36C25523Q0034.docx

SUBJECT*

Grease Trap Cleaning and Hydro-jetting (VA-23-00015661)

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Mark Socha mark.socha@va.gov 913-946-1992

PLACE OF PERFORMANCE

800 Hospital Dr

Columbia

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Grease Trap Cleaning and Service for the Harry S. Truman Memorial Veterans Hospital, 800 Hospital Drive, Columbia, MO 65201 as found in the statement of work.

NAICS Code: 562998 (All Other Miscellaneous Waste Management Services)

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

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PERFORMANCE WORK STATEMENT

For Pumping Grease Trap and Sewer Maintenance

The Harry S. Truman Memorial Veterans Hospital in Columbia, Missouri, includes maintenance on the sanitary waste facilities for food preparation and other domestic needs. To ensure reliable sanitary service, these facilities require regular maintenance.

1. Required Services

a. The selected contractor shall furnish all labor, equipment and incidentals necessary to clean hospital sewer mains located exterior to the main facility but within facility grounds. The cleaning work includes hydro jetting the mains within the hospital grounds to insure full flow of the mains. The contractor must have at least 300 feet of hydro jetting hoses, and water pressure to properly clean the sewer mains to include fittings in and around grease trap and connection to the building. Some sewer mains at the west side of the hospital are 25 feet deep. Facility staff will assist the contractor in locating sewer mains and access manholes. The contractor shall be responsible for cleaning any waste around the access manholes resulting from the contractor’s work. The sewer mains will be considered clean when the hydro jet equipment is visible at the next access manhole after the insertion access manhole and when no debris or waste is observed being pushed ahead of the hydro jet equipment as it is advancing or behind the hydro jet equipment as the equipment is being retracted.

The contractor shall provide services during the months of December, March, June and September between the hours of 8:00 a.m. – 4:30 pm, Monday through Friday, excluding Federal Holidays. The contractor shall coordinate all work with Arthur “Kyle” Grant at (573)814-6000 (ext. 52475) at least 24 hours prior to beginning work.

b. The selected contractor shall furnish all labor, equipment and incidentals necessary to pump and clean an approximately 1500-gallon grease trap. The contractor shall be responsible for cleaning any waste around the grease trap resulting from the contractor’s work. The grease trap shall be considered clean when all liquid and all accumulated grease have been removed.

The grease trap shall be cleaned at three (3) week intervals, either after 5:00 pm or on Saturdays. The contractor shall coordinate all work with Arthur “Kyle” Grant at (573)814-6000 (ext. 52475) at least 24 hours prior to beginning work and shall check in with the Engineering Control Center Operator on duty, Room D019, prior to commencing work. The Engineering Control Center Operator on duty shall verify completion of work, sign service ticket, and retain a copy for VA records.

c. The selected contractor shall furnish all labor, equipment and incidentals necessary to provide a quarterly preventative maintenance inspection of the grease trap during the months of December, March, June and September. The inspection shall include a written report of condition of grease trap and associated piping. The report shall be provided within two weeks of the inspection. Preventative maintenance inspection and cleaning of the grease trap may be combined with approval of the COR. The contractor shall coordinate inspections with Arthur “Kyle” Grant at (573)814-6000 (ext. 52475) at least 4 days prior to beginning work.

d. The selected contractor shall furnish all labor, equipment and incidentals necessary to clean hospital sewer main located from Canteen on first floor. The cleaning work includes hydro jetting the main within the hospital to insure full flow of the main from the Canteen. The contractor must have at least 300 feet of hydro jetting hoses, and water pressure to properly clean the sewer main to include fittings in and around the grease trap in the Canteen. Facility staff will assist the contractor in locating the sewer main and access point. The contractor shall be responsible for cleaning any waste around the access point resulting from the contractor’s work. The sewer main will be considered clean when the hydro jet equipment is visible at the next access point after the insertion access point and when no debris or waste is observed being pushed ahead of the hydro jet equipment as it is advancing or behind the hydro jet equipment as the equipment is being retracted.

The contract shall provide services during the months of December, March, June and September after 4:00pm. The contractor shall coordinate all work with Arthur “Kyle” Grant at (573)814-6000 (ext. 52475) at least 24 hours prior to beginning work and shall check in with the Engineering Control Center Operator on duty, Room D019, prior to commencing work. The Engineering Control Center Operator on duty shall verify completion of work, sign service ticket, and retain a copy for VA records.

2. Service Calls / Callback

a. Contractor shall respond to requests by the COR/Alternate, or authorized designee, within one hour by telephone, within two hours to be on site, during normal working hours. The course of action to resolve a service call problem and to determine if overtime will be allowed will be determined after consultation between the CO/COR and the Contractor.

b. Contractor shall respond to emergency requests or callbacks made from the CO or COR by contacting the appropriate party within 30 minutes by phone. This is required 24 hours a day, 7 days a week. The government representative will identify these calls as emergencies and will coordinate with the Contractor resolution of the problem and if overtime shall be required to address service requirements. From the time the appropriate party has been contacted, the contractor shall be on site within one hour to correct or repair issues.

c. Definition of an emergency is as follows:

i. Build up at the grease trap results in overflow

ii. Sewer line build up results in toilet, floor drain, sink, etc. overflow

3. Contract Security

The C&A requirements do not apply and a Security Accreditation Package is not required. Also, no BAA required.

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