36C25521Q0011.docx

36C25521Q0011

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C255-20-AP-2134

10/14/2020 36C25521Q0011 10-14-2020 Seeler, Dana dana.seeler@va.gov 913-946-1977 10-23-2020

10:00AM CST

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 811310 $8 Million N/A X Department of Veteran's Affairs Colmery-O'Neil VAMC 2200 Gage Blvd Topeka, KS 66622-0001

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 Contract is for Multi-Year Electrical Maintenance Services to be performed at the Topeka, Kansas VAMC.

(See Attached Statement of Work) No Site Visit is scheduled at this time.

Question period will close on 10/19/2020, 10:00 AM CST.

Answers will be posted by amendment (if applicable).

Reponses to this RFQ are to be submitted electronically via email to dana.seeler@va.gov.

$0.00 See CONTINUATION Page x X Seeler, Dana L.

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Offeror DUNS #:

Company Name and Address:

Point of Contact:

Phone Number:

Email Address:

Tax ID#

GSA or VA NAC Contract Number

b. GOVERNMENT: Contracting Officer 36C255 Seeler, Dana L.

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25521Q0011

B.2 STATEMENT OF WORK

Base Year:

11/01/2020-10/31/2021 Triennial Electrical Testing 2021

PROFESSIONAL TESTING AND MAINTENANCE OF ELECTRICAL SYSTEMS

AND EQUIPMENT AT THE TOPEKA, KANSAS VAMC

1. GENERAL REQUIREMENTS:

A. Work under this contract shall be performed under supervision of a Registered Professional Engineer. The Registered Professional Engineer shall be on site initially to discuss with the Engineering Office the procedures used to test, survey, report and service the equipment required to be serviced under this contract. The Registered Professional Engineer shall supervise the services personally, review the final report and discuss with the Engineering Officer the results of the services, any recommendations, future actions and professional options, which are contained in the report.

B. The Field service work shall be performed directly by Field Service Engineers who have successfully demonstrated their knowledge and experience in the Field of Electrical Power Distribution Systems Testing. The Field Service Engineer shall be capable of the following: (I) testing, assessing, evaluating, servicing and reconditioning components, (2) assuring that the equipment on which work has been performed in safe, reliable and acceptable for its intended purpose. and (3) identifying defective equipment and potential safety problems, environmental hazards or code violations.

C. The Supervising Service Engineer must be accredited as a Certified Electrical Test Technologist by the NTCET (National Institute for Certification of Engineering Technologists) or the NETA (National Electrical Testing Association) or similar certification and have a minimum of five (5) years of experience on similar major testing projects.

D. All other testing technicians assigned to the project must be certified by NICET, NETA, or must have an equivalent qualified certification. All Licensed electricians and technicians must have experience in high voltage testing and maintenance of electrical gear.

E. Test assistants and apprentices assigned to the project, as assistants to certified technicians, shall not exceed a ratio of one non-certified assistant or apprentice to two certified technicians.

F. The names and certification numbers of the Registered Professional Engineer supervising the work and signing the test reports and the Supervising Field Service Engineer must be provided by the Contractor and verified by the Contracting Officer before contract award. After contract award, similar data for all certified technicians who will be assigned to work on the project must also be submitted and approved before starting work on the contract.

G. All work performed shall be fully documented by the Contractor. Testing shall be performed in compliance with manufacturers' recommendations and applicable NEMA, NETA, ANSI, ASTEM, ASA, and VA Standards as specified for each section in specifications. The VA Standards are to be considered the minimum standard level – a higher standard is optimal.

H. Prior to commencing work, General Contractor shall provide proof that an OSHA certified "competent person" (29 CFR l 926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present. Contractor shall abide by OSHA regulations with respect to Lock-Out and Tag-Out of any potential energy source.

I. All outages shall be scheduled and approved in writing at least two weeks in advance. Outages will be scheduled only at night and on weekends. Submit timeline (bar chart) to complete items outlined in the Statement of Work (SOW) below that and staffing assigned to each task.

J. Visits to the site by Bidders may be made only by appointment the Medical Center’s engineering Service Line Manager or his designee.

