36C25520Q0677 - RFQ 8-18-2020-.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 58

589-20-4-3020-0021

36C25520Q0677 08-18-2020

TACIA, TRESANNA 913-946-1980 08-24-2020

11:00AM

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

484110

$30 Million

N/A

X

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

Linen Transportation Services for the Western Orbit of VISN15

15. These services will be performed as detailed within the

Performance Work Statement in Section B and involves multiple VA facilities in Kansas and Missouri.

Performance is set to start 9/1/2020 - 8/31/2021. This date is subject to change based on various procurement factors.

Any correspondence sent in relationship to this solicitation must include the RFQ # 36C25520Q0677 in the subject line.

See Section E for detailed instructions for quote submissions instruction and the evaluation Process.

Questions should be submitted via email and are due by 8/20/2020.

See CONTINUATION Page

X X

36C25520Q0677

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (OCT 1995)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 22

C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.10 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020) 34

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (JUN 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

c. Other [X] Monthly or Annually in arrears of accepted services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

Title of Project: Trucking – Laundry Transportation Services – Western and Central Missouri and Eastern and Central Kansas

(a). GENERAL INFORMATION

(1). Scope of Work: The Contractor shall provide all labor, materials and transportation necessary to provide for the distribution of soiled laundry from Wichita, KS, Topeka, KS, Kansas City, MO, Columbia, MO, and Leavenworth, KS to Penn Industries; and the distribution of clean linen from Penn Industries to the above referenced VA facilities. Currently, the soiled linen is being transported to and from two Penn Enterprises laundry facilities. Those Penn Enterprises’ laundry facilities are located at 1116 Grant Ave., Junction City, Kansas and 103 East 14th ST., Rolla, MO 65401.

Rolla, Missouri. It is anticipated that the distribution point and return of soiled laundry will change from Penn Enterprises on or before February of 2021 to the Leavenworth VAMC Laundry Services as it will open back up. The services required prior to February 2021 will be identified as a separate line item within the Indefinite Delivery Contract Vehicle for the base year only. At that time (or after February 2021), the linen transportation needed will go from 5 VA facilities to 4 VA facilities as the Leavenworth VA will not need transportation. Both schedules can be found below.

The services required after completion of the Leavenworth facility will be identified as separate line items per their respective period of performances.

The contractor shall furnish adequate equipment to meet the requirements and size restrictions associated with the facilities loading docks and existing carts. The trailer or transportation mode must be capable of holding an estimated 24 carts that are 28” x 54 ½” wide x 55” depth with an overall height of 63” with casters. Currently that requirement is being met using seven (7) 45-foot trailers AND (1) 28- foot as demonstrated below. Vendors may propose a different technical approach, but the scheduled times listed for pickup and/or delivery must be met to meet facility needs The distribution of the laundry shall include, but is not limited to, transportation of clean and soiled laundry, access by VA employees for sanitation of the trailers, backing into loading docks, switching trailers, and loading and off-loading carts from the trailer. Contractor shall be responsible for providing trailers with an interior that is capable of being sanitized. The trailer must be capable of holding an estimated 24 carts that are 28” x 55” x 55”.

(2) Location: Trucking services will be furnished on-site at the following Veteran

Integrated Service Network (VISN) 15 facilities.

(A). Dwight D. Eisenhower VA Medical Center 4101 S. 4th St.

Leavenworth, Ks. 66048-5014

(B). Harry S. Truman Veterans’ Hospital (CO)

800 Hospital Drive Columbia, Mo. 65201-5275

(C). Kansas City VA Medical Center (KC)

4801 Linwood Blvd.

Kansas City, Mo. 64128-2226

(D). Colmery O’Neil VA Medical Center (TO)

2200 Gage Blvd.

Topeka, Ks. 66622-0001

(E). Robert J. Dole VA Medical Center (WI)

5500 E Kellogg Ave.

Wichita, Ks. 67218-1607

(4). Estimated Performance Periods: The Contract estimated start date on September

1, 2020 for a period of 12 months for the base term and four, 12 months in length option years, not to exceed a total of five years, expiring on September 1, 2025. The start date is subject to change based on the timing of award. The Base Year services will be divided into two task orders to meet the changing requirements of the facility.

Part (b) General Guidance –

Guidance Related to Section (b) Part I and Part II for all linen transportation services referenced below for the Wichita VAMC, Topeka VAMC, Leavenworth VAMC, Kansas City VAMC, and Columbia VAMC:

• Delivery and pickup may include some holidays. The contractor will be provided a minimum of forty-eight (48) hours advance notice if they are required to work a regularly scheduled holiday.

