36C25519R0054-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-03-2019 TBD by Task Order 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 To all Offerors/Bidders

36C25519R0054 07-03-2019

X X X

Marion JOC

The purpose of this amendment is to provide the following:

a. Provide Site Visit list of attendees.

b. Make a correction to Proposal Submittal Instructions factor 2 . Revised Proposal submittal Instructions included in this amendment.

c. All other terms and conditions remain unchanged.

CONTINUATION PAGE

2.1 PROPOSAL SUBMITTAL INSTRUCTIONS

PROPOSAL SUBMITTAL INSTRUCTIONS

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION

The Government plans to award one Indefinite Delivery Indefinite Quantity (IDIQ) Job Order (JOC) Task Order contract for the Marion VAMC (Marion, IL) 2401 West Main St., Marion, IL 62959. Award will be made to the Offeror who is deemed responsible in accordance with the Federal Acquisition Regulations (FAR), whose proposal conforms to the solicitation requirements, and whose proposal is judged by an overall assessment of the evaluation factors to be most advantageous to the Government.

The five (5) evaluation factors consist of:

5. Price

RELATIVE IMPORTANCE OF EVALUATION FACTORS - All non-price factors, when combined, are significantly more important than price. The non-price factors are listed in descending order of importance Offerors should address, in detail, their capabilities by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

Noncompliance with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Requirement Description & Statement of Work and the proposed contract type.

These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS

Pursuant to clause 52.215-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

d. NUMBER OF VOLUMES & COPIES TO SUBMIT

PROPOSAL CONTENT: Prospective offerors shall submit the proposal in two separate binders along with a CD of the proposal contents. Mailed or Hand carried proposals WILL BE ACCEPTED by the due date – at the NCO 15 Contracting Office 3450 S 4th Street Trafficway, Leavenworth, KS 66048. Offerors shall label the original copies of volumes one (1) and two (2) as “ORIGINAL” and each of the Two (2) copies shall be labeled “COPY.” The binders shall be packaged and shipped in appropriate shipping carton. If more than one package is required, identify each shipping carton as “PKG __ OF __” with the blanks filled in to indicate the package number and total number of packages. Proposals shall be submitted prior to the closing date and time to the address listed below.

e. PROPOSAL SHIPPING LABELS

Each shipping package shall be labeled as follows.

- Lower left corner of shipping label - enter: SOLICITATION 36C25519R0054

2. FORMAT OF PROPOSALS

All Offeror s shall be required to submit a proposal with the minimum content as specified herein. Proposals that do not provide the minimum content may be rejected.

a. PAGE FORMAT

Printed text shall be easily readable (12-pitch type or 10 point proportional spacing) and all text shall be single spaced and printed black on white paper. Cross-references should be utilized to preclude unnecessary duplication of data between sections. All pages shall be standard letter size (8-½” by 11”) sheets of paper with a minimum of ½” margins. Text size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable.

b. PAGE LIMITATIONS

Page limitations are as follows: Fold-outs will be counted as the appropriate number of pages based on an 8-1/2” x 11” sheet of paper. The Contractor shall number each page to eliminate any confusion.

c. PROPOSAL LIMITATIONS

The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages more than the limit shall be removed and returned, unread, to the Offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

Page limits include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

Page limits do not include: Covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

In the event an Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

3. CONTENT OF PROPOSALS

Offeror’s proposals shall consist of two (2) separate volumes, each in a separate three-ring binder along with a CD of the proposal contents. Volume I (1) will consist of TECHNICAL PROPOSAL (NON-PRICE FACTORS) and Volume II (2) will consist of CONTRACT DOCUMENTS & PRICE PROPOSAL, in addition, offerors are to provide proof of bonding capacity in the form of a letter from their surety indicating bonding capacity per contract and aggregate (in addition complete attachment 3 Surety Form).

