36C25519D0037-001.pdf

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Attached to: Department of Veteran Affairs VISN 15 Testing Reagents MRSA & C. Diff
Solicitation number: 36C25519Q0562
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15

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VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: __36C25519AP1229______

1. Contracting Activity:

Department of Veterans Affairs VISN 15, Medical Centers

Kansas City VAMC 4801 E.Linwood Blvd, Kansas City, MO. 64128-2226 Columbia VAMC 800 Hospital Drive, Columbia, MO. 65201 Leavenworth VAMC 4101 S. 4th Street, Leavenworth, Ks. 66048 Topeka VAMC 2200 Gage Blvd, Topeka, Ks 66622 Wichita VAMC 5500 E. Kellogg, Wichita, Ks. 67218 St Louis VAMC 915 N. Grand Blvd, St. Louis MO. 63106 Marion VAMC 2401 West Main St. Marion IL. 62959 Poplar Bluff VAMC 1500 N. Westwood Blvd, Poplar Bluff, MO. 63901

Purchase Request (2237): TBD

2. Nature and/or Description of the Action Being Processed:

The proposed sole source IDIQ contract is for a one year firm fixed price(FFP) with 4 one year options, to provide all of VISN 15 with Polymerase Chain Reaction (PCR) testing for an array of infections utilizing Cepheid testing reagents. Cepheid Inc., 904 Caribbean Dr., Sunnyvale, CA.

94089-1189. This procurement will be conducted in accordance with FAR Part 13.5 Simplified Acquisition Procedures for certain commercial items and Far Part 12, Commercial Items.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This requirement is for the vendor to provide a continuously stocked inventory of reagents, controls, and supplies required to ensure that patient care operations are not interrupted.

These items shall be of the highest quality, sensitivity, specificity and tested to assure precision and accuracy. Expiration dates must be clearly marked on reagent, standards, and control containers. Alert/Notifications of any delays in shipments as well as any or all technical advisory/recalls/alerts, prior to or simultaneously with field alerts should be forwarded to the designated individuals. The anticipated period of performance is from July 1st 2019 through June 30th 2020 with a provision of four option years. Estimated annual cost is $1,373,179.74 and the total estimated cost is $6,865,898.70 if all options are exercised.

Period of Performance Annual Estimated Cost Total Cumulative Cost

Base Period $1,373,179.74 $1,373,179.74 Option Period I $1,373,179.74 $2,746,359.48 Option Period II $1,373,179.74 $4,119,539.22

OFOC SOP Revision 08 Page 2 of 5

Revision 08 Date: 04/18/2018

Option Period III $1,373,179.74 $5,492,718.96 Option Period IV $1,373,179.74 $6,865,898.70

List of Reagents Needed;

Clin# Product Name Clin# Product Name

001 GXCARBAR-10 019 MTB/RIF BU1

002 GXCARBAR-10- SPAK 020 GXSACOMP-10

003 CARBAR-BU1 021 GXSACOMP-120

004 GXCDIFF/EPI 10 022 GXSMRSA/SA SPAK

005 GXCDIFF/EPI 120 023 SMRSA/SA BU1

006 GXCDIFF/EPI-SPAK 024 GXTV-10

007 CDIFF/EPI-BU1 025 GXTV SPAK1

008 GXCT/NG-10 026 TVBU1

009 GXCT/NG-120 027 XPRSFLU-10

010 GXCT/NG SPAK1 028 XPRSFLU-10- SPAK

011 CT/NG BU1 029 XPRSFLU BU1

012 GXMRSA-10 030 SDPS 120

013 GXMRSA- 120 031 SWAB 900-0370 (box of

50)

014 GXMRSA-NXG-10 032 SWAB 500

015 GXMRSA-NXG-10

SPAK

033 SWAB/A 50

016 MRSA-NXG-BU1 034 SWAB/B-100

017 GXMTB/RIF-US-10 035 URINE/A 50

018 GXMTB/RIF SPAK

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Cepheid is the manufacturer of the GenXpert System currently in use at all VISN 15 sites.