• The contractor shall notify VAMC Leavenworth as soon as he/she is aware there will be a delay in the scheduled times referenced below and give an estimated time of arrival. Any delay of one hour or more shall be cause for a discounted rate or written notice from the contractor to be delivered three (3) working days, addressing the cause, corrections and what shall be done to prevent future incidents. Final determination for late delivery to made by Contracting Officer.

• After the soiled linen is unloaded at the VAMC Leavenworth, the trailer will be sanitized using a remote wand cart washing system provided by the Leavenworth facility. The sanitizing process takes approximately 15 minutes. Leavenworth shall provide training for the driver/drivers on this equipment.

(b) Part 1. Delivery and Pickup for CLIN 0002

- The Current Schedule from 9/1/2020 to estimated 2/28/2021 (exact date unknown) delivering to the Junction City, Kansas and Rolla, Missouri Laundry Facility- To be known as CLIN 0002.

WICHITA, Kansas (Current Schedule)

(1) One trailer is currently being used to deliver and pickup soiled linen for the VAMC

Wichita, Kansas. A 28-foot trailer currently meets their dock size requirements due to a slant with limited space to maneuver the truck and trailer.

(2) Wichita, Kansas schedule (Tuesdays and Thursdays)

a. Currently, soiled linen will be transported to the Junction City, Kansas Laundry facility (PENN Enterprises). The following schedule shall be executed:

1. Junction City, Kansas Facility to Wichita VAMC (Clean Linen)

Depart- Junction City at 0900 Arrive-Wichita VAMC at 1100

2. Wichita VAMC to Junction City, Kansas Facility (Soiled Linen)

Depart-Wichita VAMC at 1130 Arrive- Junction City at 1330

COLUMBIA, MO (Current Schedule)

(1) Two trailers 45 foot trailers are currently being used. One trailer is being taken to the

Columbia VAMC and parked at the dock and left for the Columbia VAMC to load soiled linen. The second trailer is used to store clean linen from the Rolla, Missouri Laundry Facility (Penn Enterprises). The normal routine is currently to take the clean linen to the Columbia VAMC, unhook and hook up to the soiled trailer and deliver to the Rolla, Missouri Laundry Facility (Penn Enterprises).

(2) Columbia, Missouri VAMC Schedule (Mondays, Wednesdays, and Fridays)

a. Currently, the soiled linen will be transported to the Rolla, Missouri Laundry Facility.

The following schedule shall be executed:

1. Rolla, Missouri Facility to the Columbia VAMC (Clean Linen) Depart- Rolla, Missouri at 0830 Arrive- Columbia, Missouri VAMC at 1010

2. Columbia, Missouri VAMC to the Rolla, Missouri Laundry Facility (Soiled

Linen) Depart- Columbia, Missouri at 1030 Arrive- Rolla, Missouri at 1210

Kansas City, Missouri (Current Schedule)

(1) One trailer is currently being used as the same trailer will be used to deliver and pickup soiled linen for the Kansas City, Missouri VAMC.

(2) Currently the soiled linen for the Kansas City, Missouri VAMC is transported to two different PENN enterprises Laundry Facilities. On Mondays, Wednesdays and Fridays the soiled linen is taken to the Rolla, Missouri Laundry Facility. On Tuesdays and Thursdays, the soiled linen is taken to the Junction City, Kansas Laundry Facility.

(a) The following schedule shall be executed:

Kansas City run to Rolla, Missouri on Mondays, Wednesdays, and Fridays

1. Kanas City VAMC to the Rolla, Missouri Laundry Facility (Soiled linen)

Depart- Kansas City at 0500 Arrive- Rolla, Missouri at 0900

2. Rolla, Missouri Laundry Facility to the Kansas City VAMC (Clean Linen) Depart- Rolla, Missouri at 1315 Arrive- Kansas City, Missouri VAMC at 1745

Kansas City run to Junction City, Kansas on Tuesdays and Thursdays

3. Kansas City, Missouri VAMC to the Junction City, Kansas Laundry Facility (Soiled linen) Depart- Kansas City, Missouri VAMC at 0500 Arrive- Junction City, Kansas at 0715

4. Junction City, Kansas Laundry Facility to the Kansas City, Missouri VAMC (Clean

Depart- Junction City, Kansas at 0915 Arrive- Kansas City, Missouri VAMC at 1215

Topeka, Kansas (Current Schedule)

(1) Currently one trailer is being used, as the same trailer is used to deliver and pickup soiled linen for the Topeka, Kansas VAMC.

