36C25524Q0205.docx

STATEMENT OF WORK (SOW)

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Tim Fitzgerald timothy.fitzgerald@va.gov 913-946-1145

PLACE OF PERFORMANCE

#1 Jefferson Barracks Dr.

St. Louis, MO 63125

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 337211. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your Unique Entity ID.

Responses to this notice shall be submitted via email to Tim Fitzgerald at timothy.fitzgerald@va.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following, Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Veterans Display Cabinets

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) is seeking custom display cases for Jefferson Barracks, B23 Elevator Tower in St. Louis, MO that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

Expected delivery and installation date for this project is TBD.

This requirement includes manufacturing of custom cabinets, project management, delivery, and installation.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

This project is located at 1 Jefferson Barracks Drive, St. Louis, MO 63125

Stairs will be accessed.

Elevators will be required to transport product.

2.0 PERFORMANCE REQUIREMENTS

The Contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Duty hours will be 7:00am – 4:30pm. The Government recognized US holidays are: New Year’s Day, Martin Luther Kind, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver, and install new furniture from the manufacturer until final acceptance by the contracting officer.

b. Prepare and provide as built furniture drawings in PDF and AutoCAD/Revit.

c. Provide maintenance manuals for all products specified.

The space will be clear of all furniture at the time of installation. Other building tradesmen may be in the area but should not interfere with the installation of the furniture. There may not be space available to allow for staging or storage on the site for the furniture, in which case, delivery coordination and staging must be closely monitored. If the space is available, product can be stored on site.

The Contractor shall plan and schedule the installation to be completed within one week. A week is defined as Monday through Friday with work hours of 7:00 am – 4:30 pm. If the Contractor falls behind schedule, extended work hours must be requested, but the VA will not be responsible for additional costs of overtime or weekend work. Punchlist corrections from the installation of one group shall not impact the schedule of another installation.

The Contractor shall place products in appropriate locations at the Admin Office per Furniture Plans. The Contractor will coordinate all delivery and installation times with the VA COR. Contractor shall clean product promptly after installation in accordance with manufacturer’s instructions. Upon completion of installation the contractor will remove boxes, trash, and debris from the area.

3.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Submit a scaled drawing incorporating the products and services listed below. (.PDF)

b. Submit a furniture schedule tagged to the floor plan.

c. Bill of Materials tagged per CLIN/floorplan department and room, etc. (no pricing)

d. Quantity of man hours for labor/installation

e. Product literature

f. Warranty

g. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. Price schedule must be included as consolidated cost for items as a group and not individual cost per item.

b. Price quote with separate linen for labor/installation

c. Bill of Materials with subtotals and tagged per CLIN/floorplan

4.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN/floorplan department and room etc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy.

c. Labor/Services appropriate to the scope of work.

d. Self-certifying statement confirming ability to meet project deadlines.

5.0 PROJECT REQUIREMENTS

Necessary Components: The Contractor shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation even though certain items may not be specifically described in the specifications. Contractor shall include cost of such components, hardware, and parts in the quotation price.

All products as specified or equal.

New and Unused: All goods shall be new, unused, produced from current production components, and shall be delivered ready for use. It is the intent of this solicitation that a complete project shall be accomplished. The bidder shall make allowances for details and specifications that might have been inadvertently omitted from the specifications.

Notice to Proceed: The Contractor shall be notified eight weeks prior to VA preferred installation date. Within one week of receiving NTP, the contractor must notify the VA if they cannot meet the installation date. Contractor will be responsible for all storage costs incurred if the schedule is delayed up to one hundred and twenty (120) calendar days.

Site Verification: Prior to placing the furniture order, the Contractor shall conduct a site verification to ensure that the plan reflects the building, and the products will fit. NO RELIEF SHALL BE PROVIDED FOR THE CONTRACTOR’S FAILURE TO MAKE THIS VERIFICATION.

Shipping: All shipping and handling charges shall be paid by the contractor. No products shall be drop shipped to the VA facility.

Delivery: The Contractor shall meet all trucks, receive products, and store them until the scheduled installation date. The Contractor shall notify the VA immediately of damaged or missing product. Responsibility and liability for loss or damage shall remain with the contractor until final inspection and acceptance by the VA. Missing or damaged products must be replaced prior to the start of installation.

Environmental Considerations: All furniture should comply with current federal and agency sustainability requirements. In accordance with Executive Orders 13101 and 13123, preference will be given to products with beneficial environmental characteristics.

Performance of Work on Government Premises: Current rules and regulations applicable to the premises where the work will be performed shall apply to the contractor and its employees while working on station. These regulations include but are not limited to presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations.

Storage Option (required) Storage: In the event that storage of products is necessary beyond the terms of this contract, please provide cost associated with the storage.