2. SCOPE OF WORK:

SPECIFIC REQUIREMENTS FOR PERFORMING THE TESTING AND

MAINTENANCE OF ELECTRICALE QUIPMENT

G. The work required in Bldg. 41 will be to clean service and test the medium voltage breakers, clean, service and torque the switchgear and clean and inspect capacitor banks. The work required in Bldg. 1 will be to: clean, service, test, and torque, the 208/ 120V double-ended switchboard; clean, service and test the main breakers and the tie breaker of the double-ended switchboard, and clean, service the 480V¬disconnect for x-ray. The VA has emergency generators that will be running during any power interruption to supply power to critical functions. Between the hours from 6:00AM and 7:00AM, Contractor will assist VA staff with verifying that all power has been restored to buildings if affected by the power outage and trouble-shoot any electrical equipment that has been service during the outage.

H. The following buildings will be scheduled for cleaning and servicing of medium and low voltage switchboard and transformers, torque of associated buss bars, re-tightening of connections and exercising main and branch breakers between the hours of 6:00 PM and 6:00 AM:

· Bldg. 1

· Bldg. 41

· All campus wide transformers and section switches

M. Testing Contractor is to make arrangements with an electrical supply house to obtain electrical parts in the event of a failure that may occur during normal or after normal business hours.

SWITCHGEAR/DISCONNECT SWITCH INSPECTION,

TESTING, AND MAINTENANCE, BUILDING 1

A report must be made to record the status of indicated items on all switchboards and disconnect switch listed below.

1. Switchgear and Switchboard Assemblies - General for All Switchboards

a. Visual and Mechanical Inspection

b. Electrical Tests

a. Note, the first service switchboard in Bldg. # 1 is a double-ended switchboard with a 2000 Amp Main breaker on each end with a tiebreaker. See list on page 5 for frame and breaker sizes. This switchgear is located in room A14.

WARNING-TURN OFF POWER AHEAD OF THE SWITCHBOARD BEFORE PERFORMING ANY OF THE FOLLOWING OPERATIONS. CHECK INCOMING LINE TERMINALS WTTH A VOLTMETER TO POSITIVELY ASCERTAIN THAT THE EQUIPMENT is TOTALLY DE-ENERGIZED. PERFORM WORK ON ONE SECTION OF THE DOUBLE-ENDEND SWTTCHBOARD AT A TIME.

b. Inspect, Clean, and Service of Switchboard During Power Outage:

i. Look for any sign of moisture inside the switchboard.

ii. Use brush and/or vacuum cleaner to remove dust from switchboards.

iii. Carefully inspect all visible electrical joints and terminals:

1. Torque bolts and nuts according to manufacturers' recommendations.

2. If joints or terminals appear to be badly discolored, disassemble clean or replace.

3. Look for any signs of deterioration in insulating material.

4. Ensure that any conditions that caused overheating has been corrected.

5. Inspect for proper identification of protective devices and switches

6. Check for signs of arching and make recommendations.

iv. Check the operation of all mechanical components:

1. Check all switch operator mechanisms and external operators on circuit breakers

2. Check all mechanical and electrical interlocks

3. Check all devices for missing or broken parts, corrosion or excessive wear

c. Electrical Test of Switchboard:

i. Perform insulation resistance tests on each bus section, phases-to-phase and phase-to¬ ground.

d. Inspect and Perform Preventive Maintenance on each of the Draw-out Circuit Breakers.

i. Check for breaker and fuse compatibility and AlC rating against manufacturer specifications. Check control circuit fuse rating and connections.

ii. Lubricate circuit breakers as required

iii. Exercise all active components

iv. Check for proper blade alignment

v. Check tightness of all hardware connections

vi. Check arc chutes for physical damage.

vii. Electrical test on draw-out breakers:

1. Check the following functions by primary injection long time pick-up, long time delay, short time pick-up, short time delay, instantaneous pick-up, check trip reset operation.

2. Measure contact resistance.

3. Perform insulation resistance test phase to ground, phase to phase and across open contacts.

viii. Ensure all spring charge/discharge flags work properly and smoothly.

BUILDING 1, SQUARE D SWITCHBOARD #1 FRAME and BREAKER SIZES Breaker Number

MAIN B

3. SERVICE 2 OF 4: 480V, 600A, SQUARE D, Deadbolt Disconnect Switch to X-Ray Department, Building 1

a. Inspect, clean, service, and check all connections for proper torque. Exercise switch. No testing is required on switch. This disconnect switch is located in room Al4.