(2) Topeka, Kanas schedule (Tuesdays and Thursdays):

(a) Currently, soiled linen will be transported to the Junction City, Kansas Laundry Facility. The following schedule shall be executed:

1. Junction City, Kansas Laundry Facility to the Topeka, Kansas VAMC (Clean

Linen) Depart- Junction City, Kansas at 0730 Arrive- Topeka, Kansas VAMC at 0845

2. Topeka, Kansas VAMC to the Junction City, Kansas Laundry Facility (Soiled

Depart- Topeka, Kansas VAMC at 0900 Arrive- Junction City, Kansas at 1015

Leavenworth, Kansas (Current Schedule)

(1) Currently one trailer is being used, as the same trailer is being used to deliver and pickup soiled linen for the Leavenworth, Kansas VAMC.

(2) Leavenworth, Kansas Schedule (Mondays, Tuesdays, Wednesdays, Thursdays, and Fridays)

(a) Currently, soiled linen will be transported to the Junction City, Kansas Laundry Facility. The Following schedule shall be executed:

1. Leavenworth, Kansas VAMC to the Junction City, Kansas Laundry Facility

(Soiled linen) Depart- Leavenworth, Kansas VAMC at 0700 Arrive- Junction City, Kansas at 0900

2. Junction City, Kansas Laundry Facility to the Leavenworth, Kansas VAMC

(Clean linen) Depart- Junction City, Kansas at 1345 Arrive- Leavenworth, Kansas VAMC at 1545

(b Part 2). Delivery and Pickup for CLINs 0001, 1001, 2001, 3001, 4001, and 5001 *Service Requirements from 3/1/2021(exact date TBD) through the life of the contract*

Pickup and delivery schedule for 3/1/2021-8/31/2021 when the Leavenworth Laundry opens back up on or before February 2021-

Wichita, Kansas VAMC

(1). The laundry shall be transported every Tuesday and Thursday, to include some holidays. The contractor shall pick up the clean linen at the Leavenworth VA Medical Center at 6:30 a.m. and transport it to arrive at the VAMC Wichita no later than 10:00 a.m.

(2). On Tuesday and Thursday at 6:30 a.m. the contractor shall back up to the clean laundry dock at Leavenworth, load the clean linen carts for the VAMC Wichita onto the trailer, secure the carts in the trailer, secure the trailer and depart for Wichita. At the VAMC Wichita, the driver shall dock at the designated area, assist in unloading the trailer and loading it with soiled linen and bring the same trailer back to VAMC, Leavenworth no later than 3:00 p.m.

(3). After the unloading of soiled laundry and completion of the sanitization process, the trailer then be taken back to the contractor’s base station or may be left in a designated area on the grounds of the VAMC Leavenworth until ready to load clean linen for delivery to Wichita.

(4). One (1) trailer has historically been used, as the same trailer will be used to deliver and pickup soiled linen for the VAMC Wichita, KS. The loading dock has size limitations that can accommodate a 28-foot trailer.

(5). Wichita, KS schedule (Tuesdays and Thursdays)

Task No Later Than Pick up clean linen at Leavenworth, KS 6:30 a.m.

Deliver clean linen to Wichita, KS 10:00 a.m.

Pick up soiled linen at Wichita, KS 10:15 a.m.

Deliver soiled linen to Leavenworth, KS 3:00 p.m.

COLUMBIA, MO (When the Leavenworth Laundry opens back up on or before

February 2021):

(1). The laundry shall be transported every Monday, Wednesday and Friday, to include some holidays. The contractor shall pick up the clean linen at the Leavenworth VA Medical Center at 6:30 a.m. and transport it to arrive at the Columbia, VA no later than 10:00 a.m.

(2). On Monday, Wednesday and Friday at 6:30 a.m. the contractor shall back up to the clean laundry dock at Leavenworth, load the clean linen carts for the Columbia VAMC onto the trailer, secure the carts in the trailer, secure the trailer and depart for Columbia. At the Columbia VAMC, the driver shall dock at the designated area, drop the clean load and hook up the soiled load, ensure the carts are secure in the trailer and return to arrive at the VAMC Leavenworth no later than 2:00 p.m.

(3). After the unloading of soiled laundry and completion of the sanitization process, the trailer will then be taken back to the contractor’s base station or may be left in a designated area on the grounds of the VAMC Leavenworth until ready to load clean linen for delivery to Columbia.

