36C25524Q0166 Contract Opportunity.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* Virtual Fitness Plan, CO

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25524Q0166

RESPONSE DATE/TIME/ZONE 02-22-2024 12 pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE

PRODUCT SERVICE CODE* R401

NAICS CODE* 812990

PLACE OF PERFORMANCE Harry S. Truman VA Medical Center

800 Hospital Drive

MO

POSTAL CODE 65201-5275

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Tywanna Sparks tywanna.sparks@va.gov

913-758-9928

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 812990. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to:

Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your UEI number.

Responses to this notice shall be submitted via email to Jon Lutmer at Jonathan.lutmer@va.gov.

Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Department of

Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following, Requirement – Virtual Fitness Training System

Objective – The Harry S. Truman VA Medical Center (Truman VAMC) is aiming to purchase a virtual fitness streaming platform for use by Truman VAMC employees. The virtual fitness streaming platform has been reviewed by VISN 15 legal department and deemed appropriate for use of funds as a wellness treatment intervention to assist employees in improving their health and wellness through offering virtual wellness and fitness classes via a downloadable vendor-supplied app that can be accessed at any time on the employees personal device or computer.

Place of Delivery – No physical items are being purchased that would require delivery.

Product Requirements for Virtual Fitness Streaming Platform:

1. Complete live stream system to include streaming system content license, and streaming class license for up to 2,250 employees.

a. Streaming videos must be of quality production and taught/produced by qualified individuals as outlined in 3a.

2. Compliant with all key security regulatory standards including HIPAA, SOC2, GDPR and WCAG 2.1.

3. Videos content is all proprietary to vendor. Content not licensed to any outside 2nd. Party vendor. All content is created and produced internally to vendor. Vendor OWNS all the content.

a. Content must be produced by licensed individuals in a professional manner. For example, meal demonstrations must be prepared by a licensed dietician or exercises must be performed by a licensed personal trainer.

4. Offers a wide variety wellness/fitness classes of varying lengths from 1-60 minutes.

5. Offers a variety of classes in categories that include:

a. Fusion (yoga/Pilates meld),

b. Vibe (world beat dance),

c. Stomp (all around step),

d. Rev (performance studio cycling),

e. Kinetics (metabolic conditioning),

f. TKO (kickboxing conditioning),

g. Transitions (active aging, 45+),

h. Definitions (total body muscle training),

i. Express (20 minute core focused).

j. Mindfulness-based interventions

k. Nutrition courses

6. Offers classes for beginner, intermediate, and advanced level users.

a. Listed in 5 a-k

7. Class instructors are from a wide range of ages, cultural backgrounds and experiences, valuing the uniqueness and relevancy they bring for the diverse audiences we serve.

a. See 3a.

8. Offers customizable options for challenges at all levels, including: facility, site, department, and team

9. Offers data tracking at all levels that can help identify focal areas that are common in all employees.

a. See 11

10. Offers option to link wellbeing interests to correct resource within the hospital

a. Link smoking cessation to internal hospital resources as well as reputable external resources

b. Weight management programs

11. Offers opportunity for users to create interests groups and set up challenges/meetings

a. Interest groups should be designed for community building and engagement. With moderators assigned by internal staff in order facilitate oversight.

b. Groups should have the ability to create events inside and outside of work, track occasions, and provide reminders.

12. This live-streaming virtual service can be physically accessed anywhere using any device with internet connectivity. It shall be available 24 hours a day to any active VA Staff member.

Contractor Requirements

1. The contractor will supply and maintain a comprehensive virtual platform for fitness, nutrition, and mindfulness education.

2. The contractor is responsible for ensuring the consistent functioning of all virtual static content, streaming content, and end-user customizable features.

3. The contractor will ensure consistent on-demand accessibility to the services via web-based and phone application portals.

4. The contractor will provide a library of marketing and communication materials (i.e., promotional flyers, videos,) for Truman VAMC distribution and promotion. This includes logo files which may be customized by Truman VAMC, as well as monthly marketing campaigns that Truman VAMC may use to encourage employee usage of the service.

5. The contractor will provide a “kick-off” meeting prior to launching the service, and will review (a) technical aspects of the service, (b) customizable promotional campaign, and

(c) client marketing resources.

6. The contractor will provide the following products:

7. Monthly campaign promotions

8. Toolkits: Launch, Administrator, Welcome to (vendor), Programs, Open Enrollment and

Benefits, Incentive Program, Virtual Group

9. How-To Guides for end-users

10. Monthly client newsletter

11. Monthly reports outlining aggregate data (i.e., participant usage trends)

12. The contractor communication will occur no less than weekly during launch (expected duration 2-3 weeks), then no less than monthly thereafter. The contractor will host an annual program review and planning meeting.

13. The contractor will offer technology support and assistance to VAEKHCS points of contact, as well as the end-users, including troubleshooting.

Reporting Requirements

1. The contractor will send a monthly report via email outlining participant usage data.

2. On an annual basis, the contractor will send a summary report via email, and will conduct a program review and planning meeting with VAEKHCS points of contact.