4. 800A, SQUARE D, Deadbolt Disconnect Switch (EDS), Building 1

a. Inspect, clean, service, and check all connections for proper torque. Exercise switch. No testing is required on switch. This disconnect switch is located in room A114.

5. EMERGENCY POWER DISTRIBUTION PANEL (EMER DP): SQUARE D, 120/208V, BUILDING 1

Note, emergency power panel has a l200Amp main and eight branch breakers to automatic transfer switches (ATS). This emergency panel board is located in room Al4.

a. Inspect, clean, service and check all connections for proper torque. No electrical testing is required on this switchboard. Exercise all breakers.

6. DISTRIBUTION PANELS, 120/208V, BUILDING 1:

Note, emergency power distribution panels are connected to automatic transfer switches (ATS) which receive power from panel board (EMER DP) which is located in room A114.

a. Inspect, clean, service and check all connections for proper torque. No electrical testing is required on these switchboards. Exercise all breakers.

* On emergency power off of ATS ** Serves equipment in Rm A14; Normal utility power *** Panels are feed off of common ATS (CBTS-1) **** On utility power

7. SERVICE 3 OF 4: SWITCHBOARD #3, SIEMENS, 277/480V, BUILDING I Note, the third service switchboard in Bldg. # 1 is a single feed switchboard with a 2000 Amp main breaker and branch breakers. This switchboard is located in room C5.

a. Inspect, clean, service and check all connections for proper torque. No electrical testing is required on this switchboard. Exercise all breakers.

8. 400A, 120/208V, SIEMENS, MCC:

Note, the MCC in Bldg. # I is a single feed MCC with a 400 Amp main breaker and eight branch breakers. This MCC is located in room CS.

a. Inspect, clean, service and check all connections for proper torque. Exercise all breakers.

9. SERVICE 4 OF 4: SWITCHBOARD #2, SQUARE D, 120/208V, BUILDING 1 – Micrologic Series B Note, the fourth service switchboard in Bldg. # 1 is a single feed switchboard with a 1600 Amp main breaker and seven branch breakers. This switchboard is located in room B22E.

a. Test breakers with test kit according to manufacturer recommendation for testing Micrologic breakers.

b. The switch board is Square D with all breakers being Micrologic Style

C. SWITCHGEAR INSPECTION, TESTING, AND MAINTENANCE FOR OTHER BUILDINGS (120/208V) A report must be made to record the status of indicated items on all switchboards listed below.

1. Inspect for any damage, clean, service, and retighten all connections in the following buildings.

These buildings contain a main breaker and branch breakers. Exercise all breakers

Bldg. 2 Bldg. 5 Bldg. 20 Bldg. 23 Bldg. 40 Bldg. 43 Bldg. 3 Bldg. 6 Bldg. 21 Bldg. 24 Bldg. 41 Bldg. 4 Bldg. 9 Bldg. 22 Bldg. 25 Bldg. 42 Bldg. 273 Bldg. 50 D. INSPECTION AND MAINTENANCE FOR MEDIUM VOLTAGE (l5KV) SQUARE D SOLERNARC

SWITCHGEAR ---FOR BUILDING 41

1. Quantity and types of breakers, relays, and meter in switchgear:

5 - SQ. D Medium Voltage DSE Circuit Breakers- 1200 Amp 18 - Phase Overcurrent Relays 2 - Ground Overcurrent Relays 2 - Under Voltage Phase Balance Relays 4 - Ammeters 200 and 400-amp scale 1 - Voltmeter 18KV full Scale

2. Test all Medium Voltage DSE Circuit breakers and relays on this switchgear.

3. Inspect and test switchgear as stated in Switchgear Inspection for Building I

a. Check all control fuses and before and after performing all maintenance test

4. Perform the following test and maintenance procedure for the DSE Circuit Breakers.

a. Inspect for physical damage, proper installation, anchorage and grounding.

b. Clean interior, insulators, arc chutes and inter-phase barriers

c. Perform mechanical operator tests in accordance with manufacturer’s instruction

d. Clean and lubricate contacts and mechanism as applicable

e. Check contact alignment, wipe and pressure

f. Check fuse linkage and element for proper holder and current rating

g. Check breaker racking mechanism

h. Record as found and as left operation counter readings

i. Inspect puffer operation

j. Perform the following electrical test on each DSE circuit breaker

1. Perform insulation-resistance test on each pole, phase-to-phase and phase-to-ground

2. Perform contact resistance test across each switch blade

3. With the breaker in the test position, Trip and close beaker with the control and trip Breaker with each of its protective relays. Adjust and repair as required.

