36C25523Q0063 SS.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Disposable Privacy Curtains KCVA Med Ctr

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25523Q0063

RESPONSE DATE/TIME/ZONE 12-16-2022 10:00 AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7230

NAICS CODE* 314120

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Shannon Taylor shannon.taylor@va.gov 913-946-1983

PLACE OF PERFORMANCE

ADDRESS Kansas City VA Medical Center 4801 East Linwood Boulevard Kansas City, MO 64128

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does no obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses.

Responses to this notice shall include:

1. Company Name

2. Address

3. Point of Contact

4. Phone, Fax, and Email

5. DUNS number

6. Must provide a capability statement that addresses the organizations qualifications and ability to perform the work in the Statement of Requirements.

See Attached:

1. Statement of Requirements

2. Grey Market

Please respond if you can.

All responses due by 10:00 am CST, Thursday, June 16, 2022

Shannon Taylor

Contract Specialist shannon.taylor@va.gov

913-946-1983

Network Contracting Office 15

See attached documents: Statement of Requirements, Grey Market.

Statement of Work Disposable Privacy Curtains

*ALL ITEMS HEREIN THAT MENTION BRAND NAME PRODUCTS MAY BE SUBSTITUTED

FOR A LIKE OR SIMILAR ITEM*

REQUIREMENT

This requirement is for the purchase of disposable privacy curtains, installation kits, and installation at the KCVA Medical Center.

PLACE OF PERFORMANCE

Kansas City VA Medical Center 4801 Linwood Blvd Kansas City, MO 64128

DESCRIPTION OF THE ITEMS AND QUANTITIES

Part Number Description Quantity ICP-33.5 Rapid Refresh Privacy Curtain

Installation Kit - 33.5 7 (Set of 10)

RR-6200DG Rapid Refresh Privacy Curtain, Dark Grey

30 (Case of 10)

ICP-3.5 Rapid Refresh Privacy Curtain Installation Kit - 3.5

4 (Set of 10)

ICP-9.5 Rapid Refresh Privacy Curtain Installation Kit - 9.5

89 (Set of 10)

ICP-15.5 Rapid Refresh Privacy Curtain Installation Kit - 15.5

142 (Set of 10)

ICP-18.5 Rapid Refresh Privacy Curtain Installation Kit - 18.5

21 (Set of 10)

ICP-21.5 Rapid Refresh Privacy Curtain Installation Kit - 21.5

154 (Set of 10)

ICP-24.5 Rapid Refresh Privacy Curtain Installation Kit - 24.5

209 (Set of 10)

ICP-27.5 Rapid Refresh Privacy Curtain Installation Kit - 27.5

6 (Set of 10)

RR-4100 INSTALL Rapid Refresh Privacy Curtain Installation

632 each

ICP-6100Winter Rapid Refresh Privacy Curtain - Winter

140 (Case of 10)

DESCRIPTION OF SUPPLIES REQUIRED

Contractor shall provide the following salient characteristics for the disposable privacy curtains.

1. Curtain panels attach to a quick release, privacy curtain rod installation/conversion kits which do not require the use a ladder. Curtains shall be changeable within seconds without the need for additional tools.

2. Installation / conversion kits work with existing curtain track at the KCVA. Check measure required for accurate measurements.

3. Time Strip and Label on each curtain for regulatory compliance.

4. Each curtain panel has snaps the entire length of panel to create full privacy when multiple panels are in use.

5. No Mesh.

6. Curtains shall meet the requirements of the NFPA 701 (2010 Edition) Standard (Method 1).

7. Polypropylene #5 – Recyclable.

8. Assembled in the USA.

Contractor shall provide the following salient characteristics for the indicator window.

1. Each panel shall have an indicator window to allow staff to clearly see how long the curtain has been in use and if it requires replacing.

2. Indicator window shall be activated with simple finger activation and shall gradually fill with color during the recommended life of the curtain.

3. Indicator window shall be available for periods of three or six months as the situation requires.

Contractor shall provide the following salient characteristics for the privacy curtain installation kit.

1. The quick release system shall consist of clear polypropylene rods, gray nylon housings, nylon spring latches, polypropylene tumblers, and steel D-rings.

2. Rods shall be custom cut to maintain consistent according to ceiling height to maintain the 18" clear below the ceiling fire sprinkler plane and 12" minimum distance from floor to bottom edge of panel.

3. Each privacy curtain panel shall be shipped and installed in original, recyclable plastic sleeve for infection control.

4. Each panel shall have a minimum often carriers spaced at a maximum of 11.5" on center.

5. Each panel shall ship with quick release system hardware and replacement key in place ready for installation.

Warranty:

Manufacturer shall warrant and imply that the items delivered here under are merchantable, fit for use for the particular purpose and will be free from defects in material and workmanship for a period of one year from the date of delivery. Contractor will replace all parts found defective within the period with cost of replacement, including any shipping costs, to be borne by the Contractor. Under no circumstance will any equipment covered by the guarantee be returned without (a) advance written notice to the contractor or (b) obtaining shipping instructions from the Contractor.

Field Verification

1. Identify areas where other than facility standard track is installed and provide list to designer to allow time for track replacement before installation begins.

2. Ascertain what furnishings must be moved to safely install system and inform designer.

Installation

1. Price of initial installation shall be included in the vendors bid/pricing.

2. Shall not commence until all required product is received and until any unsatisfactory conditions have been corrected.

3. Post award measurements are required to be taken by the vendor. Measurements provided are approximate based on drawings.

4. Shall be installed on existing track in accordance with approved manufacturer's recommendations.

5. Each privacy curtain panel shall be shipped and installed in original, recyclable plastic sleeve for infection control.

6. Installer to remove protective sleeve and all packaging from VA premises.

7. Installer shall provide all personnel, equipment, tools, and materials needed for installation.

OPERATING CONSTRAINTS

Each member of the installation team will have to attend a Kansas City VA Medical Center safety course at our main campus 4801 E. Linwood Blvd, Kansas City, MO 64128. The course is held every Tuesday from 7AM to approximately 8AM in Building 6, Room 210. This will give the installation crew the necessary badge they must wear to perform the work in our medical facility.

The installation of the privacy curtains and track will have to be scheduled with the KCVA Interior Design Office & Environmental Management Service based on the time that the clinical team believes will be least disruptive to our patients.

On-site work will be performed during normal working hours of 8:00 a.m. through 4:30 p.m. from Monday through Friday. Excludes weekends and holidays.

Services shall not be performed on the following legal Government Holidays:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

GRAY MARKET LANGUAGE

The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The vendor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.