(4). Two trailers have historically been utilized for this facility. One trailer has been taken to Columbia and parked at the dock and left for the VAMC Columbia to load soiled linen. The 2nd trailer shall take a load of clean linen to VAMC Columbia per the schedule below. The empty trailer shall be taken to VA Columbia on the effective date of the contract. VA shall load the soiled linen for pickup and delivery to VAMC Leavenworth. The normal routine will be to take the clean linen to Columbia, unhook and hook up the trailer with the soiled linen for trip back to Leavenworth.

(5). Columbia, MO schedule (Mondays, Wednesdays and Fridays)

Deliver clean linen to Columbia, MO 10:00 a.m.

Pick up soiled linen at Columbia, MO 10:15 a.m.

Delivery soiled linen to Leavenworth, KS 2:00 p.m.

KANSAS CITY, MO (When the Leavenworth Laundry opens back up on or before

(1). The laundry shall be transported every day of the week; Monday, Tuesday, Wednesday, Thursday and Friday, to include some holidays. The contractor shall pick up the clean linen at the Leavenworth VA Medical Center at 5:00 a.m. and transport it to arrive at the Kansas City, VA no later than 6:15 a.m.

(2). On Monday, Tuesday, Wednesday, Thursday and Friday at 5:00 a.m. the contractor shall back up to the clean laundry dock at Leavenworth, the clean linen carts for the Kansas City VAMC will be pre-loaded from the night before and be secure.

Therefore, the truck driver can double check that the trailer is secure and depart for Kansas City. At the Kansas City VAMC, the driver shall dock at the designated area, drop the clean load and hook up the soiled load, ensure the carts are secure in the trailer and return to arrive at the VAMC Leavenworth no later than 7:30 a.m.

(4). Two trailers have historically been utilized. One trailer has been taken to Kansas

City and parked at the dock and left for the VAMC Kansas City to load soiled linen.

The 2nd trailer shall take a load of clean linen to VAMC Kansas City per the schedule below. The empty trailer shall be taken to VA Kansas City on the effective date of contract. VA shall load the soiled linen for pickup and delivery to VAMC Leavenworth per the schedule below. The normal routine will be to take the clean linen to Kansas City, unhook and hook up the trailer with the soiled linen for trip back to Leavenworth.

(5.) Kansas City, MO schedule (Mondays, Tuesdays, Wednesdays, Thursdays and

Fridays)

Pick up clean linen at Leavenworth, KS 5:00 a.m.

Deliver clean linen to Kansas City, MO 6:15 a.m.

Pick up soiled linen at Kansas City, MO 6:15 a.m.

Delivery soiled linen to Leavenworth, KS 7:30 a.m.

TOPEKA, KANSAS (When the Leavenworth Laundry opens back up on or before

(1). The laundry shall be transported every Tuesday and Thursday, to include some holidays. The contractor shall pick up the clean linen at the Leavenworth VA Medical Center at 6:30 a.m. and transport it to arrive at the Topeka, VA no later than 8:30 a.m.

(2). On Tuesday and Thursday at 6:30 a.m. the contractor shall back up to the clean laundry dock at Leavenworth, load the clean linen carts for the Topeka VAMC onto the trailer, secure the carts in the trailer, secure the trailer and depart for Topeka. At the Topeka VAMC, the driver shall dock at the designated area, drop the clean load and hook up the soiled load, ensure the carts are secure in the trailer and return to arrive at the VAMC Leavenworth no later than 11:00 a.m.

(3) After removal of the soiled linen the trailer will sanitized as referenced above.

(4). Two trailers have historically been utilized. One trailer has been taken to Topeka and parked at the dock and left for the VAMC Topeka to load soiled linen. The 2nd trailer has been taken a load of clean linen to VAMC Topeka per the schedule below. The empty trailer (or equivalent) shall be taken to VA Topeka on the effective date of contract. VA shall load the soiled linen for pickup and delivery to VAMC Leavenworth per the schedule below. The normal routine will be to take the clean linen to Topeka unhook and hook up the trailer with the soiled linen for trip back to Leavenworth.

(5). TOPEKA, KS SCHEDULE (Tuesdays and Thursdays)

Deliver clean linen to Topeka, KS 8:30 a.m.

Pick up soiled linen at Topeka, KS 8:30 a.m.

Delivery soiled linen to Leavenworth, KS 11:00 a.m.

(f) – Reserved

(g). CART SPECIFICATIONS: Government furnished carts are 28” x 54 ½” wide x 55” depth with an overall height of 63” with casters. Trailers must be able to accommodate 24 carts utilizing bars and straps with e-track. Average number of carts per trips is 20.

Carts must be loaded onto trailers in accordance with laundry procedures to prevent damage to carts.

(h). LINEN INVENTORY: In October of each year a linen inventory is conducted by the

Government. The time frame for deliveries may vary slightly the day of the inventory.