Each Volume shall be a separate three-ring loose-leaf binder. Offeror’s proposal shall contain a “Table of Contents” of the total proposal as a master index of the entire proposal. The table of contents shall identify major areas by Title, as well as Volume, Section, Tab, and Page Numbers. A copy of this master “Table of Contents” shall be placed in front of each Volume. Tabs and indexing shall be used to identify all areas, annexes, sections, and topics.

a. VOLUME I - TECHNICAL PROPOSAL (NON-PRICE FACTORS)

The Technical Proposal will be submitted as a separately bound volume and will be evaluated separately from the Price Proposal. The technical (non-priced) evaluation factors, listed below in descending order of importance, will be used to determine the acceptability standards for non-price factors. The sub-factors within each evaluation factor are equal in importance.

The Government will rate an offeror's Technical proposal, at the factor level, by use of descriptive adjectives that combines technical merit and proposal risk that most accurately defines the offeror's performance risk considering all sub-factors identified in this section.

NOTE: THE TECHNICAL PROPOSAL SHALL NOT CONTAIN ANY PRICING INFORMATION RELATING TO THE OFFEROR’S PROPOSED COEFFICIENTS.

FACTOR 1. CONTRACTOR ORGANIZATION & TECHNICAL APPROACH

SUB-FACTOR 1.a. CONTRACTOR ORGANIZATION

Within the Contractor Organization sub-factor, three (3) elements will be evaluated. All three elements are of equal importance.

ELEMENT 1.a. (1) QUALIFICATIONS OF KEY PERSONNEL

Offerors shall provide a detailed description of the proposed critical personnel that will be involved in managing and executing projects (task orders) under the resulting contract. Offerors are provided considerable flexibility in how they structure their proposed staffing, but the functional positions (regardless of job title) must, at least, address the following functions:

For each Key Personnel position proposed, provide the following narrative description:

NOTE: Offerors may include significant experience of Key Personnel even if performed for another organization. Offerors may not replace or substitute Key Personnel without the written authorization and concurrence from the Contracting Officer (CO) and Contracting Officer’s Representative (COR). At a minimum, any proposed individuals must meet or exceed the experience level of the Key Personnel being replaced. No more than two positions may be held by the same person.

ELEMENT 1.a. (2) PROXIMITY OF CONTRACTOR’S OFFICE

Offerors shall provide a detailed description of how the Offeror’s proposed office location will support the requirement to respond to emergencies 24/7 and provide effective on-site management and timely responses to requests for on-site meetings within the two and one-half (2.5) hour maximum response time referenced in the Statement of Work. This requirement can be met by operating out of the contractor’s home office, if it is located close enough to the given VA Medical Facility.

As an alternative, the contractor may choose to operate out of an established subordinate office, provided it is close enough to meet the response time, and is staffed by the contractor’s principal representative authorized to engage in binding negotiations. Because failure to meet this requirement on an on-going basis shall be just cause for a Termination for Default of the resulting contract, Offerors must demonstrate the ability to meet the maximum 2.5-hour response time performance standard referenced above. If verification of this requirement cannot be made by time of award, offeror will be deemed unacceptable and will be ineligible for award.

ELEMENT 1.a. (3) _KEY SUBCONTRACTORS

Offerors shall provide a detailed list of the Key Subcontractors they intend to utilize in executing projects (task orders) issued under the resulting contract. Offerors shall list a minimum of one (1) and a maximum of three (3) proposed subcontractors for the following specialty trades:

For each of the proposed subcontractors, Offerors shall provide a brief narrative description of the subcontractor’s:

NOTE: If offerors plan to self-perform some of this specialty trade work, using their own resources, they must list themselves for the applicable trade work. When doing so, offerors must provide the same information regarding qualifications, capability, and availability to self-perform that they would provide for a separate subcontractor.

SUB-FACTOR 1.b. TECHNICAL APPROACH

Within the Technical Approach sub-factor, three (3) elements will be evaluated. All three elements are of equal importance.

ELEMENT 1.b. (1) QUALITY CONTROL

Offerors shall provide a detailed description of specific techniques and processes used to manage Quality Control for construction projects.

ELEMENT 1.b. (2) COMPLIANCE WITH CONSTRUCTION STANDARDS

Offerors shall provide a detailed explanation of how well the offeror and proposed subcontractors have the technical knowledge and capability to insure strict compliance with applicable construction industry standards. The applicable standards may vary by the scope of individual task orders, and typically may include, but are not limited to:

The narrative description shall be specific, detailed, and complete to clearly and fully demonstrate that the Offeror, and proposed subcontractors, collectively have a thorough understanding of the requirements for compliance with established construction industry standards.

