footage? (2500-3000)

Handicapped parking spaces - 4 minimum

Safe parking access including weather/snow/ice removal

Handicapped accessible/ Automatic doors

Locker room/ Bathroom access

Exercise Space/Equipment:

Cardio Floor

Cardio Equipment

Strength Training Equipment

Chairs

Walking track

Aquatic access - Therapeutic pool (Preferred/Not Required)

All exercise spaces easily monitored by VA staff

Access to other equipment - Mats, Balls, etc.

Closet/ Cabinet/ Office Space to store program items

4. Period of Performance and Schedule

Contract period of performance: Base year plus 4 option years

CLIN 0001 GEROFIT Gym Access Services BASE YEAR (PoP 06/01/2024 – 05/31/2025)

QTY: 12 MO

CLIN 1001 – GEROFIT Gym Access Services Option Year 1 (PoP 06/01/2025 – 05/31/2026)

CLIN 2001 – GEROFIT Gym Access Services Option Year 2 (PoP 06/01/2026 – 05/31/2027)

CLIN 3001a – GEROFIT Gym Access Services Option Year 3 (PoP 06/01/2027 – 05/31/2028)

CLIN 4001a – GEROFIT Gym Access Services Option Year 4 (PoP 06/01/2028 – 05/31/2029)

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.