36C25523Q0387.docx

SUBJECT*

Boiler Plant Gauge and Controls Calibration | MRN

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Sue Miller susan.miller99@va.gov

PLACE OF PERFORMANCE

Marion VA Medical Center

2401 West Main Street

Marion IL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with PSC Code Z1NB (Maintenance of Heating and Cooling Plants). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

a semi-annual calibration contract on the controls system of Boiler and associated plant equipment. It includes an annual requirement for the calibration of the boiler plant control systems and gages. These items are necessary for the Marion VA Medical Center to meet the requirements for the inspection, testing, tuning and calibration of the boiler plant control systems and gages.

It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the brand name.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your SAMs UEI number.

Responses to this notice shall be submitted via email to Sue Miller at susan.miller99@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Sunday, April 30, 2023 at 4:30 p.m. CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation Sources Sought Notice Sources Sought Notice

Sources Sought Notice

VA Medical Center 2401 West Main Street Marion Illinois, 62959

Statement of Work: Boiler Plant gage and Controls Calibration

INTRODUCTION:

The Marion Veterans Affairs Medical Center (VAMC) has a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization. Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of VAMC management. Boilers are extremely dangerous if not maintained properly. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death as well as massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns. Veterans’ Health Administration (VHA), Directive 1810 requires controls system calibration. VHA Directive 1810 requires these services to be performed by a qualified professional third party that has documented knowledge and experience in the design and construction and VA’s standards for controls system calibration. In addition, the individual shall have demonstrated experience in conducting equipment assessments and performing controls system calibration and testing within the past 3 years.

1. This Statement of Work (SOW) is for a semiannual calibration contract on the controls system of Boilers and associated plant equipment. It includes an annual requirement for the calibration of the boiler plant control systems and gages. These items are necessary for the Marion VA Medical Center to meet the requirements for the inspection, testing, tuning and calibration of the boiler plant control systems and gages.

2. This contract is for a base year plus two years.

3. The contractor shall conduct one preliminary site visit prior to testing visitations in order to evaluate the boiler plant and site conditions.

4. This statement of work describes the requirements to be completed by qualified technicians as follows:

a. Boiler controls testing/calibration on:

I. Superior Boiler #1, Model 10-3.2-800, Serial# 19041, Steam Capacity 8625 lbs./hr., 250 HP, Input Nat Gas/#2 fuel oil II. Superior Boiler #2, Model 10-3.2-800, Serial# 19076, Steam Capacity 8625 lbs./hr., 250 HP, Input Nat Gas/#2 fuel oil III. Superior Boiler #3, Model 10-3.2-800, Serial# 19085, Steam Capacity 8625 lbs./hr., 250 HP, Input Nat Gas/#2 fuel oil

b. Deaerator (DA) controls testing/calibration on:

I. DA Tank. Superior Model# PC018T105-75 Serial# 19130, Vented 3” Line

c. Condensate storage tank controls testing/calibration on:

I. Condensate storage tank. Superior Model# S0450-75D Serial# 19126, Vented 3” Line.

d. Feedwater pumps and condensate pumps to include VFD’s and pump controls.

e. Steam pressure transmitters and Master Control Panel.

f. Verify and evaluate SCADA system which is connected to the Hayes-Cleveland controls system.

5. The annual Fiscal year schedule of visits for the boiler plant is as follows…

a. May, I. Semi-Annual-Test and calibrate controls, Instrumentation, Transmitters.

II. Annual test and calibration on gages and thermometers.

b. Nov, I. Semi-Annual-Test and calibrate controls, Instrumentation, Transmitters.

c. The VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two (2) weeks prior to the scheduled testing.

SCOPE OF WORK:

1. The selected contractor shall furnish all labor, materials, supplies, equipment, and transportation to the Marion VAMC, as necessary to accomplish the services contained within this SOW.

2. The selected contractor shall calibrate instruments, transmitters, recorders, gages, and thermometers on boilers and associated plant equipment contained within the boiler plant In Accordance With (IAW) VA Directive 1810.

3. Calibration/test sticker shall be affixed to each equipment and device after completion of tests.

4. All testing will be as specified in VHA Directive 1810, the current VHA Boiler Safety Device Testing Manual and where not defined will be IAW good engineering and proven past practice accepted by industry standards and equipment manufactures.