The contractor will be notified by the Contracting Officer’s Representative (COR) as soon as it is known that delivery schedule will be impacted as a result of linen inventory.

(i). TRAILER MAINTENANCE: The contractor shall be responsible for the maintenance and upkeep of any proposed mode of transport such as trucks and trailers.

(j). RESPONSIBILITIES: The contractor assumes all responsibility to assure that the laundry reaches its intended destination within the time frame including the capability of retrieval and delivery of loads delayed because of breakdowns, weather and/or accidents. The contractor trains all new drivers as to location of trailers and duties other than sanitizing the carts. The laundry staff will train on sanitizing the carts and trailers.

The contractor assumes custody of the inventory and is responsible for any losses that occur in route to any of the aforementioned facilities.

(k). EQUIPMENT: The contractor shall maintain his/her equipment to comply with all

Kansas/Missouri Departments of transportation standards.

(l). REGULATIONS: The contractor is responsible to follow and abide by all laws, rules and regulations of the Federal, State and County governments.

(m). WEIGHT: Average weight per trip based on based historical information is:

Wichita& Topeka Columbia & Kansas City

Soiled: 6591 pounds 9123 pounds Clean: 6033 pounds 8812 pounds

*******These are estimates only, and the vendor should be prepared for fluctuations above and below this amount; and account for this in their pricing. The fluctuation will always be limited by the patient or bed capacity of the respective hospitals. ******

(n). FEDERAL HOLIDAYS: The Government observes the following as National Holidays:

New Year’s Day; Martin Luther King Jr.’s Birthday, President’s Day, Independence Day, Labor Day; Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year

1.0 YR Do not Price Here Do not Price Here

Transportation of Soiled and Clean Linen between facilities as defined in the Performance Work Statement. Base Year's services only are divided into two parts as explained in the Performance Work Statement Section (b) Part 1 and Part 2. Sub-Line Items below break out the separate pricing and period of performances to be handled via separate task orders.

Contract Period: Base POP Begin: 09-01-2020 POP End: 08-31-2021

0001A

6.00 MO __________________ __________________

Transportation of Soiled and Clean Linen to and from five (5)

VAMCs and two (2) Penn Industries per Section (b) Part of the Performance Work Statement. The Period of Performance (POP) for these services is ESTIMATED to be 9/1/2020-2/28/2021. The monthly price for these services will be utilized to adjust the pricing for any increase or decreases to that POP.

Contract Period: Base POP Begin: 09-01-2020 POP End: 02-28-2021

0001B

Transportation of Soiled and Clean Linen between five (5) VAMCs with the laundry services being provided at the Leavenworth VAMC as defined in the Performance Work Statement in Section (b) Part 2.

The Leavenworth VAMC would not need transport, however, they would be a destination or pickup location. Base Year POP is ESTIMATED to be 3/1/2021-8/31/2021.

Contract Period: Base POP Begin: 03-01-2021 POP End: 08-31-2021

Total for Base Year Services (Per Month and Annually) $

Option Year I

1.00 YR __________________ __________________

defined in the Performance Work Statement in section (b) Part 2 of the Statement of Work.

Contract Period: Option 1 POP Begin: 09-01-2021 POP End: 08-31-2022

Total for Option Year I Services (Per Month and Annually) $

Option Year II defined in the Performance Work Statement in section (b) Part 2 of the Statement of Work.

Contract Period: Option 2 POP Begin: 09-01-2022 POP End: 08-31-2023

Total for Option Year II Services (Per Month and Annually) $

Option Year III defined in the Performance Work Statement in section (b) Part 2 of the Statement of Work.

Contract Period: Option 3 POP Begin: 09-01-2023 POP End: 08-31-2024

Total for Option Year III Services (Per Month and Annually) $

Option Year IV defined in the Performance Work Statement in section (b) Part 2 of the Statement of Work.

Contract Period: Option 4 POP Begin: 09-01-2024 POP End: 08-31-2025

Total for Option Year IV Services (Per Month and Annually) $

6 Month Extension 52.217-8 defined in the Performance Work Statement in section (b) Part 2 of the Statement of Work. IAW FAR 52.217-8 Contract Period: Option 5 POP Begin: 09-01-2025 POP End: 02-28-2026

Total for 52.217-8 Services (Per Month and 6 Month Total) $

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

C.3 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 9/1/2020 through 8/31/2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 2500, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $800,000;

(2) Any order for a combination of items in excess of $800,000; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the

Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the

Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 8/31/2025.

(End of Clause)

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting

Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and…