36C25520Q0096-001.docx

36C25520Q0096

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25520Q0096 12-12-2019 Donald Hannah donald.hannah@va.gov 913-946-1972 12-20-2019 3:00 pm 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 332420 750 Employees N/A X Department of Veteran Affairs Wichita, KS VAMC ATTN: Boiler Plant 5500 E. Kellogg Ave.

Wichita KS 67218-1607 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 See CONTINUATION Page See Section B.2 for Details See CONTINUATION Page X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

[X] Other [X] Upon acceptance and or installation of item(s)

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25520Q0080

36C25520Q0096

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

Statement of Work Updated Veeder Root Underground & Above Ground Storage Tank Monitoring & Leak Detection System Robert J. Dole VA Medical Center Wichita, KS

1. PURPOSE

1.1. To implement a fully turnkey Updated Veeder Root Underground Storage Tank (UST) & Above Ground Storage Tank (AST) Monitoring & Leak Detection System at the Robert J. Dole VA Medical Center (RJDVAMC) in Buildings 13, 31, 26, 34, 2.

1.2. UST & AST Monitoring & Leak Detection System be used to monitor, record, and alert staff to various environmental conditions and leaks in the USTs and ASTs in Buildings 13, 31, 26, 34, 2, but not limited to: temperature, water/moisture, leak detection, tank tightness, tank line tightness, tank levels/inventory, overfill/low fuel alarms, and all other required monitoring points. Monitoring shall be accessible for end users within the space in addition to the support staff responsible for using, testing and inventory control requirements set forth in 40 Code of Federal Regulation (CFR) Part 280 with the Environmental Protection Agency (EPA).

1.3. Turnkey solution shall be defined as to the provision of a complete system, to include but not limited to providing all materials, tools, equipment, staff, management, travel, resources, etc. necessary to provide, install, commission and test a system that is fully usable at the conclusion of the installation. The turnkey solution to be provided by the contractor shall: ready for full use upon completion of installation and fully adheres to the regulations/requirements for USTs and ASTs set forth by Kansas Department of Health and Environment (KDHE), Kansas Administrative Regulations (KAR) 28-44-12 thru 28-44-29 and the EPA, 40 CFR Part 280.

2. SCOPE

2.1. The Robert J. Dole VA Medical Center, Wichita KS is seeking proposals to provide installation of new updated Veeder Root Underground Storage Tank (UST) & Above Ground Storage Tank (AST) Monitoring & Leak Detection System W/Printer Consoles, and all necessary equipment/software for the new monitoring system, and removal of the current (USTs) & (ASTs) Monitoring & Leak Detection Systems (Veeder Root TLS-350 panels and all associated equipment and materials). The successful bidder will provide turn-key project management and installation of required equipment, probes/sensors, software to manage/generate test reports/regulatory reports and provide Cat 6 cable to communicate/connect all the listed Buildings to the Main Monitoring station located at Building 13. The Successful bidder will deliver materials as described in Section 1 Purpose: To implement a fully turnkey Underground Storage Tank (UST) & Above Ground Storage Tank (AST) Monitoring & Leak Detection System at the Robert J. Dole VA Medical Center (RJDVAMC) in Buildings 13, 31, 26, 34, 2.

2.2. Background. The facility currently has Veeder Root TLS-350 W/Printer Consoles UST & AST Monitoring & Leak Detection Systems installed on Buildings 13, 31, 26, 34, 2, with the main monitoring station located in Building 13. The current UST & AST Monitoring & Leak Detection System with Veeder Root has performed very successfully for many years. The facility is seeking a UST & AST Monitoring & Leak Detection System that is an efficient, modern, trouble-free, updated version of our current system. The new updated UST & AST Monitoring & Leak Detection System need to meet the technical specifications, standards, performance of TLS4I for Building 13 and a TLS4C on Buildings 31, 26, 34, 2, and the system will need to meet the regulations/requirements for USTs and ASTs set forth by Kansas Department of Health and Environment (KDHE), Kansas Administrative Regulations (KAR) 28-44-12 thru 28-44-29 and the EPA, 40 CFR Part 280. The new UST & AST Monitoring & Leak Detection System will allow end users to receive real time information concerning the state of specific tank, probes, sensors (state meaning: temperature readings, tank level readings etc.), receive alarms/alerts when the monitored areas fall outside of designated acceptable ranges, and provides easy report generation for all required regulatory reports and inventory level reports.