These reagents and supplies must be compatible with the Cepheid GenXpert System in order to ensure continuity in the units methodology testing and assists in streamlining the process within VISN 15 by ensuring standardized testing protocols amongst all sites are being used.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

OFOC SOP Revision 08 Page 3 of 5

Revision 08 Date: 04/18/2018

IAW VETs First, a search was conducted using NAICS Code 325413 and “Reagents”. Seven potential vendors were identified. A search of each vendors capability statement was conducted and based on the findings a sources sought notice was sent on May 29th 2019 along with the Statement of Requirements(SOR) to see if any could fulfill the needs of VISN 15. Of the seven notified, two responsed indicating that they are unable to offer what is needed. No other responses were received.

Government Scientific Inc., AvKare

In addition a sources sought was posted to GSA under schedule 65 VII, SIN 555-6 on April 10th 2019 and a RFI was posted to Federal Business Opportunities(FBO) on April 9th 2019. Both postings contained the following information;

Statement of Requirements(SOR) A list of the associated reagents and supplies needed VISN 15s estimated annual usage

Only one response was received from either of those postings, Cepheid Inc. In addition, Cepheid was queried to determine if there were any authorized small business distributors that could provide these reagents / supplies. Currently they do not permit other small businesses to disseminate these reagents or supplies. As indicated above, Cepheid Inc., is the manufacturer of the GenXpert System, currently in use at all sites within VISN 15.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

To ensure that the anticipated cost will be considered fair and reasonable, the Contracting Officer (CO) will compare current pricing against:

IGCE

Historical Data from previous contract

Certified cost and pricing data is not required under this requirement as the items being procured will be under a Firm Fixed price contract and there is historical data available to determine a fair and reasonable pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

As indicated above in item # 6, a search for Veteran-Owned small businesses and sources soughts were posted to both GSA under RFQ # 1359789 and to FBO under RFI 36C25519Q0367 to determine if there were any other vendors available to meet VISN 15s needs. Cepheid Inc., OFOC SOP Revision 08 Page 4 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018 the manufacturer of the GenXpert System, was the only respondent. They are the only distributor that can meet the needs of VISN 15.

Based on an analysis of the market research results and historical data, the contracting officer does not have an expectation that two or more verified veteran-owned small businesses will submit offers and that award can be made at a fair and reasonable price.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

As stated above in item 5, Cepheid is the manufacturer of the GenXpert System and the reagents and testing supplies are only offered through Cepheid Inc. These units have a 15-20 life expectancy and within VISN 15 and the current equipment has been is service between 2-10 years. There are currently 10 units in VISN 15. To replace these units the VISN would need to budget an additional $1,484,850.00 in addition to the added cost of training the staff.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

As stated above only Cepheid Inc. responded to the sources sought postings. No other vendors expressed an interest.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Currently there are no plans to overcome this barrier. As stated above the current equipment still has a life expectancy to exceed the terms of this proposed contract. In situations involving various testing protocols that require compatibility with testing equipment methodologies, it is difficult to remove barriers to competition because the OEM is the only current authorized provider of the reagents and supplies needed. Until the manufacturer allows small businesses to disseminate their reagents and supplies, the only other alternative would be to replace the current testing systems at all VISN 15 sites which currently have not been budgeted for.

OFOC SOP Revision 08 Page 5 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

1 . Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Zaida Rivera Date VISN 15 Lab Manager

1 . Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Paul Hemenway Date Branch Chief Supply Team B

NCO 15

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Fiscus, Scott Date Director of Contracting

NCO 15

c. VHA HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

Randy L. Hays Date Acting Executive Director VHA Regional Procurement Office Central

ZAIDA E.

RIVERA 284096

Digitally signed by ZAIDA

E. RIVERA 284096

Date: 2019.06.04 13:52:27 -05'00'

Paul A. Hemenway 653155

Digitally signed by Paul A. Hemenway 653155 Date: 2019.06.04 14:19:39 -05'00'

SCOTT R FISCUS 381888 Digitally signed by SCOTT R FISCUS 381888 Date: 2019.06.05 09:13:55 -05'00'

Item # Description/Part Number* Qty Price Extended

Amount 1 Columbia 1 $237,945.60 $237,945.60 2 Kansas City 1 $432,162.80 $432,162.80 3 Marion 1 $71,699.33 $71,699.33 4 Poplar Bluff 1 $74,255.79 $74,255.79 5 St. Louis 1 $340,503.82 $340,503.82 6 Topeka 1 $13,415.50 $13,415.50 7 Wichita 1 $189,794.88 $189,794.88

