36C25520Q0329-000.docx

Sources Sought Notice Contract Opportunity Sources Sought Notice

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* = Required Field Contract Opportunity Sources Sought Notice V301 Equipment/Furniture Moving Services St. Louis VA Medical Center and surrounding clinics 66048 36C25520Q0329 04-19-2020 N 484210 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Khamoy Sysengchanh St. Louis VA Medical Center John Cochran Division 915 N. Grand Blvd St. Louis, MO 63106 Khamoy.Sysengchanh@va.gov khamoy.sysengchanh@va.gov THIS IS NOT A SOLICITATION. This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this Sources Sought Notice is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8 (a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Furniture/Equipment Moving Services at below VA Medical Center and surrounding Community Based Outpatient Clinics (CBOCs)

St. Louis VA Healthcare System John Cochran Division 915 N. Grand Blvd St. Louis, MO 63106

The North American Industry Classification System Code (NAICS Code) is 484210 (Used Household and Office Goods Moving), with size standard of $30.0 Million.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought Notice request. This notice shall NOT be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Currently, a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act and VAAR 808.002 (Class Deviation), Priorities for use of Department of Veterans Affairs (VA). However, if response by SDVOSB and/or VOSB firms proves inadequate, an alternate Small Business set-aside or Unrestricted full and open solicitation may be published.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management located at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.va.gov.

Any response to this Sources Sought Notice from interested parties must be received NLT 11:59 pm CST April 19, 2020 by email to Khamoy Sysengchanh, Khamoy.Sysengchanh@va.gov.

A.1 STATEMENT OF WORK (SOW)

St. Louis VA Medical CenterHealthcare System John Cochran Division 915 N. Grand Blvd St. Louis, MO 63106

Furniture, Fixtures, and Equipment Moving Service Semi-Annual Preventive and Emergency Maintenance on the MRI, CT, and PET Scan Chillers

1. GENERAL INFORMATIONSCOPE OF WORK

The St. Louis VA Medical Center (John Cochran) requires a furniture and equipment moving servicepreventive maintenance contract on the following Kraus and Riedel Chillers serving MRI, CT, and PET Scan Equipment to improve operational efficiency and mitigating risk for downtime.. This service will include pick up, delivery, repair, and assembly of FF&E (Furniture, Fixtures and Equipment), items not covered by any existing contract within the VA St. Louis Health Care System. This requirement involves moves, delivers, installs/assembles, and repairs individual items, not full rooms. Fixed rates cover labor, vehicles, fuel, and any other resource necessary to carry out the terms and conditions of this contract, to include but not limited to specialty installers, additional movers and or vehicles, warehousing costs, rental carts, and special equipment needs. All quantities shown as part of the price schedule are estimated. This is an on-call requirement, subject to the of items that need to be picked up from any below locations and delivered to the required locations per the Contracting Officer’s Representative (COR).

The VA St. Louis Health Care System is comprised of nearly two million square feet of building space in multiple locations. For reference, John Cochran Division will be used as the initial pick up point to show the distance to the various locations that are part of our system. The locations reflect approximate distance from the John Cochran facility, they include but are not limited to the following.

Medical Center Campuses:

John Cochran Division 915 N Grand Blvd.

St. Louis, MO 63106

Jefferson Barracks Division 1 Jefferson Barracks Dr.

St. Louis, MO 63125 (19 Miles)

Leased Offices/ Clinics:

Team I Manchester Avenue Annex 4974 Manchester Ave.

St. Louis, MO 63110 (3.3 miles)

Team 2, Washington Avenue Annex 2727 Washington Ave.

St. Louis, MO 63103 (1.1 Mile)

Washington, MO CBOC 1627 A Roy Dr.

Washington, MO 63090 (42 miles)

Saint Charles County CBOC 844 Waterbury Falls Dr.

O'Fallon, MO 63368 (26 miles)

Scott AFB 375th Medical Command 310 W. Losey St.

Scott AFB, IL 62225 (26 miles)

Hope Recovery Center

Women's Clinic 3615 Olive St.

St. Louis, MO 63106 (0.3 miles)

Dermatology Clinic 3615 Olive St.

St. Louis, MO 63106 (0.3 miles)

Research (Big Brothers/ Big Sisters Building) 501 N. Grand Blvd.

St. Louis, MO 63106 (0.2 miles)

Whole Health/QM 3641 Olive St.

St. Louis, MO 63106 (0.2 miles)

North Saint Louis County CBOC 6854 Parker Rd.