The narrative should identify specific project experience and/or key personnel training/qualifications rather than merely stating that the offeror “intends to conform to all standards.” The point of the factor is not to indicate good intentions, it is to demonstrate qualifications.

ELEMENT 1.b. (3) TIMELINESS

Offerors shall provide a detailed description of procedures and techniques for maintaining on-time schedule performance. The narrative shall address the offeror’s plan to execute projects (task orders) from the initial development through project completion and a manner that will best meet the Government’s completion requirements.

The narrative shall address the planned timeframes for responding to:

The narrative should also address the Offeror’s management tools and practices to/for:

- Measures taken to ensure that the Commencement, Prosecution, and Completion terms for all task orders are adhered to and completion dates are met.

FACTOR 2. RELEVANT EXPERIENCE

To demonstrate their relevant experience, Offerors shall provide a minimum of three (3) and a maximum of five (5) construction projects started within the last five (5) years that most closely match the nature of work described in the Statement of Work, (in addition the contractor shall submit a Performance Relevance Survey “Attachment 2” for each project). Relevant Experience is interpreted to mean contracts for hospital or medical facility repair or renovation construction projects where the Offeror served as the Prime (General) Contractor and the work involved multiple Subcontractors with multiple projects running concurrently. If Offerors wish to submit experience that was not conducted at hospital or medical facilities, they should explain how the nature and complexity of the work involved was equivalent to that described in the Statement of Work.

For each construction project submitted for Relevant Experience evaluation, provide the following information:

- Address and Telephone Number of the Contract Administrative Activity (if applicable); and,

- A narrative explanation of the submitted project’s scope of work, including any special aspects of the work that meet the complexity and schedule maintenance requirements as described in the solicitation Statement of Work.

NOTES:

- If the work submitted is not for hospital or medical facility repair or renovation construction projects, provide additional information to explain how the nature and complexity of the work involved was equivalent to that described in the Statement of Work.

- Offerors may submit for Relevant Experience evaluation projects involving its officers and/or individuals submitted for the Key Personnel sub-factor. However, if the Offeror’s firm did not perform as the Prime (General) Contractor, discuss in detail the role performed by the individuals involved.

FACTOR 3. PAST PERFORMANCE

a. Offerors shall provide a minimum of three (3) and a maximum of five (5) of the most recently completed construction contracts accomplished within the last five (5) years. Projects submitted for Past Performance considerations shall be completed construction contracts that were:

- Executed as a contract with a Federal, State, or Local Government organization (NOTE: non-government contracts may be used if Government contracts are not available);

(Note: work performed by the Offeror as a Subcontractor will not be considered); and,

- Involved construction work involving multiple subcontractors working at occupied facilities.

- * See note for past performance questionnaires

b. For each construction contract submitted (which are to be submitted via a past performance questionnaire) for Past Performance evaluation, provide the following information:

- Original (initial) Contract Performance Period (duration), and Actual (final) Completion Date;

- Address and Telephone Number of the Contracting Activity (government or commercial);

- Address and Telephone Number of the Contract Administrative Activity (if applicable); and,

c. In assessing relevancy, the Government will evaluate an offeror's references for similarity of the construction methods to the scope of this solicitation, (multi-discipline or specialized area), scope/type of contracts/projects, cost magnitude of projects as it relates to price, area of consideration requested, client type and location of work performed as it relates to the location(s) of work to be performed under this contract. Performance on managing multiple projects at one time may also be considered.

The past performance evaluation will be conducted using information obtained from your proposal, as well as other sources available to the Government, such as information obtained from the Past Performance Information Retrieval System (PPIRS), and /or any other sources deemed appropriate. The Government also reserves the right to contact any owner of a prior construction project performed by the Offeror to obtain additional information.

