36C25520Q0515.docx

Sources Sought Notice Contract Opportunity Sources Sought Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice H365 Annual Distribution Piped Medical Gas Inspection and Testing 66048 36C25520Q0515 06-28-2020

11:59PM

CENTRAL TIME, CHICAGO, USA

N 541350 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Contract Specialist Khamoy Sysengchanh Khamoy.Sysengchanh@va.gov

(913) 946-1975 See Attached SOW

THIS IS NOT A SOLICITATION. This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this Sources Sought Notice is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8 (a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Annual Distribution Piped Medical Gas Inspection and Testing at

St. Louis VAHCS

The North American Industry Classification System Code (NAICS Code) is 541350 (Building Inspection Services), with size standard of $8.0 Million.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought Notice request. This notice shall NOT be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Currently, a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act and VAAR 808.002 (Class Deviation), Priorities for use of Department of Veterans Affairs (VA). However, if response by SDVOSB and/or VOSB firms proves inadequate, an alternate Small Business set-aside or Unrestricted full and open solicitation may be published.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management located at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.va.gov.

Any response to this Sources Sought Notice from interested parties must be received NLT 11:59 pm CST June 28, 2020 by email to Khamoy Sysengchanh, Khamoy.Sysengchanh@va.gov.

B.3 STATEMENT OF WORK (SOW)

Annual Medical Gas Inspection and Testing GENERAL: The Contractor shall provide all labor, personnel, equipment, tools, materials, and services necessary to complete inspection and testing of the Distribution Piped Medical Gas System John Cochran and Jefferson Barracks Veteran Affairs Medical Centers, St. Louis, Missouri in accordance with JCAHO(Joint Commission Accreditation Healthcare Organizations), CGA(Compressed Gas Association), NFPA(National Fire Protection Association), and USPNF(United States Pharmacopeia Convention) requirements and recommendations.

1. WORK TO BE PERFORMED:

a. Provide parts, labor and travel to complete inspection and testing of Distribution Piped Medical Gas System.

b. Annual Medical Gas Reports to be provided within 2 weeks after testing is completed to COR.

Dates Required

2. SPECIAL WORK REQUIREMENTS:

Hours:

a. Services shall be performed according to specifications of government Person of Contact. The regular work hours for this facility are Monday through Friday, from 7:00 am to 4:00 pm (CST). Contractor shall be flexible regarding work schedules and be knowledgeable / sensitive with regards to special requirements within the government’s facility.

Standards:

b. All work shall follow *NFPA 99 *CGA *ASSE 6000 SERIES *USPNF *JCAHO *NFPA 1 *NFPA 55 *NFPA 101 *NEC *CMS *NFPA 70 *ASME *FDA *APSF *IBC

3. PROPERTY DAMAGE:

a. The contractor shall take all necessary precautions to prevent damage to any government property and will notify the Person of Contact immediately if damages occur.

4. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS:

a. The contractor's employees shall obtain contractor’s badges from the VA Police office in Building.

b. The contractor will need to acquire a badge for each worker and ensure that the badge be worn in a visible location on the worker at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States District Court.

c. All completed services will be confirmed and approved by Engineering Service or their designated representative. On completion of service, contractor must report to VA Police, BLDG. 1, where he /she must return badges. Engineering Services Person of Contact to be notified: Mike Stogsdill 314-289-6450 (John Cochran) or David Tyree 314-894-5753 (Jefferson Barracks)

5. MEDICAL OXYGEN SYSTEM

a. Inspect Oxygen supply system for proper design, installation, identification, and function.

· Inspect bulk site location. If Applicable)

· NFPA Standards, Etc.

· Capacity/Capability

· Enclosure/Location

· Equipment/Compliance

· Reserve Changeover (Diverter Valve)and Alarm Functions

· Fire Safety Considerations

b. Inspect manifold source supply location

· Enclosure / Location

· Capacity/Capability

· Equipment Compliance

· Changeover and Alarm Functions

c. Test master alarms for alarm function, required signals, and proper location of components.

d. Test area alarms for proper pressure switch location and alarm function.

e. Test Oxygen system for concentration and gaseous purity at each outlet.

f. Test Oxygen for particulate contamination at least once in each zone.

· Test with 0.45 micron filter device

g. Test Oxygen system for pressure at supply and at each zone.

h. Test one Oxygen outlet in each zone general patient care for proper function, identification, adaptation, and mechanical integrity.

i. Identify leaking/malfunctioning outlets. Identify outlets delivering substandard pressure/flowrates.

j. Test Oxygen zone shut-off valves for proper function, identification, and mechanical integrity.

k. Check oxygen pipeline for proper identification labeling.

l. Test each zone for maximum available flow.

m. Test critical care outlets for maximum available flow.

· Test outlet flow rate and pressure drop with high demand at adjacent outlets

n. Outlets Test Oxygen system components for leakage.

o. Check Oxygen system components for proper installation (i.e. Brazing, Labeling, Hanging, etc.).

6. MEDICAL AIR SYSTEM

a. Inspect Medical Air source supply for design, installation, location, and identification.

· Verify/Lead Lad operation

· High Temperature Shutdown or Alarm

· Secondary/Reserve Source

· Facility testing and calibration procedure that ensures carbon monoxide monitors are calibrated at least annually.

b. Inspect Medical Air Intake.

· Location

· Fresh Air Criteria

c. Inspect required source, main, and zone valves.

· Location

· Labeling

d. Test master alarm for alarm function, required signals, and proper location of components.

e. Test area alarms for proper pressure switch location and alarm function

f. Test Medical Air system gaseous purity (Oxygen Concentration)

g. Test Medical Air for particulate contamination at least once in each zone.