Florissant, MO 63033 (11 miles)

St Clair County CBOC 1190 Fortune Boulevard Shiloh, IL 62269 (20.4 miles)routine operating inspection(s) to include leak checks, condenser coil operation, strainer operation, fan rotation, relay operation, verify voltage, amperage, and remote display, inspect oil levels, verify pressures of pumps and compressors, verify nitrogen pressures for tanks, verify output temperatures of chillers, verify glycol tank level and pressures. In addition, this shall also include annual replacement of the KSC 125 Chiller relays and the ECO 133L Chiller Hot Gas Bypass Valve. This shall also include Emergency Online and Phone response 24 hours per day with software and diagnostic troubleshooting provided remotely.

• Kraus Model: KSC 215-L-U/S. Serial # S215.4001.02.495.0810 Serving MRI 1

• Kraus Model: ECO133L. Serial # 133.6002.01.1205.0613 Serving MRI 2

• Riedel Model: 10430821. Serial# 1760683. Ident # 2NK6 745-1W Serving CT 1

• Riedel Model: 10430821. Serial# 1760351. Ident # 2NK6 745-1W Serving CT 2

• Riedel Model: 10589726. Serial# 1750938. Ident # 2NK6 746-W Serving PET Scan

2. OBJECTIVES:

The purpose of this scope of work is to obtain a Preventive and Emergency Service Contract for Kraus and Riedel Chillers serving MRI, CT and PET Scan Equipment to improve operational efficiency, mitigating risk for downtime.

The Contractor shall provide all labor, tools, materials, and equipment necessary to perform the work as specified in this SOW.

The scope of work shall also include Emergency Online and Phone response 24 hours per day with software and diagnostic troubleshooting provided remotely.

To obtain emergency onsite response within 4 hours between scheduled service calls 24 hours a day.

Work hours are to be normal operating hours 7a.m. - 4:30p.m. Monday –Friday excluding federal holidays.

3. INSPECTIONS AND SERVICES TO BE PROVIDED:

4.

A. Vendor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to perform the above noted Scope of Work. Tools and equipment may include, but not be limited to, a box truck with lift gate, parking cones, hand trucks, dollies, protective blankets, personal protective equipment, etc., to safely move, assemble and disassemble items without damage to the item(s) or property.

B. The Vendor shall in writing, assign a single point of contact that will be on site to manage the work and coordinate with the COR. This work leader shall have a cell phone with voice, text, and e-mail capabilities to simplify communication between the Vendors POC and the COR.

C. The Vendor's staff shall be dressed professionally. The company's name and logo shall be visible on all employee's shirts. The Vendor's employees shall be required to be PIV badged by the VA, requiring fingerprinting and background checks, prior to the performance of any Work. The Vendor's employees will be required to wear the PIV badge during performance of all Work. No direct payment or time will be allotted the Vendor to PIV badge their employees.

D. Normal Duty Hours: Monday – Friday 7:00AM – 3:30 PM, excluding federal holidays. The COR will contact the vendor to schedule tasks based on the Contract line items at least two business days (Monday – Friday) prior to the date of the required task.

E. Vendor shall communicate back to the COR upon the completion of each task throughout the day. If the Vendor is unable to complete the assigned task orders for a given day, they shall immediately notify the COR.The MRI, CT, and PET Scan Chillers shall be serviced every 6 months per manufacturers and VA recommendations.

1. The MRI 1.5T ECO 133L Chiller Hot Gas Bypass Valve and MRI 3T KSC 125 Chiller Relays shall be replaced every 12 months per manufacturers and VA recommendations.

5. a. INSURANCE: Contractor shall maintain general liability and property damage liability insurance relating to activities.

b. QUALIFICATION OF CONTRACTORS: Contractors shall possess the technical expertise, training, and maintenance track record of performing inspections, maintenance, and repairsFurniture, Fixtures and Equipment pick up, delivery, repair, and assembly of items.

c. CLOCATION:

d. St. Louis VA Medical Center

e. John Cochran Division

f. 915 N. Grand Blvd

g. St. Louis, MO 63106 h.

i. Contracting Officer’s Representative (COR) The Government Contracting Officer’s Representative (COR) is Louis PeiranoJeremy Rose at 314-652-4100 x58728314-652-4100 x51103, or Louis.Peirano@va.gov. The contractor's representative will schedule all work with the COR prior to performance of services. The contractor shall report all issues to the COR. The contractor shall ONLY respond to service calls placed by the COR, or his representative.

j. Contract Administration Data All contract administration functions will be retained by the Department of Veterans Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred because of the change.

k. Performance Period: Base Year plus four (4) Option Years at the government’s discretion.

l. Type of Contract: Indefinite Delivery-Indefinite Quantity with Individual Task Orders; Firm-Fixed-Price

6. INSPECTION AND ACCEPTANCE

The Contractor shall provide certification that the service provided was approved and accepted by the COR at John Cochran Medical Center. The contractor must submit validation that work was completed satisfactorily with request for payment.

(End of Statement of Work) image1.emf