SUBTOTAL (Products) $1,373,179.74

Estimated Amount

1,373,179.74$ 1,373,179.74$ 1,373,179.74$ 1,373,179.74$ 1,373,179.74$

SUBTOTAL (Services) 6,865,898.70$

6,865,898.70$

Engineering Estimates

Services

INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)

*Check block(s) below that describe the basis for the IGCE:

Past Contract Pricing GSA Federal Supply Schedule Published Prices Government Wide Acquisition Contract (GWAC) Published Prices

Option Year1 Option Year2 Option Year3

Brief Description of Service* Base Year

Period of Performance

TOTAL IGCE

Products (including software, licenses)

Option Year4

Phone: 816-861-4700 X56185 Date:

POC NAME: Zaida Rivera Email: Zaida.Rivera@va.gov

Informal Vendor Quotes Prior Bills of Material Prior Monthly Vouchers Catalog Pricing Other (Please Explain ):

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Attachment 2: Simplified Market Research Template

VHAPM Part 810 Market Research SOP Page 1 of 4 Revision: 03, Effective Date: 02/04/19

Requirement Title: VISN 15 PCR TESTING – REAGENTS AND SUPPLIES

In accordance with FAR 7.102, contracting officers and acquisition planners are required to perform acquisition planning and conduct market research. The following information is a summary of the acquisition planning: In submitting this request for procurement, the customer considered available sources within the agency, any government furnished information/property, and security considerations IAW VA Directive/Handbook 6500. The contract type for this procurement is a Firm Fixed Price, IDIQ contract and the milestone schedule will be accomplished and documented in the Electronic Contract Management System (eCMS). The information below summarizes the market research results for this requirement..

1. Objective: Per FAR 10.001(a)(2) and VAAR 810.001-70, this report is in support of (check as many as apply):

A new requirement

An acquisition with an estimated value in excess of the simplified acquisition threshold (see FAR subpart 2.1 for current threshold)

An acquisition with an estimated value less than the simplified acquisition threshold where adequate information is not available to develop the requirements package and the circumstances justify the cost of performing the market research;

An acquisition that could lead to a bundled contract (15 U.S.C.

644(e)(2)(A)) (see FAR subpart 2.1 for bundled contract definition);

Other:

2. Background:

Title: VISN 15 PCR TESTING – – SOLE SOURCE

Product or Service Code: 6550

NAICS Code: 325413

Size Standard for NAICS: 1250 Employees

3. Market Research Sources: In accordance with FAR Part 10, VAAR 810 and VAAM M810, market research has been conducted for this acquisition. The following techniques were used (check as many as apply):

VHAPM Part 810 Market Research SOP Page 2 of 4 Revision: 03, Effective Date: 02/04/19

Used VA’s VIP database to identify verified capable SDVOSBs and VOSBs.

Utilizing the NAICS Code 325413, Keyword “reagents” and the areas (states) associated with VISN 15, identified 7 potential vendors. A notice was sent to all vendors to determine if any could provide the testing reagents needed to meet VISN 15s, needs. Two of the vendors responded, o Government Scientific Inc. and they don’t offer o AvKare Inc. and they don’t offer

Applying personal knowledge in procuring supplies/services of this type.

This requirement is replacing the current FSS BPA that was established FY17 and was awarded to a large busines. The FSS Contract has expired and was not renewed, hence the need for a new contract.

Contacting knowledgeable individuals in Government and industry regarding market capabilities to meet requirements.

VISN 15 Lab manager and VISN 15 VAMC, provided market research information that only included the incumbent Vendor, Cepheid Inc.

Reviewing the results of recent market research undertaken to meet similar or identical requirements.

Publishing formal requests for information in appropriate technical or scientific journals or business publications.

Querying the Government-wide database of contracts and other procurement instruments intended for use by multiple agencies available at www.contractdirectory.gov and other Government and commercial databases that provide information relevant to agency acquisitions.

No other government wide contracts available

Participating in interactive, on-line communication among industry, acquisition personnel, and customers.

Obtaining source lists of similar items from other contracting activities or agencies, trade associations or other sources.

VHAPM Part 810 Market Research SOP Page 3 of 4 Revision: 03, Effective Date: 02/04/19

Reviewing catalogs and other generally available product literature published by manufacturers, distributors, and dealers or available on-line

Conducting interchange meetings or holding pre-solicitation conferences to involve potential offerors early in the acquisition process.