5. Perform the following maintenance and test on the breaker charging battery bank. There are 92 wet-cell batteries in the battery bank.

a. Inspect for physical damage, anchorage, electrolyte leakage and level

b. Check inter-cell bus l ink integrity for tightness and corrosion

c. Measure system charging voltage and each individual cell voltage. Verify battery charger operation

6. Perform the following inspections and test on two 300 KVAR Pad Mount capacitor bank.

Once capacitor bank is switched.

a. Inspect capacitors for physical damage

b. Check tightness of bolted collections

c. Perform the following electrical test:

1. Perform insulation-resistance test from terminal(s) to case for one minute. Test voltages an minimum resistance shall be accordance with manufacturer's instruction.

2. Measure the capacitance of all terminal combinations and compare with manufacturers published data

3. Verify that the internal discharge resistors are operating properly

4. Verify that switching capacitor is functioning properly.

E. TRANSFORMER INSPECTIONS (OIL FILLED; PAD MOUNTED)

A report must be made to record the status of indicated items listed below. Attached is a page showing all pad mounted transformers at the VA Medical Center.

1. Items for Inspection Prior to Power Outage:

a. Liquid temperatures-record on report

b. Load Amps and Volts-record on report

c. Record Manufacturers' nameplate data

d. Record load Amps and Volts after power is restored record on report

2. Items for Inspection, Cleaning, and/or Maintenance During Electrical Outage:

a. Visual and Mechanical Inspection:

i. Inspect for physical damage, proper installation, anchorage and grounding.

ii. Ground collection and resistance-Check mechanical connections and measure resistance. Record on report.

iii. Check tightness of external bolted electrical joints.

iv. Verify proper auxiliary device operations such as fans, pumps, sudden pressure device, indicators tap changer and gas pressurization system.

v. Conditions of metal surfaces-Record findings on report, indicating locations and recommendations for correction.

vi. Clean inside compartment-Remove any cobwebs, vegetation or foreign materials found in compartment. Submit inspection report to Engineering Service Manager of any conditions warranting service and other recommendations.

vii. Clean lines of bushings and insulator surfaces-Clean with clean dry cloth, look for cracks or damage. Record on report.

viii. Check dielectric liquid for proper level and leaks-if oil leaks are found, repair and return oil level to full. If oil level is low, return oil level to full. Record finding and oil added, if any on report.

ix. Oil samples and tests-Take one-quart samples; send to testing facility for testing in accordance with ANSI Standards. Test results will be sent to Engineering Service Line Manager. Refill transformer oil with quantity of oil that was removed. This is a requirement.

x. Check for positive pressure on tanks

xi. Conditions of metal surfaces-Record findings on report, indicating locations and recommendations for connection.

b. Electrical Tests

i. Perform dissolved gas analysis on liquid dielectric. Sample insulation oil in accordance with ASTM D923. Samples shall be laboratory tested for:

ii. Perform winding resistance tests.

CAUTION: EXTREME CAUTION SHOULD BE TAKEN TO AVOID CONTACT WITH ANY ENERGIZED PARTS INSIDE THE PAD MOUNTED TRANSFORMER. LOW VOLTAGE BUSHINGS ARE ALWAYS ENERGIZED AND EXPOSED WITHIN ARMS REACH FROM THE COMPARTMENT OPENINGS. HIGH VOLTAGE BUSHINGS AND LIGHTING ARRESTORS ARE EXPOSED ON LIVE FRONT DESIGNS AND ARE WITHIN ARMS REACH OF THE COMPARTMENT OPENINGS. PROTECTIVE CLOTHING, PROPER LINE TOOLS EQUIPMENT AND ADEQUATE EXPERIENCE WITH HIGH VOLTAGE EQUIPMENT AND RELATED SAFE WORK HABITS ARE ESSENTIAL.