· Test with 0.45 micron filter device

h. Test Medical Air System for pressure at supply at each zone.

i. Test one Medical Air outlet in each zone for proper function, identification, adaptation and mechanical integrity.

· Identify leaking/ malfunctioning outlets

· Identify outlets delivering substandard pressure/flow rate

j. Test Medical Air zone shut-off valves for proper function, identification, and mechanical integrity.

k. Check Medical Air pipeline for proper identification

l. Test each zone for maximum available flow

m. Test critical care outlets for maximum available flow

· Test outlet flow rate and pressure drop with high demand at adjacent outlets

n. Test Medical Air System components for leakage.

o. Check Medical Air System components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

7. NITROUS OXIDE SYSTEM (John Cochran Only)

a. Inspect Nitrous Oxide supply system for proper design, installation, and function.

· Enclosure/Location

· Capacity/Capability

· Equipment Compliance

· Changeover/Alarm Functions

· Safety Measures

b. Inspect required source, main, and zone valves.

· Location

· Correct Pressure

c. Test master alarms for alarm function, required signals, and proper location of components.

d. Test area alarms for proper switch location and alarm function.

e. Test Nitrous Oxide system for concentration.

f. Test Nitrous Oxide system for pressure at supply and at each zone.

g. Test one Nitrous Oxide outlet in each zone for proper function, identification, and mechanical integrity.

h. Check Nitrous Oxide zone shut-off valves for proper function, identification, and mechanical integrity.

i. Check Nitrous Oxide pipeline for proper identification.

j. Test each Nitrous Oxide outlet for maximum available flow.

k. Test Nitrous Oxide system components for leakage.

l. Check Nitrous Oxide system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

8. NITROGEN SYSTEM (John Cochran Only)

a. Inspect Nitrogen supply system for proper design, installation, and function.

· Enclosure/Location

· Capacity/Capability

· Equipment Compliance

· Changeover/Alarm Functions

· Safety Measures

b. Inspect required source, main, and zone valves.

· Location

· Correct Pressure

c. Test master alarms for alarm function, required signals, and proper location of components

d. Test area alarms for proper switch location and alarm function.

e. Test Nitrogen system for pressure at supply and at each zone.

f. Test one Nitrogen outlet in each zone for proper function, identification, and mechanical integrity.

g. Check Nitrogen zone shut-off valves for proper function, identification, and mechanical integrity.

h. Check Nitrogen pipeline for proper identification.

i. Test each Nitrogen outlet for maximum available flow.

j. Test Nitrogen system components for leakage.

k. Check Nitrogen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

9. CARBON DIOXIDE SYSTEM (John Cochran Only)

a. Inspect Carbon Dioxide supply system for proper design, installation, and function.

· Enclosure/Location

· Capacity/Capability

· Equipment Compliance

· Changeover/Alarm Functions

· Safety Measures

b. Inspect required source, main, and zone valves.

· Location

· Correct Pressure

c. Test master alarms for alarm function, required signals, and proper location of components.

d. Test area alarms for proper switch location and alarm function.

e. Test Carbon Dioxide system for pressure at supply and at each zone.

f. Test one Carbon Dioxide outlet in each zone for proper function, identification, and mechanical integrity.

g. Check Carbon Dioxide zone shut-off valves for proper function, identification, and mechanical integrity.

h. Check Carbon Dioxide pipeline for proper identification.

i. Test each Carbon Dioxide outlet for maximum available flow.

j. Test Carbon Dioxide system components for leakage.

k. Check Carbon Dioxide system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

10. MEDICAL SURGICAL VACUUM & VACUUM SYSTEM

a. Inspect Vacuum source equipment for proper design, installation, and function.

b. Inspect Vacuum exhaust.

· Location – away from fresh air intakes

· Environmental Considerations

c. Inspect required source and zone valves

· Location

· Labeling

d. Test area alarms for proper pressure switch location and alarm function.

e. Test inches (of mercury) of Vacuum at source and at each zone.

f. Test each Vacuum inlet for maximum available flow rate SCFM.

g. Test pressure at each inlet in all critical care areas.

· Test for flow rate and pressure drop with high volume demand on adjacent inlets

h. Test one Vacuum inlet in each zone for proper function, identification, adaptation, and mechanical integrity.

· Identify leaking/malfunctioning Inlets

· Identify Inlets delivering substandard vacuum/flow rate

i. Check Condition of Hose on hose Drops

j. Test all Vacuum zone valves for proper function, identification, and mechanical integrity.

k. Check Vacuum System components for proper installation (i.e.: Brazing., Labeling, Hanging)

11. MEDICAL SURGICAL VACUUM & VACUUM SYSTEM

John Cochran 915 N Grand Blvd.

St. Louis, MO 63106 Jefferson Barracks 1 Jefferson Barracks Dr.

St. Louis, MO 63125

Building 55

Bulk Oxygen Storage Tank (Building 52)

Bulk Oxygen Storage Tank (Building 53)

12. COR’s AT LOCATION

a. All questions concerning the scope and requirements of the VA Medical Center, shall be directed to the COR (see below):

b. The Pipe Shop Foreman (COR) will be the contractor’s contact at the John Cochran VA Medical Center. The AC Shop Foreman (COR) will be the contractor’s contact at the Jefferson Barracks VA Medical Center. The POC will assist and direct the contractor when scheduling inspections. All questions concerning coordination of installation activities while at medical center shall be directed to the designated COR at each location.

END STATEMENT OF WORK