36C25524Q0297 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524Q0297

07-31-2024

X

THIS AMENDMENT IS TO PROMULGATE THE FOLLOWING CHANGES:

1. Provide Questions/Answers along with requested drawings/pictures.

2. Quote submittal due date is hereby extended to 08/08/2024.

3. All other terms and conditions remain the same.

Veterans Display Cabinets

1. Page 1 in Section 20 it states: “Vendor must be an authorized distributor, submit your

Authorized Distributor Letter from the OEM with your quote.”

On Page 9 it states”10.0 TECHNICAL REQUIREMENTS

a. CUSTOM DISPLAY CABINET

MANUFACTURER: CUSTOM”

Can you clarify what authorized distributor documentation you are looking from the OEM?Omitted

2. On Page 5 it states: Volume 1: (technical)

a. Submit a scaled drawing incorporating the products and services listed below. (.PDF)

b. Submit a furniture schedule tagged to the floor plan.

c. Bill of Materials tagged per CLIN/floorplan department and room, etc. (no pricing)

d. Quantity of man hours for labor/installation

e. Product literature

f. Warranty

g. Self-certifying statement confirming ability to meet project deadlines Can you clarify what scaled drawing you are requesting when a cabinet design drawing was attached to this solicitation? We are requesting a finalized drawing created by the vendor to sign off on. The drawing provided is just a base for design.

Can you clarify or provide the current room layout for this installation? Please see attached.

We would have anticipate the VA or Interior Designer (NCIDQ) would want to determine or provide this.

Can you clarify the BOM you are requesting? (The BOM for each cabinet factored for a Quantity of 6 total?)

Bill of materials would just be the quote for the 6 cabinets.

3. On Page 9 it states: “Display Design: The base designs for each of the displays has been designed by the STLVA and will be provided for bid.”

Can you provide the display design referenced? That would be the CAD plans provided.

4. In B.2 Price/Cost Schedule is states: “POP Begin: 08-02-2024 POP End: 08-01-2025” for each line item.

Can you verify that the Period of Performance for this solicitation is supposed to be 365 Calendar Days? We would need to complete this as soon as possible. The

POP is in place in case items take longer to create and install.

5. On Page 5 it states: “Self-certifying statement confirming ability to meet project deadlines”. On Page 4 it states: “The Contractor shall plan and schedule the installation to be completed within one week”. On Page 6 it states: “The Contractor shall be notified eight weeks prior to VA preferred installation date. Within one week of receiving NTP, the contractor must notify the VA if they cannot meet the installation date”. On Page 8 it states: “The contractor shall correct all punch list items, to the satisfaction of the COTR, within five (5) working days after completing the furniture installation on each area.”

Can you confirm/clarify are these the only project deadlines you are requesting the ability to meet? These are rough project deadlines. I understand if we change them due to product availability and lead times.

6. Will the VA consider a modified design to the cases. We see this as a design/engineer and specify type of project. We provided a base for design. We are open to modifications if the vendor sees a better way to design it. I have attached a photo of an example of what we are looking for.

7. What are the capabilities of the VA loading dock to receive trucks, material handling equipment like pallet jacks, carts, etc.. Loading dock is provided. Other items will need to be provided by installer during delivery.

8. If cases are to be installed on floors above the loading dock are there elevators and what are the size, if stairs send photos. The loading dock and space to install them are located on the same level. Elevators will not be needed. Corridors are 5’W x 8’H

9. Plaque of veteran services to be a static printed graphic or a digital display like a tablet. TA static printed graphic. The graphic will need to be removable and have the capability to attach a digital display in the future.

10. What is a barrier or why do you want a barrier? These would need to have some sort of guard rail or barrier to protect from wheel damage.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

657-24-2-1533-0036

36C25524Q0297 07-23-2024

FITZGERALD,TIM 913-946-1145 08-02-2024

2:00PM CDT

36C255

Department of Veterans Affairs

X 100

238390

$19 Million

N/A

St. Louis VAMC

Veterans Display Cabinets STL VAMC

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

Veterans Display Cabinets at the St. Louis VAMC

In Accordance with the Statement of Requirement

******** See Section B for details ********

This will result in a Firm Fixed Price, FOB Destination

Purchase Order.

This is intended as Small Business Set-Aside.

The NMR “Exception” is applicable.