CONTRACTOR SHALL FOLLOW LOTO PROCEDURES FOR DE-ENERGIZING AND ENERGIZING ELECTRTICAL EQUIPMENT AND CIRCUITS. AT NO TIME SHALL OPEN ENERGIZED ELECTRICAL EQUIPMENT BE LEFT WITHOUT ON-SITE SUPERVISION.

LOCATION AND QUANTITY OF PAD MOUNTED TRANSFORMERS

Note: First letter of transformer designation indicates building number ':' Former Portable MRI transformer

LOCATION SPARE TRANSFORMERS

F. TRANSFORMER INSPECTIONS (DRY TYPE)

1. Visual and Mechanical Inspection

a. Remove covers, clean interior and all bushing and insulator surfaces.

b. Check free air flow around transformer.

2. Electrical Test

a. Perform insulation resistance tests winding-to-winding and winding-to-ground.

b. Measure resistance of windings.

3. Provide a report recording the status of indicated items listed below.

LOCATION AND QUANTITY OF DRY TYPE TRANSFORMERS

* To fire water pump located in Bldg. # 54 ** Services domestic water pump house at Gage street entrance *** Services domestic water pump house at 21st street entrance

G. MEDIUM VOLTAGE SWITCHES (15 KV)

There are three pairs of medium voltage switches located in the medical center. The switches are Square D HVL Load interrupter. These switches are located by Bldg. 1. Perform the following inspections, cleaning and service on switches in Bldg. 1:

1. Inspect for physical and mechanical condition. Check for proper anchorage.

2. Check blade alignment and clearance, and arc interrupter operation. Verify that expulsion limiting devices arc in place on all holders having expulsion type elements.

3. Check fuse holder for adequate mechanical support.

4. Test all electrical and mechanical interlocks systems for proper operation.

5. Verify proper phase barrier material and installation.

6. Lubricate as required.

7. Check tightness of bolted connections and/or cable connections.

H. MEDIUM VOLTAGE SWITCHES (15 KV)

This switch is located on the south side of B-5 and near the solar field. This switch contains (4) breakers for the solar array system.

1. Inspect for physical and mechanical condition. Check for proper anchorage.

2. Check blade alignment and clearance, and arc interrupter operation. Verify that expulsion limiting devices arc in place on all holders having expulsion type elements.

3. Check fuse holder for adequate mechanical support.

4. Test all electrical and mechanical interlocks systems for proper operation.

5. Verify proper phase barrier material and installation.

6. Lubricate as required.

7. Check tightness of bolted connections and/or cable connections.

Option Year I:

11/01/2021-10/31/2022 Electrical 1-Line Drawing Review 2022

1. GENERAL:

a. The Contractor shall perform a complete ARC Flash Hazard Analysis that includes a Short Circuit Study, a Coordination Study for the following Buildings: 1,2,3,4,5,6,9,20,21,22,23,24,25,40,41,42,43,48,50,51,53,54,55,56,57,59 and 273. Evaluation, and training as indicated in all parts of this statement of work for the complete electrical distribution system at the Department of Veterans Affairs Medical Center, Topeka Campus 2200 SW Gage Blvd. Topeka, Kansas 66622

b. All work shall be accomplished in strict compliance with NFPA 2011 Edition (Electrical Safety Requirements for Employee Workplaces) and IEEE 242-2001, 2009 Edition, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Contracting Officer Representative (COR). Appropriate protective devices and/or equipment (PPE) shall be used in those exceptional cases where it is necessary to remove covers and/or open equipment thereby exposing live buses or other energized components.

c. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

d. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations, and from available VAMC staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and Contractor’s personal inspection of these utilities.

2. FURNISHED DOCUMENTATION:

a. As-Built Drawings. As-built drawings may not be 100% accurate and will need verification by the Contractor. Substantial deviations from actual as-built conditions which affect the Scope of Work (SOW) shall be brought to the attention of the COR.

b. A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function, and total gross square footage. This information is only to be used to assist in determining costs for the required services.

c. Plans and One-line Diagrams. Site plan, incoming electrical service and primary distribution system one-line diagram and basic one-line diagrams for the buildings at each VAMC.

d. VHA Directive 2028. The Directive and Survey shall be reviewed with the Chief Engineer/Assistant Chief Engineer during the entrance briefing.

