36C25523Q0434.docx

SUBJECT*

JB Steam Hot Water, STL 657-23-4-8879-0495, (VA-23-00068562)

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Mark Socha mark.socha@va.gov 913-946-1992

PLACE OF PERFORMANCE

Jefferson Barracks

1 Jefferson Barracks

St Louis MO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) SAM UEI (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide a for the purchase, replacement and removal of the existing Steam Hot Water Generator for the St Louis VAMC, Jefferson Barracks, 1 Jefferson Barracks, St Louis, MO 63125 as found in the statement of work. NAICS Code 333414 (Heating Equipment [except Warm Air Furnaces] Manufacturing)

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

St. Louis VA Medical Center Jefferson Barracks

1.0 INTRODUCTION

The St. Louis VA Medical Center (Jefferson Barracks) requires the purchase, replacement, and removal of existing Steam Hot Water Generator. It is leaking from welds on tank. This hot water generator supply’s hot water to the main kitchen that serves both VA campuses. The contractor shall furnish all parts and labor. Contractor should follow VA guidelines as follows:

Provide redundant shell and tube instantaneous or semi-instantaneous central water heaters such that the building hot water demand can be met with the largest unit offline. Heating system shall be capable of supplying the peak flow demand at a minimum discharge temperature of 54.4 deg C [130 deg F]. System must have a high turndown ratio to account for periods of minimum flow. Provisions shall be made for the water heaters to provide 76.7 to 82.2 deg C [170 to 180 deg F] water at reduced flow for thermal eradication purposes. Provide a high temperature alarm device to detect mixing valve failure. Alarm shall sound when water temperature exceeds +2.8 deg C [+5 deg F] from the setpoint of 54.4 deg C [130 deg F]. The use of plate and frame heat exchangers shall be considered by the medical center. Include a hot water re-circulating loop system and design for water discharge at a minimum of 54.4 deg C [130 deg F] or higher as necessary to maintain minimal hot-water recirculating of 51.1 deg C [124 deg F] to limit the scald risk and to prevent the growth of bacteria (Legionella).

Follow attached VA master specs for domestic water heat exchangers section 22 35 00

2.0 OBJECTIVES

· The purpose of this scope of work is to replace (1) Steam hot water generator equal to or better than Armstrong DFS50-DW, completely piped and with a digital primary water temperature controller, equal to or better than an Armstrong DRV40, Heat exchanger module (fabricated in accordance with the ASME Section VIII Division 1 Boiler and Pressure Vessel Code, aka, an ASME "U-stamped" pressure vessel) Thermometers & Pressure Gauges, Check valves, Inlet strainer(s), Isolation valves, Safety shut-off valve.

· Support all steam and water piping connecting to the heater from a fixed structure capable of independently holding the operational weight of the piping.

· Water heater assembly shall have all of the following operational capabilities:

1. +/- 2˚F (+/-1˚C) water temperature control from 0 to full system demand

2. 2˚F (1˚C) minimum inlet to outlet water temperature differential

3. Automatic shutoff of hot water flow upon cold water inlet supply failure

4. Automatic shutoff of hot water flow in the event of a power failure

5. Programmable set point range of 81-158°F (27-70°C)

6. Programmable 1st level hi/lo temp alarm display

7. Programmable error temperature error level for double safety shutdown

8. LCD display which indicates: set point, delivered temperature, error codes and alarm conditions

9. Isolation valves and clean in place connections to chemically clean the exchanger without dis-assembly of the exchanger

10. ¼” domestic side pressure relief pop-off valve with 165 psig crack pressure.

Self-seating.

· Allow sufficient clearance between the removable head end of the heat exchanger and any obstructions to enable complete tube bundle removal from the heater

· Installed per VA guidelines to meet original design or as otherwise stated in following SOW.

· Work hours are to be during normal working hours.

· Conduct a physical site inspection.

3.0 GENERAL REQUIREMENTS

· The Contractor shall provide all labor, supervision, tools, transportation, equipment, and materials necessary to remove and replace (1) Steam hot water generator equal to or better than Armstrong DFS50-DW. Jefferson Barracks Division Pipe Shop will shut off all steam and water, prior to contractor conducting work. VA FTE’s will also startup upon completion of install. Startup and shut downs will be coordinated with the Pipe shop COR. Work to be completed on an eight (8) hour shift per day,7am to 3:30pm Monday through Friday, excluding holidays.

· All manuals for newly installed equipment shall be provided to the COR upon completion of project.

· The unit shall have a manufacturer’s parts and defects warranty for period of (1) year from the date of original installation.

· Acceptance of Work. The Contractor shall provide certification that work was approved and accepted by the POC Jefferson Barracks Medical Center. The contractor must submit validation that work was completed satisfactorily with request for payment.

· The Contractor shall coordinate all work of systems with the Pipe Shop Foreman (COR) at Medical Center.

· VA Medical Center reserves the right to remove and keep any usable parts from the removed unit, before the unit is removed from VA Medical Center property.

4.0 COR at Location

· All questions concerning the scope and requirements of the VA Medical Center, shall be directed to the COR (see below):

COR

Tim Middleton

Timothy.Middleton@va.gov

Tel: 314-894-6657

Cell: 314-699-1239

· The Pipe Shop Foreman (COR) will be the contractor’s contact at the VA Medical Center. All questions concerning coordination of installation activities while at medical center shall be directed to the Pipe Shop Foreman.

END OF STATEMENT OF WORK