* Completed Past Performance Questionnaire shall be e-mailed to: Jeanette.Mathena@va.gov. NCO 15 Contracting, 3450 S. 4th Street Trafficway, Leavenworth, Kansas 66048. Past Performance Questionnaires shall be postmarked NLT the closing date for receipt of proposals to be considered. NOTE: Offeror or subcontractor must not review the Past Performance Questionnaire prior to submission. They must be submitted by the client/evaluator directly to the Contracting Officer.

Offerors should follow-up and encourage references to get the past performance questionnaires to the Contracting Officer in a timely manner. Do not include copies of the letters or questionnaires in the proposal.

Special Note: Offerors that May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors.

Currency, Relevancy, Trends: The Government will consider the currency, relevancy and trends of the performance information while conducting its performance evaluation.

For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring more recently will have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2018-2019 may have greater importance than performance information for work occurring during 2016.

The Government may consider an offeror’s previous contracts in the aggregate in determining relevancy, should the offeror’s present and past performance lend itself to this approach. For example, an offeror’s work experience on three contracts may, by definition, represent only a semi-relevant effort when each contract is considered as a stand-alone effort. However, when these contracts are performed concurrently (in part or in whole) and are assessed in the aggregate, the work may more accurately reflect a relevant effort.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of their proposals, e.g., the relevance of an offeror's Past Performance information and adverse Past Performance information to which the offeror has not previously had an opportunity to respond, or to resolve minor clerical errors.

FACTOR 4. CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan according to TIL Spec Section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements, available at https://www.cfm.va.gov/til/spec.asp A. Compliance & Plan Content: The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the public. The contractor's Safety Plan, at the minimum, shall address their safety policy, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines, and their safety incentive plan.

B. Hospital Working Environment Considerations: The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care. Plan will be evaluated on how it demonstrates contractor’s intended efforts for maintaining infection control around the hospital work site. Contractor must also detail its plan for accomplishing all necessary tuberculosis screenings for its workforce.

b. VOLUME II - CONTRACT DOCUMENTS & PRICE PROPOSAL

The Contract Documents & Price Proposal will be submitted as a separately bound volume and will be evaluated separately from the Technical Proposal. Volume II shall be organized into two major sections: the CONTRACT DOCUMENTS and the PRICE PROPOSAL as described below.

(1) SECTION 1 - CONTRACT DOCUMENTS

Section 1 shall consist of the following tabbed subsections:

TAB “A” - COVER LETTER

A Cover Letter and Introduction (maximum of two pages in length) shall include the following information.

- The name and address of the organization submitting the proposal.

- The name, address, and telephone number of the designated individual who has the authority to make representations relative to the proposal, participate in discussions or negotiations (if necessary), and sign any legally binding documents for the organization (including proposals and resulting contract documents).

TAB “B” STANDARD FORM (SF) 1442

Submit the Completed Standard Form 1442 (Solicitation, Offer, and Award) issued with the solicitation. Be sure to fill out blocks 14, 15, 16, 17, 20A, 20B and 20C, and Acknowledge any solicitation amendments in block 19 of the Standard Form 1442.

TAB “C” SCHEDULE A

Fill in the blanks in Schedule A for the VAMC schedule.

TAB “D” - LETTER FOR BONDING CAPABILITY

Offerors shall submit a letter from their surety, providing the payment and performance bonds limitation. Offerors must have the capability to bond task orders from $500,000.00 each, up to FOUR MILLION DOLLARS (4,000,000.00) for the base year and each option year ordering period (although there is no order limitation in each period for that amount). The maximum order amount under the entire contract is 20,000,000.00.

TAB “E” REPRESENTATIONS & CERTIFICATIONS

Complete all REPRESENTATIONS AND CERTIFICATIONS included in the solicitation unless the Offeror submits Representations and Certifications electronically in accordance with FAR Clause 52.204-8 - ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018).

(2) SECTION 2 – PRICE PROPOSAL

FACTOR 5. PRICE

The price coefficients for work during normal work hours and work during other than normal work hours will be evaluated using price analysis techniques to determine if they are fair and reasonable.

Section 2 shall contain the supporting documentation for coefficient factors submitted in Schedule A (Tab “C” of Section 1). The schedule consists of two Coefficients for: (1) Normal Working Hours; (2) Other Than Normal Working Hours.

