36C25521Q0016_1.docx

Contract Opportunity Sources Sought Notice

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* = Required Field Contract Opportunity Sources Sought Notice R410 Spill Prevention Control and Countermeasure Plan | MARION VAMC |(VA-21-00006952)

66048 36C25521Q0016 10-23-2020 12:00

CENTRAL TIME, CHICAGO, USA

N

541330 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

Al Cheeks Albert.CheeksJr@VA.Gov

Department of Veterans Affairs Marion VA Healthcare System 2401 West Main Street Marion, IL 62959 62959

USA

Albert.CheeksJr@VA.Gov Albert.CheeksJr@VA.Gov Albert.CheeksJr@VA.Gov Albert.CheeksJr@VA.Gov

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT.

The Department of Veterans Affairs, Network Contracting Office (NCO) 15, Leavenworth KS 66048 is currently conducting a market survey to identify possible sources capable of providing services needed to plan, develop, and deliver a properly completed “Spill Prevention, Control, and Countermeasures Plan (SPCC)” per 40 CFR Part 112 instructions and requirements for the U.S. Department of Veterans Affairs Marion, IL VA Health Care System located at 2401 West Main Street, Marion, IL. The contractor shall complete the tasks as described below in this Statement of Work.

2. Scope The contractor shall provide support to the Marion IL VA Health Care System (hereinafter called the “VA”) through the preparation of a SPCC Plan (hereinafter referred to as the “Plan”) required by 40 CFR Part 112 (hereinafter referred to as the “Rule”). This written Plan will follow the format sequence in the Rule and address three principal areas: (1) Operating procedures implemented or needed by the VA to prevent oil spills: (2) Control measures installed or needed by the VA to prevent a spill from entering navigable waters or shorelines; and (3) Countermeasures to contain, clean-up and mitigate the effects of an oil spill that has an impact on navigable waters or adjoining shorelines. This Plan will provide details of the equipment, workforce, procedures, and steps necessary to prevent, control, and provide adequate countermeasures to a discharge of oil (defined by the Environmental Protection Agency as oil in any kind or in any form, including, but not limited to: fats, oils, or greases of animal, fish, or marine mammal origin; vegetable oils, including oils from seeds, nuts, fruits, or kernels; and, other oils and greases, including petroleum, fuel, fuel oil, sludge, synthetic oils, mineral oils, oil refuse, or mixed with wastes other than dredged spoil). Preparation of the Plan will require site visits and records inspection in order to capture exiting and planned changes (Appendix A) to oil containing equipment and systems through November 30, 2020, and prepare a hazard analysis, evaluation of existing preventative measures, determination of spill response training, and the development of written procedures consistent with the requirements for an effective Plan.

3. Contractor’s Responsibilities – Regulatory Compliance

It shall be the Contractor’s responsibility to identify the applicable federal, state, local, and VA laws, regulations, and policies applicable to the development of a Plan and apply the procedures and protocols as required.

The Contractor shall comply with the issue or version (including all changes and amendments) of federal, state and local environmental statutes and regulations in effect at the time that the Notice to Proceed is issued for this delivery order. The Plan will meet the following requirements, as applicable:

-29 CFR 1910.38 Emergency Action Plans and Fire Prevention Plans.

-29 CFR 1910.119, Process Safety Management of Highly Hazardous Chemicals.

-29 CFR 19190.120, Hazardous Waste Operations and Emergency Response.

-29 CFR 1910.46, Confined Space.

-29 CFR 1910.1200, Hazard Communication.

-29 CFR.1450, Occupational Exposure to Hazardous Chemicals in the Laboratory.

-33 CFR 153, Control of Pollution by Oil and Hazardous Substance Discharge Removal.

-40 CFR 109, Criteria for State, Local, and Regional Oil Removal Contingency Plans.

-40 CFR 110, Discharge of Oil.

-40 CFR 112, Oil Pollution Prevention.

-40 CFR 116, Designation of Hazardous Substances under the Federal Water Pollution Control Act.

-40 CFR 117, Reportable Quantities for Hazardous Substances.

-40 CFR 262, Generators of Hazardous Waste.

-40 CFR 280, Technical Standards and Corrective Action Requirements for Owners and Operators of Underground Storage Tanks.

-40 CFR 300, Oil and Hazardous Substance Pollution Contingency Plan.

