36C25520Q0677 0001 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25520Q0677

08-21-2020

X

X X

The solicitation for VA Hospital Linen Transport for KS and MO is Amended as follows:

1) Hereby adds Memorial Day as a Federal Holiday to Section B.2 Part (n) of the solicitation.

2) Incorporates the Questions and Answers identified as the SF 1449 Continuation page 2 and 3 of this Amendment.

All other terms and conditions remain the same.

CONTINUATION PAGE

SF 1449 Continuation Page

Questions & Answer – RFQ 36C25520Q0677 – Linen Transport

Answers in Red

1. Question: Is there a current contract in place for the services being requested in this

RFP? If so will the government please provide the current contract number and award value?

Yes (for the most part). Contract # 36C25518C0225. The current contract pricing is not consistent with how the current solicitation Performance Work Statement and the length of the period of Performances. However, that information can be searched via beta.SAM.gov.

2. How many days will the contractor have from award notification to contract start date?

The exact time frame is unknown, but the start date would be 9/1/2020.

3. The RFQ references: Any delay of one hour or more shall be cause for a discounted rate.

Question: What is this discount set at?

Vendors should propose what they believe a fair discounted rate is with their quote submission. The preponderance of that information may be used to establish a discount rate based on the average.

Discount Rate (in dollars or percentage of overall contract value)________________.

4. Page 8 of RFQ states:

Wichita, Kansas VAMC

(1). The laundry shall be transported every Tuesday and Thursday to include some holidays.

Correct, some holidays will need a delivery except for Thanksgiving and Christmas

Page 9 of RFQ states:

COLUMBIA, MO (When the Leavenworth Laundry opens back up on or before February

2021):

(1). The laundry shall be transported every Monday, Wednesday and Friday, to include some holidays.

Correct, some holidays will need a delivery except for Thanksgiving and Christmas.

KANSAS CITY, MO (When the Leavenworth Laundry opens back up on or before

February 2021):

(1). The laundry shall be transported every day of the week; Monday, Tuesday, Wednesday, Thursday and Friday, to include some holidays.

Correct, some holidays will need a delivery except for Thanksgiving and Christmas.

TOPEKA, KANSAS (When the Leavenworth Laundry opens back up on or before

February 2021):

(1). The laundry shall be transported every Tuesday and Thursday, to include some holidays.

Correct, some holidays will need a delivery except for Thanksgiving and Christmas.

Page 11 States:

(n). FEDERAL HOLIDAYS: The Government observes the following as National

Holidays: New Year’s Day; Martin Luther King Jr.’s Birthday, President’s Day, Independence Day, Labor Day; Columbus Day, Veteran’s Day, Thanksgiving Day, and

Christmas Day. Adding Memorial Day as a Federal Holiday.

Question: What Federal Holidays will the contractor be required to work?

The exact need for holiday delivery is unknown. Please review page 5 General

Guidance shown below.

Delivery and pickup may include some holidays. The contractor will be provided a minimum of forty-eight (48) hours advance notice if they are required to work a regularly scheduled holiday.

5. Page 40 of the RFQ States:

E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) TECHNICAL CAPABILITY

(2) PAST PERFORMANCE

(3) SOCIO-ECONOMIC STATUS WITH EMPHASIS ON SDVOSB AND VOSB

(4) PRICE (IAW FAR 13.106-3)

Question: Wil the rule of 2 for SDVOSB and VOSB apply to this solicitation even though it is a small business set aside?

This is a small business set-aside with an evaluation factor that provides socio-economic status as part of a best value decision. All socio-economic groups referenced in FAR 19 outside of small businesses and large businesses can receive additional consideration, but the VA’s highest consideration would be SDVOSB or VOSB. This is one component of an overall best value decision with non-price related factors when combined are more important than price alone.

6. Is email submission of responses acceptable? Email submissions are the only acceptable submission process.

7. Is there any specific information required on Past Performance? Vendors should address the recency and relevancy standard. Vendors must provide either a contract number with a Point of Contact with phone number; or the name of the company (if obtained in the private sector) with a point of contact with phone number. See page 34 of the RFQ.

(1) Recency Definition: Past performance efforts will first be evaluated for recency. To be recent, some portion of the performance effort must have occurred within the last three years prior to the issue date of the solicitation. Among those performance efforts qualifying as recent, more recent efforts will be given greater weight than less recent efforts.

(2) Relevancy Definition: The services provided is the same or similar in nature, size, and complexity to the services/products being procured under this solicitation.

Note: The Government will review available past performance data in the Past

Performance Information Retrieval System (PPIRS); however, the Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the offeror when evaluating past performance.

8. Is transportation contractor required to load and unload the trailers? No

9. Is transportation contractor required to provide load securing equipment such as rachet straps and load bars? Quantity for this will vary dependent upon number of carts being transported. If contractor is to supply these items does the government require a specific quantity of each to be used on each trailer? Straps/Load bars are required per every three (3) carts.

10. Is transportation contractor required to supply trailer locks or trailer seals for the loads being transported? If so will the government specify which is required and a QTY required annually?

No, Leavenworth Laundry Plant will provide seals.

11. On page 6, the solicitation states "A 28-foot trailer currently meets their dock size requirements due to a slant with limited space to maneuver the truck and trailer." A 28’ trailer is required for Wichita only due to confine space of the loading dock area.

Can the government confirm if a larger vehicle, like a 53' trailer, will fit, or if it has to be a similar sized vehicle as a 28' truck? Tractor needs be able to able to hook up to 28’ for delivery only.

12. Who is the incumbent? Johnson Trucking, LLC

13. What is the current contract number? See Number 1

14. Any changes from the current scope of work? Yes. Even within the current solicitation the requirement changes from the first half of the base year to the second half of the base year. Please review the Performance Work Statement.

15. Would you be able to extend the offer due date? No, we can not extend the deadline at this time.

16. how I would go about submitting our pricing over to you? Email to

Tresanna.tacia@va.gov