36C25520Q0763 0002.docx

36C25520Q0763 0002

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25520Q0763 09-01-2020

X X X

X The purpose of this amendment is to post questions and answers and change/clarify and update the Statement of Work

See Section B.2 Statement of Work for updates

See Section D. for list of Questions and Answers

Zaritz, Larry Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.2 STATEMENT OF WORK

STATEMENT OF WORK

Rental of Mobile Sterile Processing Unit/System

1. SCOPE OF WORK

The contractor shall provide all services, labor, travel, transportation, material, shipping, parts, and equipment necessary for provision and on-site installation of equipment and portable structural housing for the mobile sterile processing unit located at 4801 Linwood Blvd, Kansas City MO 64128.

The contractor will also provide training to clinical staff on the overall operation of the equipment prior to equipment use. This training must capture all tours of duty for the sterile processing department. The contractor is responsible for removing and disposing of all cardboard boxes and packing material.

1. SPECIFICATIONS

· Portable Medical Specialty Vehicle must have minimum dimensions of 15.5’x 53’ with dual slide-outs. The space in which the vehicle can occupy is approx. 70’X 34’.

· Portable Medical Specialty Vehicle must include hot, cold, and wastewater connection points.

· Portable Medical Specialty Vehicle must have a minimum of two entrances/exits.

· One entrance/exit must be designated for soiled transport of sterile processed medical equipment.

· One entrance/exit must be designated for clean transport of sterile processed medical equipment.

· Vendor to supply covered ramps that will connect trailer to building door entrance.

· Cover shall enclose ramp from one side of the ramp to the other side to maintain sterile conditions

· Is Non climate controlled

· Ramps surface must be smooth surface either wood or metal material will suffice.

· Must hold minimum weight limit of 300lbs.

· Equipment rental provisions must include:

· Large capacity Ultrasonic Cleaner—quantity 1

· Washer/Disinfector—quantity 2

· Automated Pass Through Window—quantity 1

· Steam Sterilizers—quantity 2

· Minimum space required to accommodate Low Temperature Unit H:70.9in D: single door 41.5 in (1055mm) W:30.0 IN (775MM) D:double door 43.1in (1095mm)

· Portable Medical Specialty Vehicle must include:

· Preparation Area to include Packaging Tables with magnifying light —quantity 4

· Three Bay Stainless Steel Sink with critical water faucet and Automated Dosing—quantity 1

· Must provide separate heating, ventilation, and air conditioning for the clean and decontaminated areas.

· Temperature and humidity requirement soiled or Decontamination Area according (Directive 1116-2) negative air flow minimum air changes 10 temperature 66 to 72F (set point 69F) Humidity 30%-55%

· Temperature and humidity requirement Preparation, Assembly, Sterilization Area (1116-2) positive air flow minimum air changes 10 temperature 66F-75F (set point 70F) humidity 30%-55%.

· All start up consumables will be provided at the time of installation.

· Must meet or exceed the accrediting organizations listed below:

· Sterile Processing Services VHA Directive 1116(2) March 23, 2016

· Association for the Advancement of Medical Instrumentation (AAMI) https://www.aami.org/

· American Society of Healthcare Engineering (ASHRAE) with special emphasis on Standard 170.

https://www.techstreet.com/standards/ashrae-170-2017

· Startup water sampling, test, and sanitation of MPSP sterile processing water distribution system, per AMMI TIR 34.

http://www.aami.org/

1. REQUIREMENTS

· The contractor shall provide and install a mobile sterile processing unit to the VA Medical Center located at 4801 Linwood Kansas City, MO 64128. The mobile unit is expected to remain onsite for facility use for six months starting from the date of installation.

· The contractor shall ensure that all repairs and maintenance provided during the provision timeframe meet and or exceed the OEM’s specifications.

· This is not a separate cost item to be priced on top of leasing the unit.

· The contractor shall ensure that only FULLY QUALIFIED TECHNICIANS/ENGINEERS are employed in the performance of all work performed under this contract.

· The contractor shall commission the unit upon delivery to the medical center.

· Commissioning includes but is not limited to:

· Leveling of the mobile unit

· Expanding of the mobile unit

· Securing expendables of the mobile unit

· Configuring interior spaces of the mobile unit

· Verifying connections to appropriate utilities

· Start up, calibration, and verification of functionality for equipment included in the unit Steam Sterilizers, Washer Disinfectors, Ultrasonic Cleaner and functional validation of remaining equipment.

· Evaluation of water quality and provide recommendations of conditioning if necessary. (AMMI TIR34 requirements)

· The contractor shall decommission the unit upon removal from the medical center.

· Decommissioning includes but is not limited to:

· Disconnecting from utilities

· Preparing interior for transport

· Securing equipment for transport

· Disconnection from access points (i.e. landings, stairs, etc.)

· Retraction of the mobile unit

· Securing and engaging equipment to the transport vehicle

· The contractor shall ensure that the highest standard of professional capability and workmanship is maintained throughout the life of this contract.

· Taking of photographs/videos/recording of any kind is PROHIBITED on VA premises unless pertaining to work assignment, instructed or authorized by the Contracting Officer’s Representative (COR).

· Contractor will always wear his or her identification badge while on VA premises. The badge must be clearly visible, front facing, and above the waist.