3. GENERAL REQUIREMENTS

3.1. Regulatory Requirements.

3.1.1. The UST & AST Monitoring & Leak Detection System shall meet the following:

3.1.1.1. EPA 40 Code CFR Part 280

3.1.1.2. Kansas Administrative Regulations (KAR) 28-44-12 thru 28-44-29

3.1.1.3. National Institute of Standards and Technology (NIST)

3.1.1.4. The Joint Commission

3.1.1.5. American National Standards Institute (ANSI)

3.1.1.6. International Organization for Standardization (ISO)/ International Electrotechnical Commission (IEC) Standard 17025:2005

3.2. Monitoring.

3.2.1. The system shall provide monitoring 24 hours a day, 7 days a week, 365 days a year, with Alarm Notification at Tank Site and Building 13 (Main Monitoring Station), consisting of a series of the following types:

3.2.1.1. UST & AST Environmental Monitoring of the following conditions:

3.2.1.1.1. Tank/Fuel Temperature;

3.2.1.1.2. High-High Tank/Fuel Level;

3.2.1.1.3. High Tank/Fuel Level;

3.2.1.1.4. Over Fill Protection;

3.2.1.1.5. Tank Level;

3.2.1.1.6. Low Tank/Fuel Level;

3.2.1.1.7. Low-Low Tank/Fuel Level;

3.2.1.1.8. Inventory/Total Gallons;

3.2.1.1.9. Tank Tightness to .1 GPM;

3.2.1.1.10. Tank Fuel Line Tightness to .1 GPM;

3.2.1.1.11. Leak Detection/Alert/Notification;

3.2.1.1.12. Water Detection;

3.2.1.1.13. Water Levels.

3.2.1.2. System must be able to provide 24/7/365 monitoring and ensure complete data capture/logging for alerting, reporting and charting utilizing "two-way communication" with system acknowledgement of received data and "on-board" sensor memory to prevent data loss during communication interruption.

3.3. Software.

3.3.1. A software system for full system functionality; including administrative rights to the system for field engineer level access.

3.3.2. The contractor shall provide up to date software for the entire duration of use/life of the new UST & AST Monitoring and Leak detection system of the contract including but not limited to software patches, updates. Software updates shall be restricted to primary software for controls, monitoring mechanism, and server functionality. Ancillary software updates shall not be included.

3.4. Peripheral Equipment/Sensors.

3.4.1. The contractor shall provide all sensors, probes, ancillary and peripheral equipment necessary in order to deliver the desired solution. All equipment to be provided by the contractor shall be installed by the contractor and commissioned by the contractor.

3.4.2. All equipment and sensors will be correlated with the applicable VA asset tag. The contractor shall provide a full equipment listing of all equipment to be installed to include but not limited to the following information:

3.4.2.1. Equipment type;

3.4.2.2. Location of installation;

3.4.2.3. Installation date;

3.4.2.4. Commissioning date;

3.4.2.5. Model Number;

3.4.2.6. Serial Number;

3.4.2.7. Manufacturer.

3.5. Installation.

3.5.1. The Contractor shall furnish all supplies, equipment, facilities, and services required for delivery and installation of the supplies and equipment.

3.5.2. The contactor shall provide all resources necessary to deliver the solution as indicated in this scope of work. This work shall include implementation of all necessary infrastructure such as wiring, circuitry and conduit. At no point may wiring be affixed to sprinkler piping. The contractor shall ensure that all infrastructure required to support the wiring installations such as wire hangers, etc. are provided for and installed by the contractor.

3.5.3. Some systems will be in place that can be utilized by the contractor. There may be but cannot guarantee power in place that can be utilized by the vendor. The contractor shall coordinate with local VA engineering staff to finalize locations of equipment and power needs. For any additional power needs, the contractor shall provide the VA written notice of the need no fewer than four weeks in advance. The contractor shall provide the VA an option to install additional electrical as needed via change order proposal. The acceptance of this proposal is at the discretion of the VA and can only be requested and/or accepted by the contracting officer.

3.5.4. 2.1.2 The vendor will protect all finished spaces and surfaces at no additional cost to the medical center. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

3.6. Maintenance.

3.6.1. There will not be any continued maintenance agreement/contract maintenance agreement after the system has been installed and commissioned, only the warranty.