-44 CFR 302, Emergency Operations Plan Requirements.

-49 CFR 171-178, HAZMAT Regulations

The Contractor shall comply with the latest revision of 40 CFR Part 112 along with the current issue or version of the VA information letters and VA directives, instructions, regulations, policies and other documents in effect on the date of the issuance of the Notice to Proceed, including but not limited to the documents cited in the basic contract and below.

4. Contractor’s Responsibilities – Site Inspection, Survey of Existing Conditions and Tentative Schedule

The Contractor (Professional Engineer, P.E. or his/her Agent) shall conduct at least one site inspection at the VA Facility located at 2401 West Main Street, Marion, IL 62959 to accomplish the requirements of this delivery order. The Contractor will coordinate the inspection with the designated Contracting Officer’s Representative (COR). The site inspection(s) will be conducted no more than 15 days after the effective date of the Notice to Proceed. The Contractor shall review existing site conditions, conduct interviews with appropriate VA personnel, and gather data/information/digital pictures necessary for the successful completion of the tasks described in this SOW. Within thirty (30) days of completion of the site inspection, the Contractor shall submit to the COR three double-sided copies of a site inspection report and a draft Plan in a three-ring binder. Contractor will also provide a copy of the draft Plan on computer disk in a format compatible with the VA computer system software which includes AutoCAD Version 8 or newer for site maps and/or drawings (electronic version). The site inspection report shall include a summary of project tasks addressed, a list of contacts, and a discussion of observations, data obtained, and any deficiencies and/or accomplishments.

The tentative schedule includes:

· Within 30 days of VA receipt of draft report and Plan, the Contractor shall attend a meeting to review and discuss the drafts with VA staff.

· VA staff will provide comments to the Contractor within 30 days following the draft review and discussion meeting.

· Contractor will incorporate VA comments and provide five (5) double sided copies of the final Plan in three ring binders within 30 days of receipt of VA comments. Contractor will also provide a copy of the final Plan on computer disk in a format compatible with the VA computer system software which includes AutoCAD Version 8 or newer for site maps and/or drawings. All sections of the Plan and Appendices must be clearly labeled and tabbed for fast and easy access during an emergency.

5. Contractor’s Responsibilities - Records Review

The Contractor shall review available records at the VAMC on oil products on hand, petroleum product usage, history of oil spill events, existence of oil storage and piping systems, security systems in place, and status of training for various affected personnel. In addition, the Contractor shall review current procedures and methods for responding to spill emergencies in order to complete the preparation of the response portion of the Plan. The VA will provide an initial inventory of all oil containing equipment, containers, etc. on their property. Contractor will be expected to review this document and update as necessary if additional oil bearing items are found during the course of site inspection(s). Contractor will also be expected to be knowledgeable regarding applicable regulations and to ask pertinent questions to ensure all applicable items are listed on this inventory. Preparation of a final inventory will be expected as part of the final SPCC.

6. Contractor’s Responsibilities - Meetings

The Contractor shall participate in meetings as required to successfully complete this project. Prior to the site inspection(s) at the VA, the Contractor will meet with applicable VA staff to discuss the scope and schedule of the effort. The Contractor will present his pre-site inspection(s) data requirements at this meeting. The Contractor shall participate in at least one (1) initial draft review and discussion meeting at the VA during the performance of the work under this SOW.

7. Elements of the Completed Plan

The Plan shall meet the requirements of the regulations and guidance documents cited in this SOW. The Plan must be certified compliant with 40 CFR Part 112.3 (d) by a registered professional engineer (from the same state as the VA facility location) with a current registration affixed seal. In addition the Plan shall be reviewed and include the certification and seal of a Professional Engineer (PE) who is familiar with the requirements of 40 CFR 112.1 through .21, including the appendices, who has visited (or conferred with his/her Agent who has visited the VA Facility) the VA and examined the facility, who has prepared the Plan in accordance with good engineering practices (including consideration of applicable industry standards and with the requirements of 40 CFR noted above), who has established the procedures of required inspections and testing, and who has deemed the written Plan adequate for this VA facility. The PE must be licensed in the State of Illinois. The Plan shall identify the total resources, such as personnel and equipment, necessary to abate to the maximum extent practicable, a worst-case release, to include releases resulting from fire, explosion, or equipment failure. The Plan shall identify the resources necessary to reduce or prevent the substantial threat of a worst-case release. The Plan shall also identify the VA Facility individual having full authority to oversee the removal of hazardous materials or other products from a site.