Conducting market survey:

Other:

4. Market Research Findings:

Market research conducted to determine if items were available on a current contract;

Strategic Acquisition Center (SAC) – Not Available National Acquisition Center (NAC) Not Available General Services Administration (GSA) Not Available

To comply with VETS First and the rule of two, a search of VETBIZ using the associated NAICS code 325413, keyword “Reagents” and a list of the states with VISN 15 facilities, identified 7 potential vendors. A sources sought was posted to GSA under Schedule 65 VII, SIN 555 6 along with a RFI that was posted to Federal Business Opportunities (FBO) site. Both requests were posted on April 9th 2019 seeking businesses of all sizes. One large business responded to the sources sought posted on FBO.

Cepheid Inc. A large business that could meet VISN needs.

In addition, a notice was sent to all seven of the Veteran Owned small businesses identified on VETBIZ on May 29th 2019. Two vendors responded indicating that they could not provide the testing reagents needed.

Government Scientific Source – SDVOSB Could not meet the VISN needs AvKare SDVOSB Could not meet the VISN needs

Based on these findings, there are no Veteran Owned or any other small businesses that can meet the needs of the VISN.

5. Customary Commercial Practices/Standards N/A

6. Market Price:

VHAPM Part 810 Market Research SOP Page 4 of 4 Revision: 03, Effective Date: 02/04/19

Estimated Cost: $6,865,898.70 – Includes Base + Four One Year Options

7. Acquisition History:

Previous Contract was a FSS BPA, VA255 17 A 0007 that was competed unrestricted and only one vendor responded, the manufacturer of the GenXpert system used throughout VISN 15.

8. Other pertinent information: N/A

9. Recommendations:

Based on the market research, there is only one vendor that can provide the testing reagents and supplies that meet the testing methodology of the GenXpert System currently in use at VISN 15 sites. Requirement will be sole sourced to Cepheid Inc. IAW FAR Part 13

10. Based on the above information, the basic clauses and provisions prescribed in FAR Part 12:

Are sufficient for use in this acquisition and do not require any tailoring to be consistent with industry's commercial practices.

Require tailoring to be consistent with industry's commercial practices as noted below. All such tailoring will be included in the solicitation issued for the required supplies/services.

- Identify affected clause/provision paragraph and your recommended change(s).

PREPARED BY:

NAME: Zaritz, Larry DATE:

0 /2019

Larry M.

Zaritz 184054

Digitally signed by Larry M. Zaritz 184054 Date: 2019.06.04 12:51:12 -05'00'

Search Results

Organizations Found: 7

4/23/2019 7:45 AM

Records Per Page

Access International LLC

DBA:

Location: Irvine, California Last Verified: 6/1/2017 Expiration Date: 6/1/2020 NAICS Codes: 325412, 334510, 423490, 423450, 541612, 541690, 611430, 611699, 339113, 446110, 541614, 541910, 561311, 711510, 325414, 311911, 334516, 333314, 424210, 531390, 531120, 541611, 561110, 561320, 813990, 621511, 623110, 325413, 339112, 531190, 446199, 531311, 561612, 621340, 621512, 621111 State: California Service Areas:

DUNS: 080542144

Phone: 9495290497 Email: Mark@SDVAccess.com Web: http://www.SDVAccess.com

Page 1 of 5Vendor Information Pages

4/23/2019https://www.vip.vetbiz.va.gov/Search/AdvancedSearchForm

AvKARE. Inc

DBA:

Location: PULASKI, Tennessee Last Verified: 9/1/2016 Expiration Date: 9/1/2019 NAICS Codes: 325412, 339113, 424210, 325413, 339114, 423460, 424990, 322291, 325611, 339112, 339115, 325998, 423490, 423450, 325411, 325414 State: Tennessee Service Areas:

DUNS: 796560394

Phone: 9312926222 Email: tmizell@avkare.com Web: http://avkare.com

Core Trading Company

DBA: VA Medical Supply Location: Chesapeake, Virginia Last Verified: 1/19/2016 Expiration Date: 5/19/2019 NAICS Codes: 325412, 325414, 424210, 339112, 339113, 423430, 446110, 446120, 446130, 812199, 325413 State: Virginia

Page 2 of 5Vendor Information Pages

Service Areas:

DUNS: 964772292

Phone: 7579665555 Email: info@coretradingcompany.com Web: http://www.coretradingcompany.com

D'S Ventures,LLC.