See CONTINUATION Page

X One(1)

Tim Fitzgerald

Contracting Officer

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.5 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.6 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: NAME: __________________________________

UEI #: ___________________________________

ADDRESS: _______________________________

City/State/Zip:_____________________________

POC: ____________________________________

Phone #: _________________________________

Email: ___________________________________

b. GOVERNMENT: CONTRACTING OFFICER 36C255

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE (NCO) 15

3450 S 4th STREET

LEAVENWORTH, KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

3. INVOICES: Invoices shall be submitted:

[X] Upon Acceptance of Product

[ ] Other

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Annually [ ]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Financial Services Center

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Veterans Display Cabinets

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) is seeking custom display cases for Jefferson Barracks, B23 Elevator Tower in St. Louis, MO that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes manufacturing of custom cabinets, project management, delivery, and installation. The Contracting Officer Representative (COR) is Dylan Robben, dylan.robben@va.gov.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

This project is located at 1 Jefferson Barracks Drive, St. Louis, MO 63125

Stairs will be accessed.

Elevators will be required to transport product.

2.0 PERFORMANCE REQUIREMENTS

The Contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Duty hours will be 7:00am – 4:30pm. The Government recognized US holidays are: New Year’s Day, Martin Luther Kind, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver, and install new furniture from the manufacturer until final acceptance by the contracting officer.

b. Prepare and provide as built furniture drawings in PDF and AutoCAD/Revit.

c. Provide maintenance manuals for all products specified.

The space will be clear of all furniture at the time of installation. Other building tradesmen may be in the area but should not interfere with the installation of the furniture. There may not be space available to allow for staging or storage on the site for the furniture, in which case, delivery coordination and staging must be closely monitored. If the space is available, product can be stored on site.

The Contractor shall plan and schedule the installation to be completed within one week. A week is defined as Monday through Friday with work hours of 7:00 am – 4:30 pm. If the Contractor falls behind schedule, extended work hours must be requested, but the VA will not

STATEMENT OF WORK (SOW)

8 | P a g e be responsible for additional costs of overtime or weekend work. Punchlist corrections from the installation of one group shall not impact the schedule of another installation.

The Contractor shall place products in appropriate locations at the Admin Office per Furniture Plans. The Contractor will coordinate all delivery and installation times with the VA COR.

Contractor shall clean product promptly after installation in accordance with manufacturer’s instructions. Upon completion of installation the contractor will remove boxes, trash, and debris from the area.

3.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by 07/25/2024. All questions submitted for this solicitation must be electronically sent to the following email address: timothy.fitzgerald@va.gov.

Questions received after the stated cut-off date and time may be addressed at the discretion of the Contracting Officer.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

h. Submit a scaled drawing incorporating the products and services listed below. (.PDF)

i. Submit a furniture schedule tagged to the floor plan.

j. Bill of Materials tagged per CLIN/floorplan department and room, etc. (no pricing)

k. Quantity of man hours for labor/installation

l. Product literature

m. Warranty

n. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. Price schedule must be included as consolidated cost for items as a group and not individual cost per item.

b. Price quote with separate linen for labor/installation

c. Bill of Materials with subtotals and tagged per CLIN/floorplan

Submissions can be sent in multiple emails to avoid computer system email size limitation, to the timothy.fitzgerald@va.gov. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

5.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN/floorplan department and room etc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation

(and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy.

9 | P a g e

c. Labor/Services appropriate to the scope of work.

d. Self-certifying statement confirming ability to meet project deadlines.

6.0 PROJECT REQUIREMENTS

Necessary Components: The Contractor shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation even though certain items may not be specifically described in the specifications. Contractor shall include cost of such components, hardware, and parts in the quotation price.

All products as specified or equal.

New and Unused: All goods shall be new, unused, produced from current production components, and shall be delivered ready for use. It is the intent of this solicitation that a complete project shall be accomplished. The bidder shall make allowances for details and specifications that might have been inadvertently omitted from the specifications.

Notice to Proceed: The Contractor shall be notified eight weeks prior to VA preferred installation date. Within one week of receiving NTP, the contractor must notify the VA if they cannot meet the installation date. Contractor will be responsible for all storage costs incurred if the schedule is delayed up to one hundred and twenty (120) calendar days.

