36C25519C0096-001.pdf

VHAPM Part 806.3 Other Than Ful l and Open Competi t ion (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action lD: VA255-18-AP-1984

Contracting Activitv: Department of Veterans Affairs, VISN 15, 58944 Harry S. Truman M emorial VA Medical Center; Columbia, M issouri [589-19-1-7364-0001]

Nature and/or Description of the Action Beine Processed: Award a standalone firm fixed contract to the construction contractor Guarantee Interiors (Gl) for interior and exterior demoli t ion and renovat ion of the exist ing main entrance vest ibule. The area of renovat ion includes approximately 1,100 sf. The primary intent of the project is to provide a larger vestibule that wi l l improve the thermal comfort of the adjacent lobby space. The exist ing revolving doors wi l l be removed and replaced with automatic bi-part ing doors to improve accessibi l i ty and the inter ior bi-part ing doors wi l l be replaced and updated with a simi lar door main entrance of the hospital .

Description of Supplies/Services Required to Meet the Asencv's Needs: This project consists of a non-recurr ing maintenance (NRM) renovat ion project. The scope includes inter ior and exter ior demoli t ion and renovat ion of the exist ing main entrance vest ibule. The area of renovat ion includes approximately 1,100 sf. The primary intent of the project is to provide a larger vestibule that will improve the thermal comfort of the adjacent lobby space, The existing revolving doors will be removed and replaced with automatic bi-parting doors to improve accessibility and the inter ior bi-part ing doors wi l l be replaced and updated with a simi lar door. The exist ing bui lding envelope wi l l be minimal ly al tered due to the vest ibule growing in size. The independent government cost ( IGCE) for this work i { construction contract of 168 days.

lwith a period of performance for the

4. Statutorv AuthoriW Permittins Other than Full and Open Competition: 41 USC 5330a(a)(5), 38 U.S. Code 5 8L27 as implemented by FAR 6.302-5 (Authorized or Required Statute). Contracting Officers may use the non-competitive (sole source) procedures authorized in VAAR 809.7007 or

819.7008 up to 5,000,000.00.

The specific clause to be used for this acquisition is: 819.7007 Sole source awards to verified service-disabled veteran-owned smal l business.

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authoritv Cited Above (applicabilitv of authoritvl: Gl construction is experienced and has successful ly completed numerous NRM and Minor construct ion contracts at Columbia VAMC. The "Expand Pharmacy and Lobby" project renovated the lobby at the main entrance to the hospital and erects a 2-story addit ion immediately adjacent to the main entrance vest ibule. Due to overlapping design between the "Expand Pharmacy and Lobby" and the "Renovate Entrance Vest ibule", ut i l iz ing the same general contractor would el iminate added expenses to the VA for rework of the exterior concrete, fagade, snow melt system, interior floor tile work, etc. Having the same contractor for this project will create a seamless transition to the

OFOC SOP Revision 08 O rigina I D ate: 03 / 22 / Il Revision 08 Date: 04/18/2018

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VHAPM Part 805.3 Other Than Ful l and Open Competi t ion (OFOC) SOP

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>5AT)

Acquisition Plan Action lD: VA255-18-AP-1984

Contracting Activitv: Department of Veterans Affairs, VISN 15, 589A4 Harry S. Truman Memorial VA Medical Center; Columbia, M issouri [589-19-1-7364-0001]

Nature and/or Description of the Action Being Processed: Award a standalone firm fixed contract to the construction contractor Guarantee Interiors (Gl) for interior and exterior demolition and renovation of the existing main entrance vestibule. The area of renovation includes approximately 1,L00 sf. The primary intent of the project is to provide a larger vestibule that will improve the thermal comfort of the adjacent lobby space, The existing revolving doors wilf be removed and replaced with automatic bi-parting doors to improve accessibility and the interior bi-parting doors will be replaced and updated with a similar door main entrance of the hospital.

Description of Supplies/Services Required to Meet the Agencv's Needs: This project consists of a non-recurr ing maintenance (NRM) renovat ion project. The scope includes inter ior and exter ior demoli t ion and renovat ion of the exist ing main entrance vest ibule. The area of renovat ion includes approximately 1,100 sf. The primary intent of the project is to provide a larger vestibule that will improve the thermal comfort of the adjacent lobby space. The existing revolving doors wi l l be removed and replaced with automatic bi-part ing doors to improve accessibi l i ty and the inter ior bi-part ing doors wi l l be replaced and updated with a simi lar door. The exist ing bui lding envelope wi l l be minimal ly al tered due to the vest ibule growing in size. The independent government cost ( IGCE) for this work i { construction contract of 158 days.

hruith a period of performance for the

4. Statutorv AuthoriW Permittins Other than Full and Open Competition: 41 USC $330a(a)(5), 38 U.S. Code I8127 as implemented by FAR 6.302-5 (Authorized or Required Statute). Contract ing Officers may use the non-competitive (sole source) procedures authorized in VAAR 809.7007 or

819.7008 up to 5,000,000.00.

The specific clause to be used for this acquisition is: 8L9.7007 Sole source awards to verified service-disabled veteran-owned smal l business.

