36C25522Q0123.docx

SUBJECT*

INSPECTION OF THE SPRINKLER SYSTEM | MRN

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Sue Miller

PLACE OF PERFORMANCE

2401 West Main Street

Marion IL

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

The contractor will conduct an annual (1) and quarterly (3) inspection and testing of the VA Medical Center, 2401 West Main Street, Marion, Illinois station sprinkler systems and related piping systems and valves. The quote will be based upon NFPA 25 Standard for the inspection. Please see the Statement of Work attached to this document.

** SDVOSB contractors must follow the criteria per VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION) ** VOSB contractors must follow the criteria per VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION) ** Limitations of subcontracting shall apply**

It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the brand name.

If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your DUNS number.

Responses to this notice shall be submitted via email to Sue Miller at susan.miller99@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, January 31, 2022 at 12:00 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

Description I Specifications

1. The contractor will conduct an annual (1) and quarterly (3) inspection and testing of the VA Medical Center, 2401 West Main Street, Marion, Illinois station sprinkler systems and related piping systems and valves. The quote will be based upon NFPA 25 Standard for the inspection. The service shall be provided during the regular business hours of, 7:00AM - 4:30PM (0700-1630), Monday through Friday, excluding federal holidays.

The following systems will be part of this inspection and testing regime. (22) WET PIPE SPRINKLER SYSTEM, (2) DRY PIPE SYSTEM, (1) Preaction System, (1) Fire Pump, (18) Fire Hydrants, (8) Post Indicator valves.

The contractor will perform the inspection on all of the above-mentioned systems and will provided a detailed report submitted promptly to the CORT outlining clearly all items needing maintenance, repairs and /or replacement, which, in the judgment of the contractor may be necessary to meet NFPA 25 compliance. This report must be delivered to the Maintenance Office within 30 business days after contractor leaves the station. All inspections will be scheduled and approved by the COTR before the work starts.

2. The Contracting Officers Representative (COR) will be:

3. Contractor shall not replace any parts or perform any service that will result in additional charges without prior approval from the COR.

4. All contracting personnel must report to the Maintenance Office to sign in before and after work on the premises of the VA Medical Center, Marion, Illinois. After work has been completed, the contractor must sign out and furnish a detailed field service report, or equivalent, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information:

a. Date and time of the contractor's arrival on station.

b. Detailed report of test results pertaining to the overall operating parameters of the sprinkler system and list of all NFPA 25 non-compliance issues or deficiencies.

c. Summary of maintenance recommendations or maintenance strategies that should be adopted by Marion VA maintenance personnel to enhance unit performance and reliability.

5. a. Payment will be made monthly, in arrears, upon receipt of a properly prepared invoice, referencing the period for which payment is due, contract number and/or purchase order number

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The following major systems will be covered during this inspection and testing contract:

WET PIPE SPRINKLER SYSTEM—

QUARTERLY INSPECTION I TESTING

I. Visually inspect all gauges

2. Visually inspect all control valves to ensure they are in proper orientation

3. Visually inspect all control valves to ensure they are locked or tamper switches are in place.

4. Visually inspect exterior of Alarm Valves

5. Ensure that the hydraulic nameplate is legible and securely attached to the or riser area

6. Perform main drain test

7. Test all tamper switches and supervisory devices as required by NFPA 72 to insure they function properly

8. Visually inspect all control valves to ensure they are in proper orientation

9. Visually inspect all control valves to ensure they are locked or tamper switches are in place

10. Open and operate all valves

11. Test position of control valves

12. Test supervision of control valves

ANNUAL INSPECTION I TESTING

1. Visually inspect all control valves to ensure they are in proper orientation

2. Visually inspect all control valves to ensure they are locked or tamper switches are in place

3. Visually inspect exterior of valves

4. Ensure that hydraulic nameplate is legible and securely attached to the riser or riser area

5. Perform main drain test

6. Test all tamper switches and supervisory devices as required by NFPA 72 to assure they function properly

7. Inspect hangers, bracing, pipe and fittings from floor level

8. Visually inspect sprinkler heads to assure they are in proper location and orientation

9. Verify the number and types of spare sprinklers are available

10. Verify the proper sprinkler wrenches for sprinkler heads are available

11. Open and operate all valves

12. Inspect pressure regulating and relief valves

13. Test position of control valves

14. Test supervision of control valves

15. Operate each control valve through its full range and return to its normal position

16. Test pressure regulating and relief valves

17. Lubricate the operating stems on OS&Y valves

DRY PIPE SPRINKLER SYSTEM—

QUARTERLY INSPECTION I TESTING

1. Visually inspect all gauges

2. Visually inspect all control valves to ensure they are in proper orientation

3. Visually inspect all control valves to ensure they are locked or tamper switches are in place

4. Visually inspect exterior of Alarm Valves

5. Visually inspect exterior of Pre-action and Deluge Valves

6. Visually inspect exterior of Dry Pipe Valves

7. Ensure that hydraulic nameplate is legible and securely attached to the riser or riser area.

8. Perform main drain test

9. Test all tamper switches and supervisory devices as required by NFPA 72 to assure they function properly I 0. Visually inspect exterior of Dry Pipe valves