DBA: Logmet Solutions Location: McDonough, Georgia Last Verified: 5/17/2018 Expiration Date: 5/17/2021 NAICS Codes: 339113, 423490, 423610, 424210, 541990, 561720, 562112, 611420, 811219, 621610, 339114, 423430, 423420, 541519, 541618, 562219, 236220, 334516, 423450, 518210, 541430, 446199, 541614, 561311, 541512, 561910, 325412, 325413, 339112, 541511, 561320, 561730, 562211, 812199 State: Georgia Service Areas:

DUNS: 829922017

Phone: 6789567838 Email: rscott@logmetsolutions.com Web: http://www.logmetsolutions.com

Government Scientific Source,Inc.

Page 3 of 5Vendor Information Pages

Location: Reston, Virginia Last Verified: 7/1/2016 Expiration Date: 7/1/2019 NAICS Codes: 334516, 424490, 423490, 423450, 325413, 423740 State: Virginia Service Areas:

DUNS: 785807611

Phone: 7037341805 Email: wbardsley@govsci.com Web: http://www.govsci.com

SJ Medsav Solutions LLC

DBA: Medsav Solutions Location: Malden, Massachusetts Last Verified: 10/24/2016 Expiration Date: 10/24/2019 NAICS Codes: 325413, 325611, 339114, 423450, 325992, 334510, 325412, 322291, 333314, 339113, 339116, 541614, 621511, 339112 State: Massachusetts Service Areas:

DUNS: 968278924

Phone: 9783199816 Email: gov@medsav.co Web: http://www.medsav.co

Page 4 of 5Vendor Information Pages

TEVET LLC

Location: Mosheim, Tennessee Last Verified: 5/30/2018 Expiration Date: 5/30/2021 NAICS Codes: 315990, 333415, 332999, 333994, 334417, 334118, 334512, 334511, 335929, 335932, 339113, 339115, 423490, 423710, 423840, 423690, 325413, 334290, 334416, 334513, 334514, 335999, 337127, 325412, 333912, 334220, 334418, 334510, 335921, 335931, 334517, 339112, 423830, 325199, 325998, 333314, 333318, 334419, 334519, 334516, 334515, 339999, 423450, 423610, 423990, 425110 State: Tennessee Service Areas:

DUNS: 149433844

Phone: 6789051300 Email: sales@tevetllc.com Web: http://www.tevetllc.com

Page 5 of 5Vendor Information Pages

Zaritz, Larry M.

From: Annette Cheltenham <acheltenham@govsci.com> Sent: Friday, May 31, 2019 11:43 AM To: Zaritz, Larry M.

Cc: Bobbie Cavanaugh Subject: [EXTERNAL] RE: Department of Veteran Affairs, VISN 15, Market Research for Testing Reagents

Sorry this is a no bid – we do not carry Cepheid

Annette Cheltenham Sales Manager (TEAM A) Desk: 703 880 5011 acheltenham@govsci.com

To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.

http://marketing.govsci.com/GSSsig.png

12351 Sunrise Valley Drive Reston, VA 20191

Toll Free: 800.248.8030 Fax: 703.935.0299 www.govsci.com

From: Zaritz, Larry M. <Larry.Zaritz@va.gov> Sent:Wednesday, May 29, 2019 4:11 PM To: Annette Cheltenham <acheltenham@govsci.com> Cc:Wayne Bardsley <wbardsley@govsci.com> Subject: RE: Department of Veteran Affairs, VISN 15, Market Research for Testing Reagents

Annette, We own the GenXpert systems. Attached is the Product / Part#s I think you need.

V/R, LARRY ZARITZ

Contract Specialist Network 15 Contracting Office (NCO 15) Phone: (913) 946 1981 Fax: (913) 946 1998 Larry.zaritz@va.gov

“INTEGRITY, COMMITMENT, ADVOCACY, RESPECT, and EXCELLENCE – these are our Core Values.”

As our client, please take a few moments and let us know how we did by completing the attached SURVEY.

NCO 15 After Hours Emergency POCs NCO15EmergencyContracting@va.gov

From: Ashton Wallace <awallace@avkare.com> Sent: Tuesday, June 04, 2019 10:36 AM To: Zaritz, Larry M.

Cc: AvKARE Quotes Subject: [EXTERNAL] Re: [Sales]FW: Department of Veteran Affairs, VISN 15, Market Research for Testing

Reagents

Good Morning Larry, Thank you for taking the time to reach out to AvKARE with this request. Unfortunately at this time we are unable to supply the requested items. We apologize for the inconvenience.

We hope that you will continue to keep AvKARE in mind for any future solicitations you may have.

I look forward to the opportunity to work with you in the future! Thank you again for your time & consideration!

Have a great day!

Ashton Wallace Strategic Procurement Director phone: (270) 434-2064 awallace@avkare.com

To help protect you r privacy, Micro so ft Office prevented au tomatic download of this pictu re from the Internet.

Important Legal Notice

This message is intended only for the use of the named addressee. It may contain information that is copy written, privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, you are notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this in error, please notify the sender immediately and delete it from your system.

Communications using this system are monitored and recorded for lawful business purposes.

On May 29, 2019, at 2:53 PM, Zaritz, Larry M. <Larry.Zaritz@va.gov> wrote:

VISN 15 is conducting Market Research to determine available sources.

Please see attached Statement of Requirements and let me know if this is something that you can provide.

Please contact me with any questions or concerns.

All responses are due by 2:00 pm eastern, Friday May 31st 2019

V/R, Solicitation Number:

36C25519Q0367

Notice Type:

Sources Sought

Buyers: Login | Register Vendors: Login | Register Accessibility

Original Synopsis Apr 09, 2019 5:26 pm

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Synopsis:

Added: Apr 09, 2019 5:26 pm This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does no obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses.

Responses to this notice shall include:

1. Company Name

2. Address

3. Point of Contact

4. Phone, Fax, and Email

5. DUNS number

6. Must provide a capability statement that addresses the organizations qualifications and ability to perform the work described below:

See Attached;

1) Statement of Requirements

2) Grey Market Goods

Please respond whether you can or cannot provide

All responses due by 4:00 pm eastern, Tuesday, April 19th 2019

Larry Zaritz larry.zaritz@va.gov

913-946-1977

Contract Specialist

Network Contracting Office 15

ALL FILES

Attachment

Apr 09, 2019

36C25519Q0367 36C255...

36C25519Q0367 Statem...

GENERAL INFORMATION

Notice Type:

Sources Sought

Posted Date:

April 9, 2019

Response Date:

Archiving Policy:

Automatic, on specified date

Archive Date:

May 24, 2019

Original Set Aside:

N/A

Set Aside:

N/A

Classification Code:

66 -- Instruments & laboratory equipment

NAICS Code:

325 -- Chemical Manufacturing/325413 -- In-Vitro Diagnostic Substance Manufacturing

66--Department of Veteran Affairs VISN 15 Cost Per Test - MRSA & C.Diff Testing Solicitation Number: 36C25519Q0367 Agency: Department of Veterans Affairs Office: VA Heartland Network Location: Department of Veterans Affairs Heartland Network

Notice Details Packages Interested Vendors List Print Link

Page 1 of 266--Department of Veteran Affairs VISN 15 Cost Per Test - MRSA & C.Diff Testing - 36...

4/24/2019https://www.fbo.gov/index.php?s=opportunity&mode=form&id=f95f45f5b98ee9f8d310f0...

From: ebuy_admin@gsa.gov Sent: Friday, April 19, 2019 2:02 PM To: Zaritz, Larry M.

Subject: [EXTERNAL] GSA eBuy Request For Quote RFQ1359789 has CLOSED

Dear larry zaritz, RFQ1359789, "MRSA & C.Diff Testing Reagents" is now CLOSED. 0 quotes were received.

To view and evaluate quotes, please login at eBuy. Once logged-in to eBuy, click on "RFQs" to locate the RFQ. As a courtesy to sellers, please evaluate and respond to all quotes submitted.

For questions concerning eBuy, contact our helpdesk at gsa.advantage@gsa.gov or 1-877-472-3777 (select option 2). Please do not reply to this email.

Thank you!

For Official Use Only/Source Selection Sensitive Acquisition Planning SOP Page 1 of 5 Revision: 08, Effective Date: 03/04/19

FAR Parts 8/13.5/14 Acquisition Plan Template

36C25519AP1229 TITLE

BACKGROUND INFORMATION:

Requirement is for VISN 15 facilities to obtain reagents and supplies to conduct . The requirement was under a FSS BPA. The FSS Contract expired and items are no longer on contract.

