36C25524Q0030.docx

SUBJECT*

Mobile MRI rental, CO, (VA-24-00001636)

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting officer Juszczak, Janie janie.juszczak@va.gov 913-946-1966

PLACE OF PERFORMANCE

800 Hospital Drive

Columbia, MO 65201-5275

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:

(a) company name

(b) address

(c) point of contact

(d) phone, fax, and email

(e) Unique Entity ID (UEI)

(f) Cage Code

(g) Tax ID Number

(h) Type of small business, e.g., Services Disabled Veteran Owned Small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and

(i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street Trafficway, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Portable MRI for the Columbia, MO VAMC.

Please see the statement of work/performance work statement on following pages.

NAICS Code: 621512 (Diagnostic Imaging Centers) $19.0 million.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined.

The North American Classification System (NAICS) code for this acquisition is 621512 (Diagnostic Imaging Centers). The small business size standard is $19.0 million. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov).

Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration’s Veteran Small Business Certification (VetCert) Registry located at Veteran Small Business Certification (sba.gov).

All interested Offerors should submit information by e-mail: to janie.juszczak@va.gov. All information submissions should be received no later than 4PM CST on November 06, 2023. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK (SOW)

FOR

Portable MRI

VETERANS HEATH ADMINISTRATION

Harry S. Truman Memorial Veterans Hospital

1. Introduction: The purpose of this document is to provide a statement of work (SOW), for the lease of MRI Equipment listed below. This lease will be for the Harry S. Truman Memorial Veterans Hospital (HSTMVH), for the term specified in this agreement. The mobile MRI unit will provide patient care coverage during the construction and installation phase of a newly procured Philips MRI unit. The requested leased unit listed below meets the needs of the HSTMVH and aligns with the current MRI unit in use. The system must be fully self-contained in order to meet facility requirements.

Siemens Magnetom Aera 1.5 MRI Scanner

Magnetom Aera Configuration:

· Magnetom 1.5 T Tim® 4G and Dot® System

· 70 CM Open Bore Design 145 cm length

· Whole Body superconductive Zero Boil -off Magnet

· Tim Table supporting up to 550lbs

· Tim (204 x 24) 204 Coil Elements & 24 Independent RF Channels

· XJ 33mT/m Gradients with 125T/m/s Slew Rate

· High Performance Host Computer

· Main Memory (RAM) 16 GB

· DVD-R Writer for CD-R (Approx 4000 images 256 x 256

· High Resolution 19’ Color LCD Flatscreen Monitor 1280 x 1024 display

· Standard Coil Package

· Head/Neck 16 Direct Connect, Spine 24 Direct Connect, Body 6, Body 6 Long, Large and Small Flex 4,

· Large & Small Shoulder 16, Tx/Rx Knee 15, Foot/Ankle 16,

· Syngo MR Software Package MR E11C

· 1D/2D PACE, BLADE, iPAT, Phoenix, Inline Diffusion, WARP, MDDW, CISS, DESS, TGSE

· DotGo Routine Package, Advanced Diffusion, SWI # TIM, Neuro Perfusion, Neuro Perfusion Evaluation, Image Fusion Syngo, Native, QISS, Composing, TWIST, Flow Quantification, Argus Flow, Quite Suite, Syngo Security Package Enhanced, GOBrain, GOKnee3D

· Bayer Medrad MRXPERION (MRXP200) Injector

· Mobile Magnetom Mobile Kit

· 48 Foot Medical Coaches Trailer Approved by Siemens

· Fire Suppression and Fire Alarm System****

· Siemens OEM Service Agreement: Monday -Friday 8:00 Am -9:00 Pm

· Siemens Technical and Application Support Hotline

· Bayer Medrad Service Agreement: Monday -Friday 8:00 Am – 5:00 Pm

· Medical Coaches Service Support: Monday -Friday 8:00 Am- 9:00 Pm

· Total Data Connection 24/7 Trailer Monitoring System ****

· O2/Suction Connection System ****

1.2 Scope of Work

Delivery: The contractor will make delivery of the MRI equipment F.O.B. destination point. Upon delivery, the HSTMVH shall inspect the equipment for acceptance and will notify the contractor within 15 working days that the equipment has been received and accepted. If equipment is damaged or unacceptable for patient care, the equipment will be returned to the contractor for replacement.

The delivery location is:

Harry S. Truman Memorial Veterans Hospital Attn: Imaging, Lance Lochmann 800 Hospital Drive Columbia, MO 65201

Title to Equipment: The equipment will remain the property of the contractor. The HSTMVH possession and use of the equipment shall not be disturbed in the event of bankruptcy of the contractor, corporate dissolution of the contractor, or other event, so long as HSTMVH is not in default. The equipment shall remain in the possession of the HSTMVH until expiration or earlier termination of this lease. Any assignment, sale, bankruptcy, or other transfer of the equipment by the contractor will not relieve the contractor of its obligations to the HSTMVH and will not change the HSTMVH’s duties or increase the burdens or risks imposed on the HSTMVH’s under this lease.