5. Estimated Period of Performance: 5/1/23 – 2/4/26.

TECHNICIAN QUALIFICATIONS:

1. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC COR/engineer may define and accept equivalent qualifications.

2. Technicians shall demonstrate familiarity with and have ready access to the current versions of the following references. NFPA 85, Boiler and Combustion Systems Hazard Code, VHA Directive 1810, and current VHA Boiler Plant Safety Device Test Manual.

3. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. The technicians must be capable of programming the controls and have the appropriate hardware and software for this.

CALIBRATIONS:

All Instrumentation and Transmitters on boilers and associated plant equipment are to be inspected and calibrated. The primary gages and thermometers are to be inspected and calibrated. A list of required boiler and plant gages is included in this calibration section(3) of this statement of work.

1. The following minimum information needs to be included on each calibration certificate:

a. Tag number and device

b. Device under test Make, Model, Serial number or other uniquely identifying parameter to the specific device.

c. Calibrated range

d. Pertinent calibration parameters, test points, data, and calculated error.

e. Calibration date

f. List specific calibration reference standards used.

g. Model and serial number of the standards.

h. Calibration certificate number.

i. Calibration due date of reference standard.

j. Calibration technician’s name

k. Signature of calibration technician

l. Owners name, and calibration contractor company name

2. Instrumentation and Controls to be Inspected and Calibrated:

a. 6 month: Steam flow transmitters and recorders.

b. 6 month: Steam flow computer readout.

c. 6 month: Flue gas oxygen sampling, analyzing, and recorder/computer readout.

d. 6 month: Boiler and economizer stack temperature transmitters and recorder/computer readout.

e. 6 month: Master steam pressure and combustion controllers.

f. 6 month: Boiler water level controllers.

g. 6 month: Feedwater, DA, and condensate storage tank water level controllers including overflow.

h. Yearly: Pressure and temperature devices, sensors, and transmitters.

i. 6 month: Signal processing and readout devices.

j. 6 month: Boiler fan vibration analysis.

k. Yearly: Test functionality of UPS systems.

3. Boiler Plant Gages to be calibrated:

a. Yearly: Boilers 1,2,3 Drum pressure gage.

b. Yearly: Boilers 1,2,3 Feedwater pressure gage.

c. Yearly: Boilers 1,2,3 Economizer inlet & outlet pressure gages.

d. Yearly: Boilers 1,2,3 Fuel oil pressure before and after regulator gages.

e. Yearly: Boilers 1,2,3 Atomizing air pressure gage.

f. Yearly: Boilers 1,2,3 Natural gas pressure gage before regulator.

g. Yearly: Deaerator steam pressure gage.

h. Yearly: Deaerator temperature gage.

i. Yearly: Condensate tank temperature gage.

j. Yearly: (2) inlet steam pressure to PRV gages.

k. Yearly: Main steam PRV outlet header pressure gage.

l. Yearly: Main steam Primary PRV outlet pressure gage.

m. Yearly: Main steam Auxiliary PRV outlet pressure gage.

n. Yearly: Main steam manual PRV outlet pressure gage.

o. Yearly: Steam pressure to deaerator PRV outlet pressure gage.

p. Yearly: Fuel oil pumps discharge header pressure gage.

4. Frequency of Calibration:

a. Calibration of pressure gauges and thermometers require annual calibration.

b. Calibration of instrumentation, monitoring, and control systems require semi-annual Calibration.

5. Calibration Report Requirements:

a. The contractor shall maintain records of services in performance of this content. The records will be used to create a report, which shall include identification of component, location, , condition of component, date of inspection/calibration.

b. An “as found, as left” calibration certificate must be provided by the contractor, for each instrument calibrated.

c. If an urgent repair situation arises during the visit, contractor will immediately report to the COR at the time of discovery for authorization or advisement of repairs.

d. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations.

e. All safety-related deficiencies shall be immediately reported to the COR during the inspection visit.

f. Reports shall be submitted within 30 days after the start of the visit.

HOURS OF OPERATIONS:

Business hours for the VAMC follow:

1. Monday through Friday, 8:00 a.m. ‐ 4:30 p.m.

2. The 10 national holidays observed by the Federal Government are:

· New Year’s Day

· Martin Luther King’s Birthday

· Presidents Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving

· Christmas

· Any other day specifically declared by the President of the United States to be a national Holiday.