3.7. Database.

3.7.1. The system shall be capable of archiving data to meet major regulatory requirements.

3.7.2. Data will be transmitted via Government provided network and the required Software will be installed with the assistance of the RJDVAMC IT Personnel. The amount of “on-board” sensor memory must be sufficient to protect data from a potential holiday weekend outage, plus the time for normal troubleshooting and shipment of replacement parts (i.e., the Panel/Console at each site and shall have a minimum seven (7) days "on-board" memory).

3.8. Interface.

3.8.1. System interface shall be simple and easy to use and require minimal training.

3.8.2. Users shall be able to graphically display, record, print all relevant/regulatory data. Data recording shall be developed and based on contractor recommendations while meeting VA directives, Joint Commission guidelines, the (KAR) 28-44-12 thru 28-44-29 and 40 CFR Part 280 for monitoring.

3.8.3. The system and all of its components shall be capable for gateway interfacing.

3.8.4. Sensor readings shall be available in “real time” meaning sensor readings reported at the time of inquiry shall be reading for that item at the particular point in time.

3.8.5. The system shall provide audit tracking capability. Access and permissions shall be limited through programmed permissions for staffing.

3.9. Access/Permissions.

3.9.1. The system administrator shall be able to grant user level access and have access only to information from sensors and not the programming parameters.

3.10. Expansion.

3.10.1. System is to be easily configurable and highly scalable and expandable with customizable, highly functional and user-friendly software.

3.10.2. The system must be fully expandable to accept additional USTs & ASTs tank monitoring and leak detection system within the facility.

3.10.3. Reporting/Alerts. The system shall provide daily/monthly/yearly regulatory/inventory reports. The reports shall include all regulatory information to determine overall tank/tank line tightness, leak detection, fuel usage, inventory logs, tank levels, water detection, and overall system performance.

3.10.4. Monitoring System shall be able to alert users on site at each panel and the main monitoring station (Building 13) of any tank level/sensor is out of range, any leaks, water, or if a sensor fails.

3.10.5. System shall be able to alert users if a sensor loses contact with the equipment due to communication or hardware failure or needs attention. This report/alert system should also alert if sensor data is not being received and recorded and have the capability to store data in the "on-board" memory and transmit complete data at a later period.

3.11. System Training.

3.11.1. The Contractor will provide on-site training (two days minimum) for designated users, work area leads, and repair technicians during the initial installation and any new additional equipment/software upgrades.

3.11.2. The contractor will provide print, video and computer-based training appropriate for new users, to meet the demands of a growing work force.

3.11.3. The contractor will populate the database with installed sensor groups, designed service areas, master users and individual users.

4. PLANNING AND MANAGEMENT

4.1. The contractor shall include in this contract all surveying, project planning, project management, configuration, deployment and training.

4.2. Final contractor solution for execution of this contract shall include considerations toward: stakeholder analysis,

4.3. workflow design, workflow build, and implementation of the workflow with technology. The contractor shall work with VA staff to properly map out the materials to be installed, develop a specific and detailed schedule of major tasks and milestones, and provide implementation strategy.

4.4. Post installation- the contractor shall provide assistance (on site or remote) as required for up to one year.

5. SALIENT CHARACTERISTICS

5.1. All Panels/Consoles will need to use VA power unless otherwise noted. All Panels/Consoles, sensors, and devices must transmit data via Non-VA, self-contained, stand-alone network. The contractor shall be responsible for providing all components as necessary to render the system usable.

5.2. Minimum device requirements

5.2.1. The following devices shall be provided by the contractor as a minimum.

5.2.2. The following devices include suggested manufacturer. The contractor may use a different manufacturer as long as the contractor can demonstrate and ensure operability with the parent system as a whole, ensures integration of ancillary components, preserves manufacturer warranties when tied into the system to be installed, and is fully serviceable by the contractor.

5.2.2.1. UST & AST Monitoring & Leak Detection System W/Printer Consoles.

5.2.2.1.1. Suggested Manufacturer Brand Name: Veeder Root TLS 4I Console with touch screen or equal (Building 13).

5.2.2.1.2. Suggested Manufacturer Brand Name: Veeder Root TLS 4C Console with touch screen or equal (Buildings 31, 26, 34, 2).