NON-PREPRICED ITEMS:

Items of work not covered by RS Means Software, but within its scope, may be negotiated by the Contracting Officer for the respective task orders. Added items of work shall be incorporated into and made a part of the task order in accordance with VAAR 852.236-88 Changes and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation showing a minimum of two competitive quotes. Non-prepriced items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the coefficient. If the dollar value of the non-prepriced items exceeds 10 percent of the dollar value of the task order proposals, the non prepriced items must be supported with verifiable documentation and quotes from at least three sources.

NOTE: Repetitive non-prepriced items may be negotiated and incorporated to the R. S. Means by modification to the basic contract, thereby making a pre-priced item for the remainder of the contract period. The contractor shall not use more than 10% by cost non- priced line items. The determination to add or not to add, a non-priced item, shall be made by the Government’s contracting Officer.

DEFINITION OF COEFFICENTS

NORMAL WORK HOURS COEFFICIENT:

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday. Contractors will not be permitted to work on Saturday, Sunday, or federal holidays unless otherwise authorized in writing by the Contracting Officer. The exclusion of work on Saturday, Sunday and federal holidays will be considered in computing the performance time of each task order.

OTHER THAN NORMAL WORK HOURS COEFFICIENT:

Other than normal working hours are any hours not stated as normal work hours above.

FORMAT FOR COEFFICIENTS:

The base ordering period shall be from the date of the contract award for one year (365 calendar days). This contract will provide up to four one-year option periods, to extend the ordering periods. The contract coefficients shall be established for the base contract year and for each of the four one-year option periods. The contract resulting from this solicitation will not provide for periodic economic price adjustments except for utilizing the latest yearly-published version of R.S. Means Cost Data.

The contract coefficient is used as a factor to adjust the Unit Price Book “Bare Costs” to arrive at the final Firm Fixed Price for the given task order. The coefficient will result in either a "net" (e.g., 1.0) amount, or a percentage "increase" (e.g., 1.25), or a percentage "decrease” (e.g., 0.95) from the unit prices listed in the Unit Price Book (UPB). As a percentage factor for multiplication, the coefficient shall be limited to two decimal places or less. The government expects reasonable coefficients to accomplish the resulting task orders. Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost.

The Offeror 's contract coefficients shall address all costs except: (1) Unit Prices in the Unit Price Book (these prices include direct costs for labor, material and equipment); and (2) the City Cost Index (which will be included prior to adding the coefficient).

For each Coefficient, provide a detailed breakdown explaining the conversion of the typical cost components (as listed above) to the given coefficients. The proposed profit rate should be supported with a quantitative evaluation of market conditions, anticipated order volume and risk assessment, in addition to being justified with narrative rationale. The coefficients are meant to cover all overheads, contingencies, general conditions, miscellaneous costs, and contractor’s profit. Examples of coefficient cost components include, but are not limited to:

- Projected Increases (Cost Risk) In Construction Costs over the 1-Year Ordering Period;

- Compliance with Environmental Laws (Including Permits & Reporting Requirements, Etc.);

NOTES:

The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line item unit cost. Use Marion VAMC (Marion, IL) 2401 West Main St., Marion, IL 62959, for the location of the facility where work is to be completed for all RS Means pricing.

Certified Cost and Pricing data will not be required if in the opinion of the Contracting Officer, adequate competition is received (FAR 15.408-2). However, if adequate competition is not received, the contractor will be required to provide a Certificate of Current Cost or Pricing Data.

Failure to follow the above Price/Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

SECTION 3-SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

All Bidders/Offerors shall submit required information pertaining to their past Safety and Environmental record, see Appendix 1. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information documenting that their current Experience Modification Rate (EMR) is equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Bidders/Offerors with an EMR of greater than 1.0 will be considered “Unacceptable”. Failure to affirm being within these guidelines or submit this information will result in a determination of unacceptable and the Bidder/Offeror will be ineligible for award.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers. Prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)

A.1 List of Attachments

See attached document: Marion JOC SITE VISIT ATTENDANCE LIST.