· Contractor will sign in and out of the facility in the Engineering Office, Bldg. 6.

1. SAFETY

The contractor/vendor shall always ensure that all work provided complies with all local, State, and Federal rules & regulations pertaining to workplace safety. The contractor shall take all proper safety and health precautions to protect the work, the workers, the public, and the property.

1. DOCUMENTATION

The contractor shall furnish to the KCVA Medical Center Biomedical Engineering department legible hard copies and electronic copies of service reports of the maintenance indicating details of the maintenance performed upon completion of all work.

1. PLACE OF PERFORMANCE

Kansas City Veteran Administration Medical Center, 4801 Linwood Blvd. Kansas City 64128

1. HOURS OF OPERATION

The contractor will perform services required during the hours of 8:00 am – 4:30 pm, Monday through Friday or as directed by the designated KCVA Medical Center Point of Contact.

1. U.S LEGAL HOLIDAYS

The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday.

HOLIDAY DATE

New Year’s Day Jan 1 Martin Luther King’s Birthday 3rd Monday in Jan President’s Day 3rd Monday in Feb Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veterans Day Nov 11 Thanksgiving Day 4th Thursday in Nov Christmas Day Dec 25

1. SECURITY/ IDENTIFICATION

“The C&A requirements do not apply, and Security Accreditation Package is not required” The contractor's employees shall check in and out with Biomed/Engineering to obtain visitor identification each day. Employees must have a valid state or government identification. All contractor/vendor personnel shall display a KCVAMC issued identification badge while performing work on any VAMC property.

Smoking is prohibited on property. Possession of weapons is prohibited (in vehicle or on person). Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable in the United States (Federal) District Court.

Contractor employees (crew) when on VAMC Memphis grounds; shall not bring visitors into the facility; shall not bring into the facility, any form of weapons or contraband; shall not bring in any alcohol or drugs or be under the influence of alcohol/drugs; shall conduct themselves in a professional and polite manner at all times; shall not cause any disturbances in the facility, are subject to all the rules and regulations of the KCVAMC. Contractor personnel shall present a neat appearance and be easily recognized. Contractor shall furnish and require every on-site company employee to wear a company shirt and safety shoes. All company workers while on duty shall be identified by uniform shirt or blouse indicating the company logo. The print should be large enough to be easily read. In addition, all company staff assigned to work at the VAMC Memphis.

The contractor will go to TMS website (www.tms.va.gov) to self -enroll for the following training.

(2) Successfully complete the VA Privacy and Information Security Awareness and Rules of Behavior Training #10176 before coming onsite.

1. SITE REGULATIONS:

All work shall be performed in accordance with KCVAMC rules & regulations.

36C25520Q0763 0002

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

QUESTIONS ANSWERS

1) Elevation from pad to floor level at door where connecting?

a. Approximately 53”above the staging pad - *All measurements should be field verified*

2) Footing elevation of modular bldg.

a. Approximately 50” above the staging pad - *All measurements should be field verified*

3) What power can be provided

a. Amps – Two (2) 250 AMP

b. Volts – 480 Volts, 3 phase

4) Can you provide clean steam to the site?

a. NO

5) Clarify SOW item #2, bullet #9

a. Clean or Sterile Storage, Satellite Storage Area Air Flow positive air changes 10 temperature 66F-75F (set point 70F) Humidity 30%-55% - This sub-bullet has been removed from Statement of Work

6) Change to Statement of Work - Vendor to provide enclosed ramps that will be connected to bldg.

6. Vendor to supply covered ramps that will connect trailer to building door entrance.

i. Cover shall enclose ramp from one side of the ramp to the other side to maintain sterile conditions

ii. Is Non climate controlled

iii. Ramps surface must be smooth surface either wood or metal material will suffice.

7) Ability to provide Hot Water?

a. VA will supply min 1 ¼ “ hot water line with 300 GPH min temp of 70 degrees.

8) What is the quality of water?

a. No Data available – vendor will need to field test and verify

9) Do you have transfer carts and what size are they?

a. Case carts: 57in x 1448mm, Weight 212lbs

10) What is the foot print of the cement pad (LxW)

a. 73’ x 34’ - *All measurements need to be field verified*

11) How many trays per day?

a. When Operating at full capacity for the month of February 2020, processed 100 trays per day. Anticipate operating at full capacity.

12) How many ORs are operational?

a. SPS services 7 operating suites and 6 clinics.

13) Clarify Ramp and enclosure specs. See Question #6 above

14) Actual Delivery – prior to go live

a. Go Live December 15th

i. Deliver by December 1st to allow for set up, hook up of all utilities, and testing before going live

15) Will the unit need to be tied down?

a. Unit is not required to be tied downed per any VA Policy.

16) Can vendor provide its own VHP?

a. Yes, but facility does have one they can use as long as space is provided. The dimensions are as follows

i. H70.9” x W30.5” x SD41.5” DD43.5”

ii. SD-Single Door DD-Double Door

17) Clarify -item #3 – bullet #2 that costs for maintenance and repair is not a separate cost.

a. The contractor shall ensure that all repairs and maintenance provided during the provision timeframe meet and or exceed the OEM’s specifications.

i. This is not a separate cost item to be priced on top of leasing the unit.

18) Is fire suppression system required?

a. Yes, trailer should be equipped with fire suppression

b. vendor to supply requirements

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