Site Verification: Prior to placing the furniture order, the Contractor shall conduct a site verification to ensure that the plan reflects the building, and the products will fit. NO

RELIEF SHALL BE PROVIDED FOR THE CONTRACTOR’S FAILURE TO MAKE THIS

VERIFICATION.

Shipping: All shipping and handling charges shall be paid by the contractor. No products shall be drop shipped to the VA facility.

Delivery: The Contractor shall meet all trucks, receive products, and store them until the scheduled installation date. The Contractor shall notify the VA immediately of damaged or missing product. Responsibility and liability for loss or damage shall remain with the contractor until final inspection and acceptance by the VA. Missing or damaged products must be replaced prior to the start of installation.

Environmental Considerations: All furniture should comply with current federal and agency sustainability requirements. In accordance with Executive Orders 13101 and 13123, preference will be given to products with beneficial environmental characteristics.

Performance of Work on Government Premises: Current rules and regulations applicable to the premises where the work will be performed shall apply to the contractor and its employees while working on station. These regulations include but are not limited to presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations.

Storage Option (required)

Storage: In the event that storage of products is necessary beyond the terms of this contract, please provide cost associated with the storage.

LINEAR SQUARE FOOTAGE COST: $____ (OR PER PALLET COST)

DOUBLE HANDLING COST: $____

STORAGE /WAREHOUSE NAME AND ADDRESS: ________________________

10 | P a g e

(ENSURE THAT ANY ADDITIONAL COSTS ASSOCIATED WITH THE STORAGE

OF PRODUCT (E.G. TRUCK CHARGES) ARE INCLUDED IN THE QUOTE)

7.0 INSTALLATION

Completion of the installation requirement will require the following minimal tasks:

Task order will be evaluated on:

a. Provide on-site management, coordination and technical assistance by a Project Manager working with the COR throughout the installation phases.

b. Meet all incoming delivery vehicles at the building entrance, unload deliveries, and move them to the appropriate areas.

c. Contractor shall provide two copies of each of the following:

1. Product Warranties

2. Installation Instructions

d. The contractor must arrange delivery to the installation site location in accordance with the Installation Schedule.

The Contractor will be responsible for any damage to the building which occurs during delivery, removal, and installation. It is incumbent upon the successful contractor to identify any existing damage to the building by means of a Pre-installation and Delivery Walk-through, and daily submissions of checklists to the designated VA representative on site. Proper measures

(protective runners, pads, etc.) shall be utilized by the contractor to protect the building (walls, floors, etc.)

The contractor shall ensure that all products and installation comply with the General

Specifications in the Schedule for Office Furniture (71-I) and any other GSA Schedule from which products are offered, and with all applicable state, local and federal building codes, local ordinances, and regulations. In addition, if a Teaming Arrangement is entered into for items not covered under Schedule 71-I or any other GSA Schedule, the Prime contractor is responsible to ensure that the same applicable compliances are met.

The contractor shall prepare the space for occupancy and immediate (“Turn-Key”) use.

The contractor shall clean up and dispose of waste material or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws.

The contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the contractor. It is at the contractor’s option to furnish a dumpster on site to contain their debris. This dumpster must be emptied regularly to ensure cleanliness at the site. The contractor shall always keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish.

The material shall be removed daily to eliminate the accumulation of debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the contractor or used under the contractor’s direction. Under no circumstance will eating and drinking be allowed on the installation site.

11 | P a g e

At least one week prior to the beginning of delivery and installation, the contractor’s representative, supervisor, and members of the installation crew shall provide the following information to both the VA Contracting Officer and COR.

a. Installation Company Name, address, telephone number

b. Project Manager’s name

c. Name of each individual installer

The contractor will be responsible for confining its crew and work to the designated project areas. The contractor will also be responsible for ensuring that the installation personnel are identifiable.

The contractor shall correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation on each area.

The contractor shall be responsible for all replacement costs, including communications, shipping, and installation.

The contractor shall correct all punch list items, to the satisfaction of the COTR, within five (5) working days after completing the furniture installation on each area.

Furniture Cleaning: The contractor shall clean and dust surfaces inside and out with a spray cleaner upon completion of installation of each area. Use only approved non-toxic cleaners.