Use of equipment: The equipment will be used only by the HSTMVH in accordance with all applicable manuals and instructions, as provided by the contractor. The HSTMVH will maintain the equipment in good repair, operating condition, and working order (ordinary wear and tear excepted), including but not limited to the performance of reprocessing, cleaning, and maintenance procedures described in the manufacturer’s instruction manuals.

Loss or damage of equipment. The contractor shall be responsible for all loss or damage to the equipment during periods of transportation and installation. During the time the equipment is in possession of the HSTMVH, the HSTMVH shall be responsible for any loss or damage due to the HSTMVH’s fault or negligence. If the equipment or any component or accessory is lost while in HSTMVH’s possession, the HSTMVH will be liable for no greater than the fair market value of the lost item or items at the time of loss. The HSTMVH shall assume risk of loss or damage to the equipment during relocation (i.e. moving the equipment from one Government location to another Government location) unless the contractor shall undertake such relocation.

Invoices: The contractor will be provided a purchase order number from the HSTMVH. The contractor must ensure the purchase order number is clearly identified on all invoices. The contractor will provide a monthly invoice to the following address:

Fixed cost: The cost shall remain fixed for the term of the contract IAW Schedule B, unless adjusted as a result of a request for equipment modification from the VA.

Warranty: The contractor will warrant and apply that the equipment will be fit and sufficient for the purpose intended as set forth in user manuals, merchantable, of good quality and free from defects in materials or workmanship, for a period covered by this lease. The contractor will warrant that it has good title to the equipment supplied and that the equipment is free and clear from all liens and encumbrances. If the equipment proves to be non-conforming with this warranty within such warranty periods, the HSTMVH may return such equipment to the contractor for repair or replacement of the non-conforming or defective equipment. Repair or replacement of non-conforming or defective equipment shall be the contractor's obligation. The contractor will be responsible for costs associated with the return of non-conforming or defective equipment.

Training: The contractor will provide on-site training for all VA personnel who perform routine care and maintenance to the equipment as described in the lease agreement. The contractor will provide operating, reprocessing, cleaning, and routine maintenance training for VA as described in the lease agreement. All training to be completed within the first 10 working days of delivery Maintenance:

Lessor shall provide at its sole cost and expense:

(a) Consultation for the purpose of advising Lessee of Site requirements for initiation of rental.

(b) The Equipment as described in introduction.

(c) Preventive maintenance and service on the scanner will be provided during the hours of 8:00 am and 4:30 pm, Monday through Friday, except when damage to the Equipment is as a result of the negligent acts or omissions of Lessee. Lessee will be solely responsible for reimbursing Lessor for expenses incurred by Lessor for the repair of such damage and for the labor costs of service performed outside covered hours.

(d) Access to all Books and Records by the Secretary of the Department of Health and Human Services or his designee pertaining to the provision of services by Lessor under this Lease, pursuant to Section 952 of the Omnibus Reconciliation Act of 1980.

(e) Applications training, if requested, will be provided at a rate of $ 2,000.00 per day, including expenses.

Termination: The HSTMVH contemplates the use of the equipment for the term specified in this lease. Notwithstanding the foregoing, HSTMVH may terminate this lease as follows:

(a) No-cost termination. HSTMVH may cancel or not renew this lease at the end of the lease if HSTMVH no longer has a bona fide need for the Equipment or functionally similar equipment; or (2) there is a continuing need, but adequate funds have not been made available in an amount sufficient to continue to make the payments. If either event occurs HSTMVH will promptly notify the contractor and the lease will be cancelled at no cost to HSTMVH at the end of the last fiscal year for which funds were appropriated.

(b) Termination for convenience. HSTMVH may terminate this lease in accordance with Clause 52.212-4, Contract Terms and Conditions – Commercial Items, paragraph (I), Termination for Convenience of the Government.

(c) Termination for cause. HSTMVH may terminate this lease in accordance with Clause 52.212-4, Contract Terms and Conditions – Commercial Items, paragraph m.

Return of Equipment at expiration/termination of contract: The Harry S. Truman Memorial Veterans Hospital, at the expense of the contractor, shall immediately return the equipment, decontaminated, complete, and in good working order and condition (normal wear and tear excepted), to such place within the continental United States as is designated by the contractor. The contractor shall deinstall and pack the Equipment. The government will reimburse the contractor for all damaged, broken, or missing equipment parts unless the parts were broken or lost by the contractor during de-installation. The contractor shall conduct a timely inspection of the returned equipment and must submit a claim within 30 days if the condition of the equipment exceeds normal wear and tear.

1.3 Period of Performance

The commencement date of this lease will tentatively be December 15, 2023, and will run approximately 15 weeks or until completion of the newly procured MRI installment project. We are requesting that option periods be added to the contract to facilitate completion of the installation of the new unit including time to stand up the new unit and make corrections as necessary to ensure proper performance of the newly installed MRI system.

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