3. VAMC FURNISHED ITEMS:

a. Additional as-built drawings, if available, as required by the Contractor to verify existing field conditions.

b. VAMC personnel knowledgeable of the existing electrical systems shall accompany the Contractor’s team members during the site investigation. The Contractor shall coordinate and verify schedule and personnel with the Chief Engineer in advance of site visit(s). Chief Engineer shall ensure that medical center personnel are available to accompany the survey team. Field survey data collection efforts shall require no more than two members of VAMC staff, unless an additional number of Contractor survey teams have been approved by the Chief Engineer in writing prior to the field investigation.

c. Any significant electrical maintenance and testing reports from past performance at the VAMC.

d. Facility Ground Resistance Test Reports. VAMCs are required to “test ground resistance for the entire facility” every 36 months in accordance with VHA Directive 2006-056. VAMC is to provide the Contractor the most recent of these ground resistance test report.

Arc Flash/Coordination Study Scope of Work General Contractor shall conduct an Arc Flash Study in accordance with National Fire Protection Association (NFPA) 70E, Standard for Electrical Safety in the Workplace and Institute of Electrical and Electronics Engineers (IEEE) 1584, Guide for Performing Arc Flash Hazard Calculations. The study shall include all significant locations in the electrical distribution system (switchboards, switchgear, motor control centers, panelboards, busways, etc.) from the incoming utility equipment or cabling down to 208V systems where work could be performed on energized circuits. Data collection and documentation shall include the entire 208V system. The study shall be performed using software programs specifically designed to standards governing short-circuit; protective coordination and arc flash hazard calculations. Final submittals shall include a formal reporting of findings, collect data and study calculations in a comprehensive report.

Arc Flash Study Requirements The Arc Flash Study will consist of the following phases or requirements:

1. Data Gathering and Field Verification Contractor shall:

a. Field-verify, and mark up existing single line drawings needed to perform an accurate study. In the event single-line drawings are not available, Contractor shall develop single-line drawings to reflect the “as built” configuration of the facility electrical system.

b. Gather and document necessary system data required to complete the study. Data should include but is not limited to (as applicable):

i. Location (building, room, etc.)

ii. Equipment Identification

iii. Equipment Information

a) Manufacturer, Model, Catalog Number and Type

b) Equipment Rating (Voltage, Ampacity, Interrupting Rating, etc.)

c) Configuration (Main Lug, Main breaker, Number of breakers, etc.)

iv. Overcurrent Protection

a) Relaying Type, Manufacturer, Function(s), CT and PT ratios, etc.

b) Fuses Type, Manufacturer, Rating, etc.

c) Existing Settings

v. Cable Type, Size and Length (lengths are to be field confirmed)

vi. Cable Busway – Type, Manufacturer, Rating and Length

vii. Motor Load and Contactor Data (record data and application for motors 25 HP and

viii. above)

ix. Contractor must coordinate with facility engineering staff to obtain necessary power

x. Company data such as minimum and maximum fault currents as well as X/R ratios.

xi. Correspondence documenting utility data shall be included in the final submittal.

c. Data collection requires the removal and/or opening of equipment to field verify data. This equipment shall be Infrared scanned at that time. Infrared camera must be capable of providing both thermal and visual images for each thermal issue.

d. Data collection requires observing each piece of equipment covered by this study. Contractor shall record and report any deficiencies, such as missing identifying labels, warning labels, non-functioning latches or locks, missing hardware (covers, screws, breaker blank fillers, etc.), etc.

2. Short Circuit Study Contractor shall use field-verified single line drawings and data to perform a three-phase bolted fault short-circuit momentary and interrupting duties system short circuit calculation for the facilities electrical system. The calculations shall be conducted in accordance with applicable ANSI C37.010, C37.5, C37.13, NFPA 70E, NEMA, and NEC standards and codes. At a minimum the following location shall be included:

a. Electric utility supply termination point.

b. Incoming switchgear.

c. Unit substation primary and secondary terminals.

d. Low voltage switchgear.

e. Motor control center

f. Standby generator and automatic transfer switch.

g. Branch panelboard.

h. Other significant locations throughout the system.