LINEAR SQUARE FOOTAGE COST: $____ (OR PER PALLET COST)

DOUBLE HANDLING COST: $____

STORAGE /WAREHOUSE NAME AND ADDRESS: ________________________

(ENSURE THAT ANY ADDITIONAL COSTS ASSOCIATED WITH THE STORAGE OF PRODUCT (E.G. TRUCK CHARGES) ARE INCLUDED IN THE QUOTE)

6.0 INSTALLATION

Completion of the installation requirement will require the following minimal tasks:

Task order will be evaluated on:

a. Provide on-site management, coordination and technical assistance by a Project Manager working with the COR throughout the installation phases.

b. Meet all incoming delivery vehicles at the building entrance, unload deliveries, and move them to the appropriate areas.

c. Contractor shall provide two copies of each of the following:

1. Product Warranties

2. Installation Instructions

d. The contractor must arrange delivery to the installation site location in accordance with the Installation Schedule.

The Contractor will be responsible for any damage to the building which occurs during delivery, removal, and installation. It is incumbent upon the successful contractor to identify any existing damage to the building by means of a Pre-installation and Delivery Walk-through, and daily submissions of checklists to the designated VA representative on site. Proper measures (protective runners, pads, etc.) shall be utilized by the contractor to protect the building (walls, floors, etc.)

The contractor shall ensure that all products and installation comply with the General Specifications in the Schedule for Office Furniture (71-I) and any other GSA Schedule from which products are offered, and with all applicable state, local and federal building codes, local ordinances, and regulations. In addition, if a Teaming Arrangement is entered into for items not covered under Schedule 71-I or any other GSA Schedule, the Prime contractor is responsible to ensure that the same applicable compliances are met.

The contractor shall prepare the space for occupancy and immediate (“Turn-Key”) use.

The contractor shall clean up and dispose of waste material or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws. The contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the contractor. It is at the contractor’s option to furnish a dumpster on site to contain their debris. This dumpster must be emptied regularly to ensure cleanliness at the site. The contractor shall always keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. The material shall be removed daily to eliminate the accumulation of debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the contractor or used under the contractor’s direction. Under no circumstance will eating and drinking be allowed on the installation site.

At least one week prior to the beginning of delivery and installation, the contractor’s representative, supervisor, and members of the installation crew shall provide the following information to both the VA Contracting Officer and COR.

a. Installation Company Name, address, telephone number

b. Project Manager’s name

c. Name of each individual installer

The contractor will be responsible for confining its crew and work to the designated project areas. The contractor will also be responsible for ensuring that the installation personnel are identifiable.

The contractor shall correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation on each area.

The contractor shall be responsible for all replacement costs, including communications, shipping, and installation.

The contractor shall correct all punch list items, to the satisfaction of the COTR, within five (5) working days after completing the furniture installation on each area.

Furniture Cleaning: The contractor shall clean and dust surfaces inside and out with a spray cleaner upon completion of installation of each area. Use only approved non-toxic cleaners.

7.0 PROJECT ADMINISTRATION

Main project point of contacts:

CONTRACTING OFFICER:

Tim Fitzgerald timothy.fitzgerald@va.gov

8.0 GENERAL PROVISIONS

Orders will be placed by the VA Contracting Officer.

Contractors must ensure all product lines, schedule discounts, and offered discounts are included with the quote.

The contractor shall determine its requirements for union or non-union labor and submit its quote accordingly. The Government does not make this determination. There shall be no relief for contractors not taking this element into consideration in this quote. It is the contractor’s responsibility to provide an adequate work force to ensure that the required schedule is met.

The Certification & Accreditation requirements do not apply, and a Security Accreditation Package is not required.

9.0 TECHNICAL REQUIREMENTS

a. CUSTOM DISPLAY CABINET

MANUFACTURER: CUSTOM

Requirements:

· 6 individual displays with the capability to gang together

· Guard rail to protect the display

· Traditional display to have the capability of being swapped out with digital

· Will be used to display VA provided donated veteran items

· Glass/acrylic front to protect the times, lockable

· LED lighting in case to display items

· Finishes

· High Pressure Laminate

· Wood Grain/Solid Color Laminate, Color to be chosen post-award

· Hardware: Color to be chosen post-award

· Anti shatter glass

· Display Text: All the sections for each of the displays which display photographs, text and/or both will have the details printed on a hard vinyl which can be removed to be re-printed at any time. The hard vinyl slots will be specifically designed off the STLVA designs to be removable so that they can be re-printed at any time.

· Display Design: The base designs for each of the displays has been designed by the STLVA and will be provided for bid. These designs are to be used only for the base of the design for the awardee, and not for construction. Design of the displays will be completed by the awardee and approved by the STLVA Interior Designer for construction.

CLIN 1: Custom Display Cabinet 36”W x 24”D x 96”H Qty: 6

b. INSTALLATION AND PROJECT MANAGEMENT

CLIN 2: Installation and Project Management per SOW

· See MTR: SV4

· Unit: Job

· Qty: 1

10.0 ATTACHMENTS

a. Plan, Elevations, and Measurements 9 | Page