8.0 PROJECT ADMINISTRATION

Main project point of contacts:

CONTRACTING OFFICER: Tim Fitzgerald

Timothy.fitzgerald@va.gov

INTERIOR DESIGNER: Dylan Robben, NCIDQ dylan.robben@va.gov

314-652-4100 x 66016

314-687-5837

9.0 GENERAL PROVISIONS

Orders will be placed by the VA Contracting Officer.

Contractors must ensure all product lines, schedule discounts, and offered discounts are included with the quote.

The contractor shall determine its requirements for union or non-union labor and submit its quote accordingly. The Government does not make this determination. There shall be no relief for contractors not taking this element into consideration in this quote. It is the contractor’s responsibility to provide an adequate work force to ensure that the required schedule is met.

mailto:dylan.robben@va.gov

12 | P a g e

The Certification & Accreditation requirements do not apply, and a Security Accreditation Package is not required.

10.0 TECHNICAL REQUIREMENTS

a. CUSTOM DISPLAY CABINET

MANUFACTURER: CUSTOM

Requirements:

▪ 6 individual displays with the capability to gang together

▪ Guard rail to protect the display

▪ Traditional display to have the capability of being swapped out with digital

▪ Will be used to display VA provided donated veteran items

▪ Glass/acrylic front to protect the times, lockable

▪ LED lighting in case to display items

▪ Finishes

• High Pressure Laminate

• Wood Grain/Solid Color Laminate, Color to be chosen post-award

• Hardware: Color to be chosen post-award

• Anti shatter glass

▪ Display Text: All the sections for each of the displays which display photographs, text and/or both will have the details printed on a hard vinyl which can be removed to be re-printed at any time. The hard vinyl slots will be specifically designed off the STLVA designs to be removable so that they can be re-printed at any time.

▪ Display Design: The base designs for each of the displays has been designed by the STLVA and will be provided for bid. These designs are to be used only for the base of the design for the awardee, and not for construction. Design of the displays will be completed by the awardee and approved by the STLVA Interior Designer for construction.

CLIN 1: Custom Display Cabinet 36”W x 24”D x 96”H Qty: 6

b. INSTALLATION AND PROJECT MANAGEMENT

CLIN 2: Installation and Project Management per SOW

• See MTR: SV4

• Unit: Job

• Qty: 1

11.0 ATTACHMENTS

a. Plan, Elevations, and Measurements

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

DESCRIPTION OF

SUPPLIES/SERVIC

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

13 | P a g e

R ES

6.00 EA ________________

CUSTOM DISPLAY CABINET MANUFACTURER: CUSTOM

Requirements: 6 individual displays with the capability to gang together Guard rail to protect the display Traditional display to have the capability of being swapped out with digital Will be used to display VA provided donated veteran items Glass/acrylic front to protect the times, lockable LED lighting in case to display items Finishes High Pressure Laminate Wood Grain/Solid Color Laminate, Color to be chosen post-award Hardware: Color to be chosen post-award Anti shatter glass Display Text: All the sections for each of the displays which display photographs, text and/or both will have the details printed on a hard vinyl which can be removed to be re-printed at any time. The hard vinyl slots will be specifically designed off the STLVA designs to be removable so that they can be re-printed at any time. Display Design: The base designs for each of the displays has been designed by the STLVA and will be provided for bid. These designs are to be used only for the base of the design for the awardee, and not for construction.

Design of the displays will be completed by the awardee and approved by the STLVA Interior Designer for construction.

CLIN 1: Custom Display Cabinet 36"W x 24"D x 96"H Qty: 6 Contract Period: Base POP Begin: 08-02-2024 POP End: 08-01-2025 PRINCIPAL NAICS CODE: 238390 - Other Building Finishing Contractors PRODUCT/SERVICE CODE: 7125 - Cabinets, Lockers, Bins, and Shelving

1.00 JB ________________

CLIN 2: Installation and Project Management per SOW See MTR: SV4 Unit: Job Qty: 1 Contract Period: Base POP Begin: 08-02-2024 POP End: 08-01-2025 PRINCIPAL NAICS CODE: 238390 - Other Building Finishing Contractors PRODUCT/SERVICE CODE: 7125 - Cabinets, Lockers, Bins, and Shelving

GRAND TOTAL ________________

14 | P a g e

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

6.00

1.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.5 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB

2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided.

This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer.