36C25520R0074 0004.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

7-23-2020

589A4-19-104

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25520R0074

07-22-2020

X

X X

July 30, 2020 by 2:00pm CDT

The purpose of this amendment is as follows:

a. Closing date has been extended to July 30, 2020 due to the late date of receipt of questions and answers.

b. Questions and answers are provided starting on page 2.

c. Revised door schedule attached; Project photos, most current Fire Alarm System Drawings.

d. All other terms and conditions remain unchanged.

CONTINUATION PAGE

2020/07/20

H VA COLU 19100

Correct Fire & Life Safety Deficiencies, 589A4-19-104

PRE-BID QUESTIONS - RESPONSES

Question:

1. What temporary protection measures are required for each location?

Answer:

1.The specifications provide ICRA and ILSM paper work examples, which provide what measures will be expected in different types of possible situations in the hospital settings.

Question:

2. Sheet DR0.1, door CBD7.1, field verify rating if not 90 min replace door and frames? Can we get this verified before bidding in order to know if we need to include a new door and frame in our proposal?

3. Sheet DR0.1 door D019C.1 if not 45 min rating provide new door and frame? Can we get this verified before bidding in order to know if we need to include a new door and frame in our proposal?

4. Sheet DR0.1, door C1A1, field verify rating if not 90 min replace door and frames? Can we get this verified before bidding in order to know if we need to include a new door and frame in our proposal?

5. Sheet DR0.1, door C1E14.1, field verify rating if not 90 min replace door and frames? Can we get this verified before bidding in order to know if we need to include a new door and frame in our proposal?

6. Sheet DR0.1, door C178, field verify rating meets 20 min if not provide gasket, closer and latching? Can we get this verified before bidding in order to know if we need to include a new hardware in our proposal?

7. Sheet DR0.1, door D101.2, field verify rating meets 20 min if not provide gasket, closer and latching? Can we get this verified before bidding in order to know if we need to include a new hardware in our proposal?

8. Sheet DR0.1 door E102G field verify, if not 90 min rating provide new door and frame? Can we get this verified before bidding in order to know if we need to include a new door and frame in our proposal?

9. Sheet DR0.1, door E140, field verify rating meets 20 min if not provide gasket, closer and latching? Can we get this verified before bidding in order to know if we need to include a new hardware in our proposal.

Answer, 2 thru 9. Contractor shall be responsible for field verification and provision of labor and materials as required to comply with specified rating the intent is to verify rating and certify as necessary. If door does not meet required rating, door shall be replaced.

Question,

10. Sheet DR0.2, contactor to field verify all fire and smoke doors shown on compliance plans for smoke gasketing and provide and install gasketing to every required door that does not have it. Can we get this verified before bidding in order to know if we need to include gasketing in our proposal?

Answer,

10. Contractor shall provide gasketing (Pemko S88D) at head and jambs of all doors in fire rated walls, smoke barriers and smoke partitions including at all exit access corridor and suite separation walls throughout all floors. Refer to Life Safety Plans for rated wall / partition types and locations.

Question,

11. Sheet DR0.2 notes mention alternates D1, D2, D3 and allowance. Are these to be included on the bid form?

Answer, 11.Revised door schedule sheets DR0.1 and DR0.2 have been revised to delete references to alternates and allowances

Question, 12.Sheets DRB.1-DR3.4 wall note 15, remove all trash and debris above ceiling grid and tiles. Please provide photos or provide a description of trash that is above the ceilings?

13.Sheets DRB.1-DR3.4 room note 4, remove non-conforming caulk and apply fire caulk. How many location and what size?

14.Sheets DRB.1-DR3.4 room note 7 clean floor. What is on the floor?

15.Sheets DRB.1-DR3.4 room note 11, 16 & 26 fill hole in concrete deck. What is the size hole?

16.Sheets DRB.1-DR3.4 room note 28 seal and cap unused pipe above ceiling? How many pipes and what sizes?

17.Sheets DRB.1-DR3.4 wall note 15, remove all trash and debris above ceiling grid and tiles. Please provide photos or provide a description of trash that is above the ceilings?

18.Sheets DRB.1-DR3.4, wall note 19 extend wall construction to deck with stud and drywall as appropriate to wall rating. What is the current wall section and rating of this wall?

19.Sheets DRB.1-DR3.4, wall note 22 wall construction to be installed/completed upgrading wall to 2 hour rating. What is the current wall section and rating of this wall?

12-19. Contractor shall be responsible for field verification and provision of labor and materials as required to comply with work indicated / noted and specified ratings – reference quantities provided in the specs, variances in actual quantities shall be addressed in modifications.

Question, 20.Sheet DRB.2- room deficiencies item 3 asbestos fibers in duct label and asbestos ceiling tiles? Are we removing the asbestos ceiling tiles and label?

Answer,

20. DRB.2 room deficiency item 3 and DRB.3 room deficiency item 2 referencing asbestos are no longer applicable and no work related to these items is required this project. Room correction notes indicate these items were previously addressed by VA.

Question, 21.Sheets EY100, EY110, EY120, EY130, EY141, EY151, EY161 and EY 171 define the new boundaries for the fire alarm zones. Are as-built drawings available that define the boundaries of the existing fire alarm zones and also show how the existing system is wired. This information is required to estimate how much of the existing fire alarm system will have to be wired in order to comply with Note “Y1” on sheet EY105.

Answer,

21. Provided by PEC and given to Daniel.

Question, 22.Sheets EY123 shows a keyed note “Y33”. Please define keyed note “Y33” since no explanation is provided.

Answer,

22. Keyed note “Y33” reads, “ROUTE 2#12, 1#12 G. COPPER IN 1/2" CONDUIT

TO AVAILABLE 20A. 1P. CIRCUIT BREAKER IN PANEL LP2-R6-120VE FOR

DOOR REMOTE LATCH RETRACTION ACCESSORY.”.

Question, 23.Sheets EY133 shows a keyed note “Y13”. Please define keyed note “Y13” since no explanation is provided.

Answer,

23. Keyed note “Y13” reads, “ALTERNATE DEDUCT NO. 1: REPLACE EXISTING

ATLAS SOUND AA120 MIXER AMPLIFIER WITH BIAMP VOCIA SERIES

AMPLIFIER OF EQUAL KIND, OR ALTERNATIVE EQUAL MANUFACTURER.

DISCONNECT AND RECONNECT EXISTING CABLING.”.

Question, 24.Is it possible to get as-built drawings for mechanical above the ceilings?

24. No as-built drawings will be provided

25.Working hours. When will all of this work take place? Straight time or overtime hours?

25. The VA has no way of estimating the required overtime needed for this project. The VA feels it has provided ample time on the contract duration so all items can be completed before the final completion date. If the contractor has concerns that all items shall not be complete in the proposed contact duration of 275 calendar days, the contractor shall voice concern to the Contracting officer Jeanette Mathena. However the VA does expect large amounts of work to be complete during non normal working hours, between Monday thru Friday 4pm and 2am.

Question, 26.If the ductwork we are installing dampers into is stainless construction - do the dampers need to be stainless and how are we to price these dampers not knowing which ones are potentially stainless vs galvanized?

26. It is assumed that there are no stainless steel ducts that will require dampers. If any ducts other than galvanized are found to be requiring dampers, the damper material shall match the duct material.

Question, 27.With ducts that have limited clearance between them and a motorized smoke damper is called out, how are we to install the damper with motor not having sufficient clearance for the motor between ducts? Is an internal motor allowed for a smoke damper?

27. It is the Contractor’s responsibility to verify which actuator orientation is most appropriate for each situation (i.e. for multiple ducts side by side utilize bottom-mounted actuators with vertical damper blades). Internal actuators are compliant for smoke dampers, but if there is no room for an actuator to be mounted on the outside of the duct, it can be assumed there will not be sufficient space to install an access panel to service said damper and actuator and an alternate solution may be required.

Question,

28. With regards to decommissioned dampers, if there is fire alarm equipment associated with those dampers, is that fire alarm equipment to be removed or abandoned in place?

Answer,

28. Yes, the associated fire alarm equipment shall be removed and include removal from fire alarm system programming.

29. On system sheets starting on EY101, there are new devices indicated. The symbol legend indicates these are to be a “Combination FA Horn & Visual Signal – Ceiling Mount”. The current system has Voice Evac notification. Can you provide clarification?

29. Sheet E-001: This fire alarm symbol shall be a Ceiling Mounted

Combination Ceiling Speaker & Strobe in lieu of Ceiling Mounted Combination Horn & Strobe.

30. Based on General Note 5, on the System sheets, is the intent of the scope that at the completion of this project, that all areas of the fire alarm system will be code compliant? Also, if that is the intent, is a new CI cable network, between nodes on the fire alarm network required?

Answer,

30. Installation shall be per specifications and drawings.

Question, 3.1The large mechanical room west of smoke zone 2-3 does not have an indication. How would you like this space handled?

Answer,

31. This space shall also be included in zone 2-3.

Question, 32.The document show that the Parking Garage is to be Voice Evac. The current system has horn/strobe notification. Is it the intent of this scope to change to Voice Evac notification?

Answer,

32. The devices located in the Parking Garage shall remain horn/strobe.

Question,

33. With regards to the pull stations in the Parking Garage, is the intent of the scope for the pull stations on the old side to be wired like the new side?

Answer,

33. Yes, the pull stations in the old garage are to be configured like the pull stations in the new parking garage by removing the electronic addressable smarts of the pull station out of the device and locate in the nearest tempered space (i.e. stairwell, electrical room, etc.).

Question,

34. The document show that the Chiller Plant is to be Voice Evac. The current system has horn/strobe notification. Is it the intent of this scope to change to Voice Evac notification?

