36C25520Q0148 0001.docx

36C25520Q0148 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-10-2020

None

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 To all Offerors/Bidders

36C25520Q0148 08-31-2020

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09/18/2020 at 12:01pm CDT.

Patient Identification Wristband System, John J. Pershing VAMC, Poplar Bluff, MO

1. The Offer Due Date (Block 8) of the RFQ is changed from Wednesday, 09/16/2020 to Friday, 09/18/2020 at 12:01pm CDT.

2. See Pages 2 and 3 for answers to technical questions.

Bruce Kidder Contracting Officer

Questions / Answers RFQ 36C25520Q0148, Patient Wristband Identification System, Poplar Bluff VAMC

1. Pg. 10, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, p., 3): Is there a specific reason that the SQL database is required?

Answer: This requirement has been deleted from the PWS.

2. Pg. 10, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, p., 3): Is the specification to use an SQL database to be interpreted to mean that the SQL database must be used within the vendor’s software environment, or rather that the vendor’s software environment must be able to communicate with an VA’s existing SQL database?

Answer: This requirement has been deleted from the PWS.

3. Pg. 10, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, p., 3): Would VA administration staff need to have access to the requested SQL database via the vendor’s software?

Answer: This requirement has been deleted from the PWS.

4. Pg. 10, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, p., 3): Is the stipulation to use an SQL database on vendor-provided hardware related to federal requirements for the storage of Protected Health Information (PHI)?

Answer: This requirement has been deleted from the PWS.

5. Pg. 10, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, p., 3): If the vendor’s software environment does not permanently store any Protected Health Information, is it required for the SQL server to be installed on the vendor’s hardware?

Answer: This requirement has been deleted from the PWS.

6. Pg. 10, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, p., 3): What are the VA Standards for the SQL server?

Answer: This requirement has been deleted from the PWS.

7. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, j.: By “Track patient allergies, risks and other clinical information.”, does this mean that the vendor needs to provide a front-end GUI for VA users to enter patient allergies into, or rather just the ability to retrieve patient allergy information from the Vista system?

Answer: The capability to improve patient safety by directly imprinting patient specific indicators on the wristbands. Patient safety indicators including (e.g. allergy, fall risk, Do Not Resuscitate (DNR), latex allergy, and restricted extremity). This information shall be pulled directly from Vista.

8. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, i.: As it relates to taking patient photos, are cameras and ancillary hardware required to be quoted?

Answer: The vendor shall provide one (1) camera in order to obtain pictures not available in Veteran Health Identification Card (VHIC) system. The camera will be brand name or equal to the EOS Rebel T5 manufactured by Canon with at least 18.0-pixel quality or webcam with HD definition picture quality and provided in a quantity of one per printer.

9. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, i. & j.: What Patient Information user input functionality is expected in the end user side of the software? - i.e. Is a vendor supplied front-end graphical user interface (GUI) for users to input Protected Health Information a requirement of the RFQ, or can the standard existing Vista ADT front-end software for patient admissions continue to be used as part of this solution?

Answer: The end user software must be able to direct the transfer of pertinent patient information from the VA National Records Database (VistA). The standard existing VistA ADT front-end software will be used as part of the solution.

10. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, i.: What communication interface is approved and/or standardized for bidirectional communication that will be used for pulling photos from the Veteran Health Identification Card (VHIC) system? (HL7, etc.)

Answer: Communication shall use VistA RPC Broker/HL7, or a common VA VistA interface.

11. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, i.: What is the scenario that would require a patient to have their picture taken using this solution?

Answer: In the event no photo is available in the Veteran Health Identification Card (VHIC) system, the facility will need the ability to capture a local photograph and have it sent to the wristband printer.

12. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, i.: Will the patient pictures taken by this solution need to be uploaded to the Veteran Health Identification Card (VHIC) photo repository?

Answer: No, the Veteran will go through the proofing process to receive a Veteran Health Identification Card (VHIC), per the VA VHIC card request system.

13. Pg. 9, B3 PERFORMANCE WORK STATEMENT (PWS), 2. REQUIREMENTS, i.: Would the vendor be required to utilize the same hardware and/or software currently being used by other VA departments (i.e. the Office of Administration) to take pictures of patients, or is the RFQ looking for the vendor to provide a totally separate photo capture system?

Answer: Yes. The vendor shall provide the camera as mentioned in Question/Answer 8 above, in order to obtain pictures not available in the Veteran Health Identification Card (VHIC) system.