36C25523Q0076.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Arlie Lindsey arlie.lindsey@va.gov

(913) 946-1989

PLACE OF PERFORMANCE

Jefferson Barracks

1 Jefferson Barracks Dr.

St. Louis MO

ADDITIONAL INFORMATION

DESCRIPTION

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products and/or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought Notice in accordance with (IAW) FAR Part 15.201(e).

The purpose of this Sources Sought Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the products and/or services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:

(a) Company Name;

(b) Address;

(c) Point of Contact;

(d) Phone, Fax, and Email;

(e) UEI Number;

(f) Cage Code;

(g) Tax ID Number;

(h) Type of Small Business, e.g., Services Disabled Veteran Owned Small Business, Veteran Owned Small business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone business, etc.;

(i) State if your business has an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed below and provide the contract number; and

(j) Must provide a capability statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described below.

Requirement:

The VA Heartland Network 15 Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide EMS Uniforms for the VA St. Louis Healthcare System, located in Saint Louis, Missouri. Please see Statement of Requirement for more specifics and details.

The North American Industry Classification System Code (NAICS Code) is 315210 (Cut and Sew Apparel Contractors), size standard 750 Employees. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a Small Business, VOSB or SDVOSB.

Important Information:

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open may be used.

Responses to this notice shall be submitted via email to Arlie Lindsey at arlie.lindsey@va.gov. Telephone responses will not be accepted. Responses must be received no later than Tuesday, December 13, 2022, at 8:00AM CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

STATEMENT OF REQUIREMENT

GENERAL INFORMATION: Environmental Management Services (EMS) is responsible for providing a clean and sanitized work environment for the patients, employees, and visitors at the VA St. Louis Health Care System – John Cochran Division and Jefferson Barracks Division. The Wage Grade employees shall wear facility issued uniforms to identify their service line per VHA Directive 1850.04.

TECHNICIAL SPECIFICATIONS:

· Environmental Services (EVS) Technician uniforms are to have a modern look.

· EVS Technicians are an integral part of the patient care experience.

· Change in uniform to scrubs presents a professional healthcare image and presents EVS Technicians as part of the healthcare team.

Black-colored short sleeve V-neck scrub shirt w/St. Louis VA Logo and sew-on patch.

V-neck top, 78% polyester/20% Rayon/2% spandex twill, Left pocket pen stitch, bungee ID loop at the shoulder seam.

Black Scrub Pants 78% polyester/20% Rayon/2% spandex twill, elastic, fit tapered leg pant with a functional inside drawstring and back elastic waistband features five belt loops and a zip fly with button closure. Also featured are front patch pockets, a logo label with bungee loop, right double cargo pocket with snap I.D. loop, back patch pockets and knee seams

MISCELLANEOUS REQUIREMENTS:

Embroidery on left chest in white lettering and full colored flag. Stitching of patch will be determined by branch of service the employee served, or a Department of Veterans Affairs patch for non-veterans, placed on the right sleeve centered one inch below the sleeve seam.

DELIVERY:

The Contractor shall deliver within 30 days or less from the date of the award. All supplies shall be delivered in one complete order, with no split delivery/shipments to:

1. St. Louis VA Health Care System – Jefferson Barracks, 1 Jefferson Barracks Dr., St. Louis, MO 63125

2. The Delivery shall be made during normal hours of operation excluding all federal holidays:

a. Administrative hours: Monday through Friday, 8:00 a.m. – 4:30 p.m.

National Holidays: The 11 holidays observed by the Federal Government are:

b. Off-Duty hours: Monday through Sunday 4:30 p.m. – 8:00 a.m.

CONTRACT ADMINISTRATION DATA:

All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

ACRONYMS AND DEFINITIONS:

CDR: Contract Discrepancy Report. Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance.

CLIN: Contract Line Item Number. Unit of work (or service) to be performed (or delivered) by the contractor as a pay item.

CO: Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

POC: An individual, authorized by the contracting officer to perform specific technical or administrative functions related to the contract.

QA: Quality Assurance. Actions taken by the government to assure contracted services meet PWS requirements.

QASP: Quality Assurance Surveillance Plan. A written document specifying the method used for surveillance of contractor performance.

PWS: Performance Work Statement.

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