5.2.2.1.3. Computer Station/Application Software for Control Monitoring (Building 13)

5.2.2.1.4. Static in tank leak detection equipment

5.2.2.1.5. HGP mag plus probe

5.2.2.1.6. 4" cap and ring kit interstitial sensor

5.2.2.1.7. 2" cap and riser kit

5.3. The contractor shall provide training and “Go Live” assistance to ensure:

5.3.1. Installation of all sensors, monitors, and devices;

5.3.2. Checking that all devices are operating successfully;

5.3.3. All designated facility subject matter experts are fully trained;

5.3.4. Provision of one (1) year support and warranty on all devices and software from point of system commissioning.

5.4. Provide indefinite software updates for lifetime of system.

5.5. Technical training for Engineering Staff

5.5.1. Training shall include, at a minimum:

5.5.1.1. System Overview

5.5.1.2. Use;

5.5.1.3. Programming;

5.5.1.4. Upgrade;

5.5.1.5. System modification;

5.5.1.6. Equipment replacement.

5.5.2. Training shall be no fewer than two (2) eight-hour day course on the system and shall be conducted on the system as it has been physically installed.

5.5.2.1. Any adjustments made to the system in order to render training shall be reversed upon completion of the example or training item being presented. The contractor shall ensure that the system maintains information integrity when utilizing it for training purposes. It is recommended that the contractor duplicate the installed environment on a training environment when utilizing system for hands on training.

5.5.3. The Contractor shall provide a training syllabus prior to the training for VA approval. Syllabus must be approved no fewer than seven (7) calendar days prior to the scheduled training. All training must be scheduled with the VA no fewer than fourteen (14) calendar days prior to the training.

5.5.4. The contractor shall provide all necessary training materials and equipment including, but not limited to: training workbooks, manuals, laptops for system programming, project, and all trainer travel and lodging expenses. At no point may training occur virtually; all training must be conducted with a trainer physically present on the property. Virtual assistance may only be permitted for troubleshooting purposes.

5.6. Technical training for End Users

5.6.1. Training shall include at a minimum:

5.6.1.1. System Overview;

5.6.1.2. General use;

5.6.1.3. Popular views;

5.6.1.4. Report access;

5.6.1.5. Data retrieval;

5.6.1.6. Data notifications;

5.6.2. Training shall be no fewer than an eight-hour course on the system and shall be conducted on the system as it has been physically installed.

5.6.3. The Contractor shall provide a training syllabus prior to the training for VA approval. Syllabus must be approved no fewer than seven (7) calendar days prior to the scheduled training. All training must be scheduled with the VA no fewer than fourteen (14) calendar days prior to the training.

5.6.4. The contractor shall provide all necessary training materials and equipment including, but not limited to: training workbooks, manuals, laptops for system programming, project, and all trainer travel and lodging expenses. At no point may training occur virtually; all training must be conducted with a trainer physically present on the property. Virtual assistance may only be permitted for troubleshooting purposes.

6. DELIVERY AND INSTALLATION

6.1. DELIVERY ORDERS

6.1.1. Contractor shall deliver all equipment to the Robert J. Dole VA Medical Center (RJDVAMC) KS 5500 E. Kellogg St, Wichita, KS 67218 as specified in delivery order.

6.1.2. Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon.

6.1.3. Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

6.1.4. Deliver specified items only when the site is ready for installation work to proceed.

6.1.5. Store products in dry condition inside enclosed facilities.

6.1.6. Any government requested delayed delivery up to 90 days after initial award delivery date specified in the delivery order, shall be at no additional cost to the Government.

6.1.7. A pre-delivery meeting will be conducted 15 days prior to initial award delivery date for verification of delivery and installation dates.

6.1.8. Delivery and Installation will be coordinated through the COR, with necessary infrastructure delivery initiated within 30 days of pre-delivery meeting. A fully functional Underground Storage Tank (UST) & Above Ground Storage Tank (AST) Monitoring & Leak Detection System to be in place by 120 calendar days from point of award.

7. INSTALLATION

7.1. Contractor is responsible for turnkey installation of all delivery items.

7.2. Pre, concurrent and post installation meetings shall occur at frequencies of no fewer than once bi-weekly until installation is complete. The contractor shall provide meeting minutes for all meeting attendees.

7.3. Install all equipment to manufacturer’s specifications maintaining Federal, and Local safety standards

7.4. Installation must be completed as specified in delivery order. All work shall be completed between 7:00 a.m. and 5:00 p.m. Monday – Friday unless the work proposed has been identified to impact building operations or patient care. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site.