34. The devices located in the Chiller Plant shall remain horn/strobe and receive fire alarm horn/strobe notifications upon any fire alarm initiating device anywhere within the main hospital. If an initiating device within the Chiller Plant shall go into alarm, the adjacent fire alarm system notification/smoke compartment zone in the main hospital shall be notified. The actual zone(s) shall be coordinated with the VA COR during programming of the system.

Question,

35. To ease installation, and to provide for the new zoning of the notification, we would like to provide remote panels in room D207B, on the second floor of the hospital, and room E202 on the second floor of the ACA. Is that acceptable?

Answer,

35. This is acceptable.

The following were answers to questions 36 through 45 supplied by Daniel

Question,

36. We shall not reuse any existing devices available at site. We shall be providing complete new system at the facility. Please confirm.

36. The intent of the project is to provide an addressable fire alarm system that contains both initiating and notification zoning as indicated on the drawings. If the contractor is proposing a new or different manufacturer for replacing the head end equipment (main fire alarm control panel), existing devices can be reused if they are fully compatible and function with proposed new head end system.

Question,

37. We shall not reuse any existing devices available at site. We shall be providing complete new system at the facility. Please confirm.

Answer,

37. The intent of the project is to provide an addressable fire alarm system that contains both initiating and notification zoning as indicated on the drawings. If the contractor is proposing a new or different manufacturer for replacing the head end equipment (main fire alarm control panel), existing devices can be reused if they are fully compatible and function with proposed new head end system.

Question,

38. We shall not reuse any existing operator terminal available at site. We assume the operator terminal here refers to front end Workstation for monitoring Fire alarm System.

Please confirm the quantities of workstation required at this facility.

Answer,

38. The existing work station is existing to remain. It shall be upgraded as required if proposing a new manufacturer for the head end system. The intent of the project is to provide an addressable fire alarm system that contains both initiating and notification zoning as indicated on the drawings. If the contractor is proposing a new or different manufacturer for replacing the head end equipment (main fire alarm control panel), existing devices can be reused if they are fully compatible and function with proposed new head end system.

39. We shall not reuse any existing devices available at site. We shall be providing complete new system at the facility. Please confirm.

39. The intent of the project is to provide an addressable fire alarm system that contains both initiating and notification zoning as indicated on the drawings. If the contractor is proposing a new or different manufacturer for replacing the head end equipment (main fire alarm control panel), existing devices can be reused if they are fully compatible and function with proposed new head end system.

Question,

40. We could not locate the legend for PIV in the input drawings. Please provide us the quantities of the same for accounting the interface requirements.

Answer,

40. See attached map indicating locations of known PIV on the site.

Question,

41. We shall not reuse any existing devices available at site. Please clarify the operational requirement function switch at the facility.

Answer,

41. The intent of the project is to provide an addressable fire alarm system that contains both initiating and notification zoning as indicated on the drawings. If the contractor is proposing a new or different manufacturer for replacing the head end equipment (main fire alarm control panel), existing devices can be reused if they are fully compatible and function with proposed new head end system.

Question,

42. We shall not reuse any existing devices available at site. We shall be providing new remote transmission alarm communicator at the facility. Please confirm.

Answer,

42. If you do not have the capability to integrate new devices and extend existing system you will have to install new devices.

43. We shall not reuse any existing devices available at site. We shall be providing standard annunciator and printer compatible with our system at the facility. Please confirm.

43. Match existing areas or replace to match new devices.

Question,

44. We can provide White colored Strobes backplate with "FIRE" printed in Red. We do not have Red backplate with "FIRE" printed in Red color. Please confirm the color of the Strobe backplate.

Answer,

44. New device colors shall match existing devices in adjacent areas. Prior to ordering devices, contractor shall submit drawing shown devices and proposed colors in each area.

Question,

45. We shall be providing our costs based on the predesigned drawings received in the input set. We shall not be responsible for any additional device required as a result of code compliant design. Please confirm.

Answer,

45. Life Safety Plans have been developed based on 2018 NFPA 101 Life Safety Code --- Existing facility chapters. Installation of MEP items shall comply with all applicable codes and AHJ’s as noted on MEP drawings.

ATTACHEMENTS:

Project Solicitation Photos – multiple photos have been included from the 2016 facility life safety evaluation. These photos are provided as examples of deficiencies describe in the plans and should NOT be used as the only reference to use for bidding purposes.

Proprietary Fire Alarm Existing Drawings- 4 sets of drawings are included in this amendment that provide reference to the existing system and devices that currently function as the fire alarm system.

Please note these are provided as reference only. And that these are not fully up to date as the system can change daily due to existing construction and maintenance to the system.

Revised Plan sheets DR0.1 and DR0.2 – please note plan sheets DR0.1 and DR0.2 have been revised and included in this amendment.

A.1 List of Attachments

See attached document: Fier Life Safety-Door Schedule Rev2 07202020.

See attached document: Fire Alarm System Drawings Set 1 of 4.

See attached document: Fire Alarm System Drawings Set 2 of 4.

See attached document: Fire Alarm System Drawings Set 3 of 4.

See attached document: Fire Alarms Drawings Set 4 of 4.

A.1 List of Attachments