36C25522Q0118.docx

SUBJECT*

Courier Service | VA St. Louis Health Care System

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Sue Miller

PLACE OF PERFORMANCE

John Cochran Division

Jefferson Barracks Division

915 North Grand Blvd

St. Louis MO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

REQUEST FOR INFORMATION/ SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 492110 (Couriers and Express Delivery Services). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

**a potential qualified contractor to provide Courier Services for the VA St. Louis Health Care System between the John Cochran Division located at 915 North Grand Blvd, St. Louis, MO.; Jefferson Barracks Division located at #1 Jefferson Barracks Drive, St. Louis, MO.; and the surrounding Community Based Outpatient Clinics (CBOC), and other locations. Please see the Statement of Work attached to this document.

** SDVOSB contractors must follow the criteria per VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION) ** VOSB contractors must follow the criteria per VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION) ** Limitations of subcontracting shall apply**

It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the brand name.

If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your DUNS number.

Responses to this notice shall be submitted via email to Sue Miller at susan.miller@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday, January 28, 2022 @ 12 p.m. CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

1. Scope: Contractor shall furnish all vehicles and personnel necessary to perform Courier Services in strict accordance with all terms, conditions, provisions, and specifications of this solicitation between the John Cochran VA Medical Center (located at 915 North Grand Blvd, St. Louis, MO 63106) Jefferson Barracks (located at #1 Jefferson Barracks Drive, St. Louis, MO 63125), and the Community Based Outpatient Clinics (CBOC) and other locations:

VA Clinic, 1190 Fortune Blvd, Shiloh, IL 62269 VA Clinic, 6854 Parker Road, Florissant, MO 63033 VA Clinic, 844 Waterbury Falls Drive, O’Fallon, MO 63368 VA Clinic, 1627 A Roy Drive, Washington, MO 63090 VA Clinic, 3615 Olive St. St. Louis, MO 63108 VA Clinic, 501 N. Grand Blvd. 3rd floor, St Louis, MO 63103 VA Clinic, 4974 Manchester Ave, St. Louis, MO 63110 VA Clinic, 2727 Washington Ave, St. Louis, MO 63101 VA Hope Recovery Center, 515 North Jefferson Ave, St. Louis, MO 63103 Barnes-Jewish Hospital, #1 Barnes-Jewish Hospital Plaza, St. Louis, MO 63110 American Red Cross, 4050 Lindell Blvd. St. Louis, MO 63108 Unity Care Center, 107 Piper Hill, St. Peters, MO 63376 St. Louis City Probate Court, 10 N. Tucker, 10th Floor, St. Louis, MO 63101 St. Louis County Probate Court, 7900 Carondelet, St. Louis, MO 63105 St. Anthony’s Medical Center, 10010 Kennerly Road, St. Louis, MO 63128 St. Louis University, 3635 Vista, St. Louis, MO 63110 St. John’s Mercy Medical Center, 615 S. New Ballas Road, St. Louis, MO 63141 Missouri Baptist Medical Center, 3015 N Ballas Road, St. Louis, MO 63131 St. Luke’s Hospital, 232 S. Woods Mill Road, Chesterfield, MO 63017 Scott Air Force Base Hospital, 301 Losey Street, 5th Floor, Room A519 (HBPC Supply Room), Scott AFB IL 62225

Services shall include the transportation of laboratory specimens (blood/body fluids), mail, office supplies, documents, medical records, x-rays, medical and prosthetic supplies, sterile and contaminated medical instruments, other hand-carried materials or items capable of being carried by a two-wheeled cart. Contractor shall furnish all equipment, vehicles, fuel, labor, meals, lodging, and relating items in conjunction to the performance of courier services. Services shall be provided daily, Monday through Friday, except for Government Holidays, with some exception under special circumstances as determined by COR. Items will always be secured (locked) while in the possession of the contractor.

2. Item to be transported:

27/12 L x 21 1/2W x 16 H. Occasionally, containers may be larger or in bags.