7.5. If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours.

7.6. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR.

7.7. The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the RJDVAMC premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

7.8. Any equipment listed as a line item that is not installed or determined not be needed shall be credited back to the government.

8. SITE CONDITIONS

8.1. There shall be no smoking, eating, or drinking inside the hospital at any time.

8.2. The Contractor shall verify all site conditions prior to commencing with any work. The Contractor shall be required to conduct a pre-bid site visit to assess area in order to make bid. The contractor shall also conduct an additional site visit post-award, however many are necessary, in order to fully assess and begin preliminary work on system installation.

9. INSPECTION AND ACCEPTANCE:

9.1. The Contractor shall conduct a joint inspection with the COR upon delivery of equipment.

9.2. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

9.3. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

9.4. The system and added components shall be commissioned by the Contractor. The Contractor shall provide a commissioning check list prior to commencement of commissioning for VA approval. The contractor shall include at a minimum the following commissioning requirement:

9.4.1. Functional testing;

9.4.2. Network testing;

9.4.3. Visual inspection (equipment and environment);

9.4.4. Calibration testing and verification.

9.5. The contractor shall be responsible for the general upkeep and cleanliness of all areas in which work occurs. The contractor shall exercise extreme caution during the installation process so not to disrupt the environment of care for staff and patients. This includes: sweeping after every day of work or after leaving the work area; use of dust mops as necessary; use of gloves when moving and shifting ceiling tiles; care in the removal of ceiling tiles to prevent physical damage or dust particulate; removal of all trash materials generated during the installation.

10. DELIVERABLES

10.1. User Training Materials;

10.1.1. Print, video and/or computer-based training (digital copies) UST & AST Monitoring & Leak Detection System overview for general staff;

10.1.2. Print, video and/or computer-based training overview for managing the software;

10.1.3. Print, video and/or computer-based training overview for system users;

10.2. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to COR upon completion of installation;

10.3. Installation schedule;

10.4. Certification of installers for manufacturer installation;

10.5. Planning, installation and post installation meeting minutes;

10.6. Single line, networking diagram. The contractor shall outline one-line diagrams demonstrating how the network is set up and high-level view of sensor and peripheral equipment connections;

10.7. Outlines of sensor and equipment placement on building/site drawings to demonstrate location of equipment. These drawings may be utilized to provide visual aids on the system as well;

10.8. Material cut sheets of all equipment specified in this scope;

10.9. Commissioning documentation.

11. OPERATOR TRAINING:

11.1. Contractor shall provide On-site training of the equipment to all user groups. Scheduling of operator training shall be coordinated with the RJDVAMC COR after installation is complete.

11.2. VA Engineering Staff, Boiler Plant Supervisor, Boiler Plant Operators, and the Facility Maintenance Supervisor will have full access to the hardware and software that constitute the system, including any diagnostic software features and general administrative rights.

11.3. The VA Engineering point of contact must be briefed, by the vendor, on all software upgrades and changes, and agrees to each prior to installation.

11.4. The vendor shall provide and install manufacturer recommended software upgrades and changes at no additional charge.

11.5. Training for end users (Engineering Staff, Boiler Plant Supervisor, Boiler Plant Operators and Facility Maintenance Supervisor) shall be provided. No fewer than two (2) instances of training, with training not to exceed one (1) day per instance shall be conducted. At no time will the contractor be permitted to train more than 15 people at one time.

11.6. All training shall be coordinated by the COR.

12. PROTECTION OF PROPERTY

12.1. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

12.2. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

12.3. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

12.4. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

13. SECURITY REQUIREMENTS

13.1. The Certification & Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required.

14. WARRANTY

14.1.1. The contractor shall provide a one-year manufacturer’s warranty on all parts and labor.

14.1.2. The warranty shall include all travel and shipping costs associated with any warranty repair.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide Updated Veeder Root Underground & Above Ground Storage Tank Monitoring & Leak Detection System as per SOW above

GRAND TOTAL

B.4 DELIVERY SCHEDULE

Department of Veteran Affairs Wichita, KS VAMC 5500 E. Kellogg Ave.

Wichita, KS 67218-1607

ATTN: Boiler Plant POC will be designated once awarded

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in the Vendor Information Pages (VIP) database.

(c) Non-Veteran offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VIP database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.3 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns.