36C25519Q0658-002.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C255-19-AP-1367

1. Contracting Activity:

Department of Veterans Affairs, Marion VA Medical Center, 2401 W Main St, Marion, IL 62959- 1188.

Department of Veterans Affairs, NCO 15, 3450 S 4th Street Trafficway, Leavenworth, KS. 66048

Reference:

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The requested equipment includes a complete Motorola MCD 5000 Deskset system utilizing VoIP technology and deployable to an existing government IP network and phone network.

Motorola GTR 8000 Base Radio/Repeater which must be configured for compatibility with the current Motorola (APX 7000 and 7500) hand-held and mobile radios utilized by this facility as well as enabling or enhancing communication with outside agencies during emergent events (with UHF and VHF capabilities).

This project will replace outdated radio/communication equipment, specifically the repeater/antennae (an analog-based system, that struggles with reliable communication over digital radios) and all associated hardware or software.

3. Unique characteristics that limit availability to only one Brand, with the reason no other supplies or services can be used:

Motorola APX 7000 and 7500 units are currently utilized to provide compatibility to internal and external agencies – including local and federal law enforcement agencies operating on VHF and UHF frequencies. Motorola license is proprietary and must be used with existing equipment. Current encryption modality was specifically programmed by Motorola Solutions to achieve reliable communications across additional Motorola platforms. Additionally, the Motorola equipment is compatible with the current panic (silent) alarm system utilized - Lynx, as well as the mass notification software used – Everbridge; which provides a single console operation for all notifications/crisis management versus the numerous equipment.

Moreover, previous experience combining manufactures has required multiple technicians to be scheduled from multiple companies to handle the varying brand of equipment that may or may not be the cause of communication issues. By obtaining a single brand of equipment (in this case Motorola), it would provide a more financially responsible solution for potential

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018 maintenance/repairs, by having a single Motorola Certified company able to address any and all issues with current, as well as additional, equipment. For these reasons, Motorola is the only Brand acceptable.

Description of market research conducted and results or statement why it was not conducted:

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Emilio Balllentos Date Contracting Officer

Emilio Ballentos Digitally signed by Emilio Ballentos Date: 2019.07.24 11:25:09 -05'00'