3. Response Time and Days of Service:

Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. Pickup services will not be required for the CBOCs for these Federal Holidays. The Contractor shall call and verify days around the major holidays.

i. Requests for additional pick up/delivery (add-on for same day service) will be made by telephone call and will only be accepted by the Contractor from Authorized Callers as designated by the COR. Pick up time will be determined during the phone call and needs to be delivered within two (2) hours. Add on pick up/delivery services will be identified in the monthly detailed invoice with the authorized caller’s name. The Authorized Caller list will be provided by the COR to the Contractor and will send an update as needed.

4. Lost, Stolen or Damaged Items: Contractor shall make all reasonable provisions to protect items being transported against loss. Should an item be lost or stolen while in the Contractor’s possession, the Contractor shall reimburse the VA St. Louis Health Care System for the cost of the package or envelope and its contents. Should an item become damaged beyond use, the Contractor shall reimburse the VA St. Louis Health Care System for the cost of the item.

5. Contractor Requirements:

meet any minimum applicable requirements mandated by the State of Missouri.

f. The vehicle shall be clean, and no passenger or animals allowed during transport of any VA St. Louis Health Care System item.

6. Invoices/Billing: The Contractor shall furnish a monthly detailed invoice indicating work performed per the Price Schedule, monthly in arrears. Invoices shall be submitted to:

Payment will be made after the receipt of a properly prepared invoice. The invoice must contain, at a minimum, the following information:

7. Special Requirements:

8. Service Contract Act of 1965: All service employees who will be employed in the performance of the contract awarded as a result of this solicitation shall be paid no less than the wages shown on the Wage Determination which is incorporated and made a part of this solicitation and resulting contract.

9. The Joint Commission Competency Requirements: The Contractor shall be responsible to ensure that contractor personnel coming to the work site shall receive the information required to perform their duties according to JACO standards.

10. VISN 15 Personal Security Verification (PIV) Card and/or Security Badge Requirements for Contractor Employees:

(1) Definitions. As used in this clause – Access means routine, unescorted physical entry into, and to the extent authorized, mobility within a Government facility. Also, it means the ability to obtain, view, read, modify, delete, and/or otherwise make use of information technology.

Contractor employee means an employee of the prime contractor or of any subcontractor, affiliate, partner, joint venture, or team members with which the contractor is associated. It also includes consultants engaged by any of those entities.

Facility and Government facility mean buildings, including areas within buildings, owned, leased, shared, occupied, or otherwise controlled by the federal government.

Information technology means any equipment or interconnected system or subsystem of equipment, including telecommunications equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. This includes both major systems/applications and general support systems as defined by OMB Circular A-130, owned by VA or owned and operated on VA’s behalf by another party.

(2) Access to VA Facilities or Systems.

(i) General. The performance of this contract requires contractor employees to have routine, unescorted access to VA facilities. All such employees who do not already possess a current Security Badge or PIV Card acceptable to VA shall be required to provide personal information, undergo an FBI National Criminal History Fingerprint Check, and obtain a Security Badge or PIV Card prior to being permitted access to any such facility in performance of this contract. No contractor employee will be permitted routine, unescorted access to a VA facility without a proper Security Badge or PIV Card.

(ii) Citizenship-related requirements. If required by the contract, each affected contractor employee as described in paragraph (a) shall be a United States (U.S.) citizen. Otherwise, each affected contractor employee as described in paragraph (a) shall be:

(iii) Background information.

(iv) Security Badge or PIV Cards.

(v) Control of access. VA shall have and exercise full and complete control over granting, denying, withholding, and terminating access of contractor employees to VA facilities and systems. The Contracting Officer will notify the contractor immediately when VA has determined that an employee is unsuitable or unfit to be permitted access to a VA facility or system. The contractor shall immediately notify such an employee that he/she no longer has access to any VA facility or system, shall retrieve the employee’s Security Badge or PIV Card from the employee, and shall provide a suitable replacement employee in accordance with the requirements of this clause. The Government may not be able to give the contractor the reason for requiring the removal of the unsuitable contractor employee. The Government shall not be responsible for any costs incurred by the contractor as a result of removing such employee from the subject contract.

(vi) HIPAA Compliance

(vii) Termination. Failure on the part of the Contractor to comply with the terms of this clause may result in termination of this contract for default.