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authoritv Cited Above (applicabiliW of authoritvl: Gl construction is experienced and has successful ly completed numerous NRM and Minor construct ion contracts at Columbia VAMC. The "Expand Pharmacy and Lobby" project renovated the lobby at the main entrance to the hospital and erects a 2-story addit ion immediately adjacent to the main entrance vest ibule. Due to overlapping design between the "Expand Pharmacy and Lobby" and the "Renovate Entrance Vest ibule", ut i l iz ing the same general contractor would el iminate added expenses to the VA for rework of the exterior concrete, fagade, snow melt system, interior floor tile work, etc. Having the same contractor for this project will create a seamless transition to the

OFOC SOP Revision 08 O rigina I D ate: 03 / 22 / lI Revision 08 Date: 04/t8/20t8 t.

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VHAPM Part 806.3 Other Than Ful l and Open Competi t ion (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT addit ional work (Renovate Entrance Vest ibule) with the current construct ion (Expand Pharmacy and Lobby). With the same general contractor, this wi l l minimize coordinat ion issues due to the overlap of the construct ion boundaries, a cost savings due to no addit ional mobi l izat ion.

Mater ials and f inishes wi l l be consistent, assist ing future maintenance and repair . Warranty of products within the proximity of the front entrance would be managed by one contractor which would ease immediate repairs.

Description of Efforts Made to ensure that offers are solicited from as manv potential sources as deemed practicable: Authorized or Required by Statute (FAR 6.302-5) - PL 109-461, Veterans First Contracting Act, permits a Contracting Officer to sole-source to a Service-Disabled Veteran- Owned Small Business up to SSV. fnn 52.2021a\(al gives exception to submitting notices required for 5.201 when the proposed contract action is expressly authorized by a statute from a specific source.

Determination bv the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The contracting officer believes that the anticipated cost will be considered fair and reasonable by requir ing a detai led breakdown of the contractor 's pr ic ing and comparing this pr ic ing to the independent government cost est imate ( IGCE). The Contract ing Off icer has the authority to enter into discussions and negotiate a fair and reasonable price. Gl Construction has been awarded several construct ion contracts, providing fair and reasonable pr ic ing on these contracts as well as modifications negotiated during construction.

Description of the Market Research Conducted and the Results. or a Statement of the Reasons Market Research Was Not Conducted: Market Research was not conducted on this requirement. The government is sourcing a known SDVOSB that is working in the area. Awarding to another contractor would jeopardize the Expand Pharmacy and Lobby project 's t imel ine and this new requirement completion time. The contracting officer is aware of Gl Constructions capabi l i t ies as a general construct ion contractor since they have been awarded and completed several construct ion contracts at Columbia VAMC in the past without incident. Gl Construct ion was contacted to discuss their availability qpd willingness to perform this work.

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Anv Other Facts Supporting the Use of Other than Full and Open Competition: Safety of our patients, visitors and staff is our top priority. Work conducted by one contractor for the ongoing Expand Pharmacy and Lobby project and the Renovate Entrance Vestibule project will mitigate ownership and responsibility issues maintaining safe entry and egress for our staff, patients and visitors. Multiple contractors working at the main entrance to the hospital increases the risk of coordinat ion issues which could result in higher r isks to pat ients, v is i tors and staff . Ut i l iz ing one contractor assists with maintaining a safe, code compliant egress at all times. There may be some eff ic iency with pr ic ing and schedule since the General Contractor wi l l use the same project management team. The mater ial ( f loor ing, l ight ing, hardware, paint, etc.) wi l l be consistent throughout the project. Due to overlapping design between the "Expand Pharmacy and Lobby" and the "Renovate Entrance Vest ibule", ut i l iz ing the same general contractor would el iminate added expenses to the VA for rework of the exterior concrete, fagade, snow melt system, interior floor tile work, etc.

Listing of Sources that Expressed, in WritinF. an Interest in the Acquisition: Gl Construction is interested in the acquisi t ion.

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OFOC SOP Revision 08 O rigina I Date: 03 / 22 / lL Revision 08 Date: 04/18/2018

VHAPM Part 806.3 Other Than Ful l and Open Competi t ion (OFOC) SOp

11. A Statement of the Actions, if anv, the Agencv Mav Take to Remove or Overcome anv Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No act ions are planned due to this being a standalone project with no future act ions.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the support ing data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Digitally signed by CLAY T. ATHERTON Sr.333939 Datei 201 9.03.1 3 09:51:46 -05'00'

Clay Atherton Chief, Faci l i t ies Management Harry S. Truman Memorial Columbia, Missouri

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a, I certify that the foregoing justification is accurate and complete to the best of my knowledge and bel ief .

Jeanette G. MATHENA Disitallysisned byJeanetteG.

Date

MATHENA 346491

Date: 2019.03 .13 10:29:29 -05'00'

Date

346491

Jeanette Mathena Contracting Officer

VISN 15

b. I certify the justification meets requirements for other than full and open competition.

Digi tal ly s igned by David P HOLDEN David P HOLDEN 441 Q{g ++to+o

Date: 2019.03.13 10:58:24 -05'00'

David P. Holden Contracting, Su pervisor

VISN 15

OFOC SOP Revision 08 Original Date: 03 /22/ tI Revision 08 Date: 04/I8/20I8