36C25519Q0623-002.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C255‐19‐AP‐1699

1. Contracting Activity: Department of Veterans Affairs, VISN 15, VA Eastern Kansas Health Care

System (VAEKHCS) Medical Centers; 589‐19‐3‐7627‐0049

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The purpose of this procurement is to procure all‐purpose and interoperable radios for VA Police for use in operations in support of the VAEKHCS’ mission and to ensure the safety and security of the VA Police, hospital staff, and its Veteran patients. These radios will allow the VAMC Police to connect to the local county police, fire, and EMS as well as can be used at VAMC Leavenworth’s sister location, Colmery‐O’Neil VA Medical Center (VAMC Topeka), in Topeka, KS. These radios will serve as a two‐way conduit between officers in the field and dispatch at VAMC Topeka. It will also serve as a means for centralized leadership during contingency operations for natural disasters, symmetric and asymmetric events against facilities and locality disaster assistance.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This order is to be purchased on only a Motorola Brand Name basis for the purchase of radio communications equipment. Due to both VA Police departments utilizing Motorola brand equipment and receiving upgraded Motorola brand equipment directly from the Motorola company, other brands would not operate properly with the products we are seeking and currently have. Most importantly both departments require this purchase: A) to allow VA police to interoperate with local county police, fire, and EMS. AES encryption is used by most local county police, fire, and EMS. Only Motorola’s AES encryption is FIPS 140‐2 Level 3 security certified. Level 3 security provides additional physical tamper‐proofing on top of the requirements for FIPS Level 1 and Level 2. If physically tampered with, encryption keys are automatically wiped from the radio.

This ensures that any radios that is lost or compromised if fully tamper protected from having encryption keys stolen. This allows the most secure communication and protection. B) to have the clearest and most crisp audio during operations. Only Motorola has Adaptive Dual Mic Noise Suppression Technology that allows for mission critical audio transmission regardless of the radios’ orientation. This means a user could speak into either the front, back, top, bottom or either side of the radio and it would instantly find the voice and cancel out the ambient noise allowing clear and crisp transmissions in noisy environments. Purchasing other brand radios could result in the loss of interoperability with local agencies, the increase in risk of encryption key vulnerabilities, and the potential decrease in clear transmissions thus threatening the safety of VA police, facility staff and patients. Additionally, this requirement is adding to the current Motorola brand inventory and maintains standardization of equipment.

4. Description of market research conducted and results: A sources sought was issued on FBO and returned two (2) SDVOSB and two (2) small businesses that are authorized resellers of Motorola.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Philip Bouffard 7/16/2019 Contracting Officer