A new contract is needed to ensure that the capability to conduct testing is not interrupted. Current contract will end on July 1st 2019

1. DATE PREPARED:

April 23rd 2019

2. PREPARED BY:

Zaritz, Larry

3. DESCRIPTION OF REQUIREMENT;

Requirement is to obtain testing reagents and supplies for all VISN 15 sites to conduct Contract will include a one year base period with four one year options.

4. PRODUCT OR SERVICE?

Product

5.NAICS/FSC/PSC:

325413 / 6550

6. REQUESTOR:

Zaida Rivera, VISN 15 Lab Manager

7. PHONE NO:

816-861-4700, 56185

8. PLANNED/ACTUAL DATE SUBMITTED:

May 15th 2019

9. PLANNED AWARD DATE:

July 1st 2019

10. ESTIMATED TOTAL COST:

$6,865,898.70

11. ESTIMATED BASE PERIOD COST:

$1,373 179.74

12. RISKS:

There are no significant risks associated with design or developmental requirements to the government.

This requirement is heavily dependent on having the supplies available. Sites will need to establish order requirements to ensure that enough supplies are available to meet their testing needs while keeping deliveries to a minimum and to prevent emergency deliveries requiring additional costs.

13. OTHER CONSIDERATIONS:

This is a commercial item requirement that will utilize a firm fixed price IDIQ contract. By utilizing a firm fixed price contract, any risk regarding price/cost is incurred by the contractor. Since the sites have historical data to assist in determining their estimated usage, an IDIQ represents the best type of contract for this requirement.

14. COMPETITIVE?

YES NO

15. REASON FOR OTHER THAN FULL AND OPEN

COMPETITION:

Vendor is the only vendor with approved reagents and supplies that are compatible with current owned by VISN 15 sites

16. POTENTIAL SOURCES: Cepheid Inc.

Attachment 1, Sample FAR Parts 8/13.5/14 Acquisition Plan Template

Acquisition Planning SOP Page 2 of 5 Revision: 08, Effective Date: 03/04/19

17. DESCRIPTION OF MARKET RESEARCH EFFORTS CONDUCTED OR TO BE CONDUCTED (USE

RESULTS FROM

See attached Market Research

18. *SMALL BUSINESS PROGRAMS

*VA must be cognizant of socioeconomic set-aside considerations, including the Veterans First Contracting Program/ 38 U.S.C. 8127’s “Rule of Two.”

*See “Procurement Request and Bundling Requirements” if applicable

Service-Disabled Veteran-Owned Business Set-aside

Veteran-Owned Business Set-aside

8(a) Set-Aside

HUBZone Set-Aside Small Business Set-Aside

Women- Owned Small Business Set Aside

19. PLANNED CONTRACT TYPE: Firm Fixed Price IDIQ

20a. COMMERCIAL ITEM OR SERVICE?

YES NO

20b. If NO, could the requirement be changed to provide for commercial item or service?

YES NO

21. IF SERVICES, ARE INHERENTLY GOVERNMENTAL FUNCTIONS INVOLVED?

YES NO N/A

22a. SUITABLE FOR PERFORMANCE-

BASED?

YES NO N/A

22b. If performance-based unacceptable, provide explanation:

23a. OPTIONS:

YES NO

23b. If YES, number and type:

One year base plus four one year options to continue supply needs.

24a. GOVERNMENT PROPERTY TO BE

FURNISHED?

YES NO

24b. If YES, describe (attach additional sheets, if necessary):

25a. GOVERNMENT INFORMATION TO

BE PROVIDED?