11. Determine dry pipe system priming water level

12. Test low air pressure alarm

13. Test quick opening devices

14. Visually inspect all control valves to ensure they are in proper orientation

15. Visually inspect all control valves to ensure they are locked or tamper switches are in place

16. Open and operate all valves

17. Inspect pressure regulating and relief valves

18. Test position of control valves

19. Test supervision of control valves

ANNUAL INSPECTION/TESTING

1) Visually inspect all gauges

2) Visually inspect all control valves to ensure they are in proper orientation

3) Visually inspect all control valves to ensure they are locked or tamper switches are in place

4) Visually inspect exterior of alarm valves

5) Ensure that hydraulic nameplate is legible and securely attached to the riser or riser area

6) Perform main drain test

7) Test all tamper switches and supervisory devices as required by NFPA 72 to assure they function properly

8) Inspect hangers and bracing

9) Inspect pipe and fittings from floor level

10) Visually inspect sprinkler heads to assure they are in the proper location and orientation

11) Verify the proper number and types of spare sprinklers are available

12) Verify the proper sprinkler wrenches for sprinkler heads are available

13) Test all associated control panels, indicating, initiating devices as outlined in NFPA 72

14) Test quick opening devices and/or accelerators

15) Visually inspect exterior of Dry Pipe Valves

16) Determine dry pipe system priming water level

17) Test low air pressure alarm

18) Test quick opening devices

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19) Trip test the dry pipe valve

20) Internally inspect the dry pipe valve

21) Test the air pressure maintenance device

22) Visually inspect all control valves to ensure they are in proper orientation

23) Visually inspect all control valves to ensure they are locked or tamper switches are in place

24) Open and operate all valves

25) Inspect pressure regulating and relief valves

26) Test position f control valves

27) Test supervision of control valves

28) Operate each control valve through its full range and return to its normal position

29) Test pressure regulating and relief valves

30) Lubricate the operating stems on OSW&Y valves

ANNUAL INSPECTION/TESTING FIRE PUMP

1) Check packing boxes, bearings or pump casing for overheating. Record pump-starting pressure

2) Record time pump runs after starting (for automatic stop controllers).

3) Inspect pump house, ventilating louvers to verify that: Verify heat is adequate (40 degrees (F) or more). Verify that louvers are free to operate.

4) Inspect pump system to verify that:

Pump suction and discharge and bypass valves are fully open. Piping is free from leaks.

Suction line pressure gauge reading is normal. System line pressure gauge reading is normal. Suction line reservoir is full.

Wet pit suction screens are unobstructed and are in place.

5) Inspect electrical system to verify that:

Controller pilot (power-on) is illuminated. Transfer switch normal pilot light is illuminated. Isolating switch is closed.

Reverse phase alarm pilot light is off or normal phase rotation pilot light is on. Oil level in vertical motor sight glass is normal.

TESTING PROCEDURES

1) At No- Flow Condition (churn)

2) Check circulation relief valve for operation to discharge water.

3) Check pressure relief valve (if installed) for proper operation.

4) At Each Flow Condition.

5) Record simultaneous (approximate) readings of pump suction and discharge pressures and pumps discharge flow.

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6) A copy of the pump test characteristic curve shall be provided with the results of the field test recorded on a form as described in NFPA No. 20.

7) Observe operation of any alarm indicators or any visible abnormalities.

8) Testing shall be conducted as manufacturing recommended requirements.

ANNUAL PLOW FIRE HYDRANTS

1) Perform required annual flow test

2) Check hydrants for accessibility

3) Check tightness of hydrant outlets

4) Check top of hydrants for leaks

5) Check for leaks in gaskets under caps

6) Check for cracks in hydrant barrel

7) Check and time hydrant drainage

8) Inspect operating nut for wear or rounded comers

9) Inspect outlet threads for damage

ANNUAL INSPECTION POST INDICATOR VALVE

1) Each valve will be checked for torsion to ensure that the rod has not become detached from the valve.

2) Each valve will be examined to insure that is does not become jammed.

3) Ensure that each valve is accessible and that direction of valve opening is clearly marked.

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