The study shall clearly identify, and report data used in the calculations in both descriptive terms (cable wire size, motor hp, transformer kVA and impedance, etc.) and impedance values.

Transformer nameplate impedance shall be used when available.

A section of the study shall be devoted to verification of equipment duty ratings clearly identifying whether equipment is within or operating outside it interrupting rating. Short circuit calculations must be tabulated and included with the project submittals.

3. Protective Device Coordination Study Contractor shall provide a Protective Device Coordination Study to determine satisfactory setting and ratings for the facility’s protective devices in accordance with applicable industrial standards such as ANSI/IEEE 399 and ANSI/IEEE 242. Coordination Study results must include time-current curves (TCC) and provided with project submittals. Deficiencies in device settings or-rated equipment are to be noted in the report. Protective device settings are to be tabulated separately and included within the report.

4. Arc Flash Study Contractor shall perform an Arc Flash hazard analysis in compliant with IEEE 1584 and NFPA-70E. Flash protection boundary and incident energy levels shall be calculated at all significant locations in the electrical distribution system. Incident energy calculations must consider multiple system scenarios (normal, emergency, parallel, etc.) to establish the greatest incident energy level for each equipment location. Additionally, calculations should reflect the most conservative approach to provide the highest degree of protection to personnel. Incident energy and flash protection boundary calculations results must be tabulated and included with project submittals.

5. Protective Device Settings Contractor shall set adjustable protective devices to reflect proposed settings identified in the Protective Coordination Study. This must be coordinated with facility engineering staff as certain device settings can only be performed during a power outage.

6. Equipment Labeling and Miscellaneous Work Contractor shall provide and install arc flash warning labels for each electrical equipment item evaluated under this study. Panelboards where arc flash calculations were not required must be labeled to reflect standard hazards as outlined in NFPA-70E. All labels shall include:

a. Location

b. Circuit identification

c. Nominal voltage

d. Flash hazard boundary

e. Hazard risk category

f. Incident energy

g. Working distance Arc Flash Labels shall be machine printed with no field markings. Single labels shall be furnished for panelboards and multiple labels furnished for switchgear, switchboards, motor control centers, etc. (as applicable).

Contractor shall install applicable labels (customary warning labels –high voltage, Owner-provided equipment identification labels, etc.) found missing or deficient while collecting field data and as agreed with the facility engineering staff.

Contactor shall install applicable hardware (missing screws, breaker blank fillers, latches, etc.) found missing or deficient while collecting field data and as agreed with the facility engineering staff.

7. Hazard Orientation Following arc flash warning label installation, Contractor shall provide a minimum 4-hour arc flash awareness training class for personnel identified by facility engineering staff. Training must be NFPA-based to include:

a. Potential arc flash hazards associated with working on energized equipment,

b. Show and discuss each level of personal protective equipment (PPE) and effects of combining levels, and

c. Site visit with attendees to at least two recently labeled areas designed to discuss facility-specific hazards and PPE requirements to perform energized work.

8. Exit Briefing Upon completion of the study but prior to issuing study submittals, Contractor shall conduct an exit briefing for facility engineering staff and others designated representatives. The briefing shall include:

a. Overview of each study phase and related issues.

b. Identification of defective or improperly rated equipment including results of infrared scanning.

c. Dangerous arc flash hazard areas.

d. Recommended solutions for mitigating dangerous arc flash hazard levels to include potential implementation of “maintenance settings.”

e. National Electric Code (NEC) violations.

f. Other electrical safety related issues.

g. Recommendations.