The Contractor shall prepare this Plan to contain, as a minimum, the following elements:

· Name of Facility.

· Type of Facility.

· Mission Statement.

· Date of Initial Operation.

· Location of the Facility (Longitude and Latitude).

· Name and Address of Owner.

· Professional Engineer Certification.

· Management Approval.

· Personnel training and oil discharge prevention briefings.

· Plan to follow the sequence of 40 CFR 112.7 or provide a cross-reference to the requirements of 40 CFR 112.7.

· Discussion of the VA’s Conformance with the Requirements of 40 CFR 112.1 thru .21.

· Describe the physical layout of the VA, including a detailed, current Facility Diagram (112.7(a)(3)) that locates each applicable container, storage tank, transfer stations, and piping and drainage patterns.

· Facility inspections.

· Site security.

· Plan reviews.

· The type of oil in each container.

· Bulk storage container compliance.

· Discharge prevention measures including procedures for routine handling of products.

· Discharge or drainage controls such as secondary containment around containers and structures, equipment, and procedures for control of a discharge.

· Countermeasures for discharge discovery, response, and cleanup both for the VA and those that might be required of a contractor.

· Load/unloading requirements and procedures.

· Transfer procedures and equipment (including piping).

· Methods of disposal of recovered materials in accordance with applicable regulations.

· Contact list and phone numbers for the VA response coordinator, National Response Center, a suggested list of cleanup contractors with whom an agreement for response can be made with, and the appropriate federal, state, and local agencies who must be contacted in case of a discharge as described in 40 CFR 112.1(b).

· Information and procedures necessary for the VA’s designated person who reports a discharge.

· Where experience indicates a reasonable potential for equipment failure, a prediction of the direction, rate of flow, and total estimated quantity of oil, which could be discharged as a result of each type of major equipment failure.

· A listing of appropriate containment and/or diversionary structures or equipment to prevent a discharge as described in 40 CFR 112.1(b) that includes:

· Dikes, berms, or retaining walls sufficiently impervious to contain oil,

· Curbing,

· Culverts, gutters, or other drainage systems,

· Weirs, booms, or other barriers,

· Retention Ponds,

· Spill diversion ponds, or

· Sorbent materials.

The Plan must be organized in such a manner so that the portion that describes the procedures to use when a discharge occurs is readily accessible, identifiable and usable in an emergency, and includes appropriate supporting material as appendices.

8. Project Management

The Contractor shall supply all personnel, material, equipment, transportation, required to perform work described in this SOW. The Contractor shall conduct management and planning functions during the course of the effort. The Contractor shall plan activities and schedule activities and milestones in such a fashion as to complete this contract by November 30, 2020, including delivery of a satisfactory final Plan. The Contractor shall not give any news releases or conduct media interviews concerning the work performed under this delivery order. Any media or outside entity inquiries will be immediately reported to the VA’s COR.

9. Submittals/Deliverables

Three (3) copies of the draft report and Plan and five (5) copies of the final report and Plan will be delivered to the VA’s COR in a manner sufficient to meet the timeframe listed in Paragraphs 4 and 8, above. The final Plan is to be completed and in the possession of the VA by November 30, 2020. All copies shall be double-sided and submitted in three-ring binders along with a copy on computer disk in a format compatible with the VA computer system and software programs. All material and information gathered and/or developed during the performance of the tasks listed in this contract shall be the property of the U.S. Government. Data gathered during the evaluation shall not be used or distributed by the Contractor without written permission of the VA.

The North American Industry Classification Systems (NAICS) is 541330 (Engineering Services) and the standard size is $16.5 million. The Product Service Code (PSC) is R410 (Environmental Systems Protection). Responses to this notice must be submitted in writing (email) and must be received not later than Friday, October 23, 2020 at 12:00 PM. Email: Albert.CheeksJr@VA.Gov with the subject line containing: “36C25521Q0016, SPILL PREVENTION CONTROL” . No telephone inquiries will be accepted.

Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities on the specific equipment identified above, DUNS number and address, point of contact and social-economic status. Interested parties who do not submit the above information on or before the response due date and time will not be considered for this procurement. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 541330. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Beta.Sam website http://www.BetaSam.Com at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.