9. Submittals Upon completion of the Arc Flash Study, Contactor shall submit three (3) bound copies including electronic version on CD or DVD of the final report containing the following:

a. Power System Studies - The completed short-circuit, protective device coordination arc flash hazard analysis studies shall include the following sections:

i. Executive Summary.

ii. Descriptions, purpose, basis, and scope of the studies.

iii. Tabulation of circuit breaker, fuse, and other protective device ratings versus calculated short-circuit duties.

iv. Protective device time versus current coordination curves, tabulations of relay and circuit breaker trip unit settings, and fuse selection

v. Fault current calculations including a definition of terms and guide for interpretation of the computer printout.

vi. Details of the incident energy and flash protection boundary calculations.

vii. Recommendations for system improvements, where needed.

viii. Electrical system one-line diagram in printed and electronic version. The electronic version must be in AutoCAD and PDF formats.

b. Thermographic (Infrared Scan) Report:

i. Tabulation of all equipment items (by location, equipment types and circuit identification) infrared scanned as a part of the study.

ii. Thermographic report section identifying each reportable deficiency to include among other things:

a) Thermal image

b) Visual image

c) Thermal readings

d) Location

e) Condition and probable cause

f) Priority level

g) Recommended action

c. Supplemental Report:

Contractor shall prepare a report documenting findings and observation not addressed elsewhere in the submittals. This section shall include condition of found equipment and corrective actions taken to resolve or repair same.

Qualifications All work shall be conducted under the supervision and approval of a Registered Professional Electrical Engineer under the full-time employment of an approved engineering firm. The Registered Professional Electrical Engineer shall have a minimum of five (5) years’ experience in performing and interpreting power systems studies.

Project Duration Contractor shall complete all work within 150 days of notice to proceed.

Scheduling Contractor will perform onsite work during normal operating hours (7:30 AM to 4:30 PM), Monday through Friday. Work to be performed outside of normal working hours must be coordinated with and approved by the COTR. Work requiring a power outage must be submitted in writing (including date and duration of outage) to the COTR not later than two weeks prior to the requested date.

DELIVERABLES:

Three hard copies of this report and two (CAD) CD copies of this report will be delivered 120 days from the NTP. All analysis and evaluations must be completed within 60 days and with a verbal report given to the Chief Engineer describing all discoverable findings. Training to the VAMC staff must be completed within 150 days of NTP.

Option Year II:

11/01/2022-10/31/2023 Electrical 1-Line Drawing Review 2023 *Same SOW as Option Year I

Option Year III:

11/01/2023-10/31/2024 Triennial Electrical Testing 2024 & Arc Flash/Coordination *Triennial Electrical Testing: Same SOW as Base Year plus Arc Flash Statement of Work

1. GENDERAL:

e. The Contractor shall perform a complete ARC Flash Hazard Analysis that includes a Short Circuit Study, a Coordination Study for the following Buildings: 1,2,3,4,5,6,9,20,21,22,23,24,25,40,41,42,43,48,50,51,53,54,55,56,57,59 and 273. Evaluation, and training as indicated in all parts of this statement of work for the complete electrical distribution system at the Department of Veterans Affairs Medical Center, Topeka Campus 2200 SW Gage Blvd. Topeka, Kansas 66622

f. All work shall be accomplished in strict compliance with NFPA 2011 Edition (Electrical Safety Requirements for Employee Workplaces) and IEEE 242-2001, 2009 Edition, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Contracting Officer Representative (COR). Appropriate protective devices and/or equipment (PPE) shall be used in those exceptional cases where it is necessary to remove covers and/or open equipment thereby exposing live buses or other energized components.

g. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

h. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations, and from available VAMC staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and Contractor’s personal inspection of these utilities.

2. FURNISHED DOCUMENTATION:

e. As-Built Drawings. As-built drawings may not be 100% accurate and will need verification by the Contractor. Substantial deviations from actual as-built conditions which affect the Scope of Work (SOW) shall be brought to the attention of the COR.

f. A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function, and total gross square footage. This information is only to be used to assist in determining costs for the required services.

g. Plans and One-line Diagrams. Site plan, incoming electrical service and primary distribution system one-line diagram and basic one-line diagrams for the buildings at each VAMC.

h. VHA Directive 2028. The Directive and Survey shall be reviewed with the Chief Engineer/Assistant Chief Engineer during the entrance briefing.

3. VAMC FURNISHED ITEMS:

e. Additional as-built drawings, if available, as required by the Contractor to verify existing field conditions.

f. VAMC personnel knowledgeable of the existing electrical systems shall accompany the Contractor’s team members during the site investigation. The Contractor shall coordinate and verify schedule and personnel with the Chief Engineer in advance of site visit(s). Chief Engineer shall ensure that medical center personnel are available to accompany the survey team.