YES NO

25b. If YES, describe:

Current Equipment Make and Model

26. ENVIRONMENTAL AND ENERGY CONSERVATION OBJECTIVES:

N/A

27. SECURITY CONSIDERATIONS:

N/A

28. EVALUATION FACTORS:

29. MILESTONES: PLANNED DATE

Acquisition Planning SOP Page 3 of 5 Revision: 08, Effective Date: 03/04/19

a. Completion of acquisition package:

- Purchase Request (VA Form 2237)

- Statement of Need/ Statement of Work/Statement of Objectives

- Specifications

- Data requirements

- Evaluation factors

- Quality Assurance Plan

April 30th 2019

b. Acquisition plan approvals April 29th 2019

c. Solicitation reviews completed N/A Sole Source

d. Issuance of combined synopsis/solicitation N/A Sole Source

e. Quotes Due May 20th 2019

f. Evaluation of Quotes June 1st 2019

g. Contract preparation, reviews, and clearances obtained: June 10th 2019

h. Contract Award June 20th 2019

i. Acquisition plan approvals

SIGNATURES OF APPROVAL IAW - VHAPM Part 807.1 Acquisition Planning SOP Program Manager Name:

Signature:

Date:

Contracting Officer Name:

Signature:

Date:

Reviewer Name (Division Chief or Designee):

Title:

Signature:

Date:

ZAIDA E. RIVERA

284096

Digitally signed by ZAIDA E.

RIVERA 284096

Date: 2019.04.23 10:00:36 -05'00'

Paul A.

Hemenway 653155

Digitally signed by Paul A. Hemenway 653155 Date: 2019.04.24 15:14:39 -05'00'

Randall D COMBS 345226 Digitally signed by Randall D COMBS 345226 Date: 2019.05.01 13:20:47 -05'00'

Acquisition Planning SOP Page 4 of 5 Revision: 08, Effective Date: 03/04/19

*** FOR INSTRUCTIONAL USE ONLY. ALL NOTES and SAMPLE LANGUAGE BELOW MUST BE

REMOVED FROM THE DOCUMENT BEFORE THE ACQUISITION PLAN IS SUBMITTED FOR

CONCURRENCE AND APPROVAL***

Note 1: In order to facilitate attainment of the acquisition objectives, the plan must identify those milestones at which decisions should be made. The plan must address all the technical, business, management, and other significant considerations that will control the acquisition. The specific content of plans will vary, depending on the nature, circumstances, and stage of the acquisition. Acquisition plans for service contracts or orders must describe the strategies for implementing performance-based acquisition methods or must provide rationale for not using those methods in Block 22a, and b.

Note 2: By using this shortened form, the Contracting Officer (CO) asserts that “Life-cycle Cost”, “Design-to-cost”, “Application of Should-Cost”, “Acquisition Streamlining”, “Make or Buy”, “Test & Evaluation” and any other headings mentioned in FAR 7.105 but not addressed herein (e.g., whether equipment will be acquired by lease or purchase (see subpart 7.4)) are either inapplicable to this procurement or will be discussed as appropriate in the PWS/SOW/SOO (as applicable.)

INSTRUCTIONS FOR COMPLETION:

1. DATE PREPARED - The date the document is completed.

2. PREPARED BY - The name of the individual completing the form.

3. DESCRIPTION OF REQUIREMENT - A brief but concise narrative of the products or services to be acquired. This must include a statement of need; applicable conditions; capability or performance; and delivery or performance-period requirements per FAR 7.105(a). This DOES NOT include items mentioned in Note 2 or Cost, Risk and Tradeoffs, which are separately addressed in #10, #12 and #27 respectively.

4. PRODUCT OR SERVICE? Is this procurement primarily a product or a service?

5. NAICS/FSC/PSC: Provide the appropriate code(s) for this procurement.

6. REQUESTOR - The name of the program official requesting the products or services.

7. PHONE NO. - The phone number of the program official.

8. PLAN/ACTUAL DATE SUBMITTED - The date the program plans to submit or actually submits the request.

9. REQUIRED AWARD DATE - The date the award needs to be made in order for the product or services to be delivered in a timely manner.

10. ESTIMATED TOTAL COST - The total amount of the entire project including any optional quantities or extensions of performance.

11. ESTIMATED BASE PERIOD COST- The amount of funds currently available for the award.

12. RISKS: Discuss technical, cost, and schedule risks and describe what efforts are planned or underway to reduce risk and the consequences of failure to achieve goals. If concurrency of development and production is planned, discuss its effects on cost and schedule risks.

13. OTHER CONSIDERATIONS: Per Federal Acquisition Regulation (FAR) 7.105, discuss the rationale for the selection of contract type. In accordance with FAR 16.103(d), document why the particular contract type was selected. Acquisition personnel must document the acquisition plan with findings that detail the particular facts and circumstances, (e.g., complexity of the requirements, uncertain duration of the work, contractor’s technical capability and financial responsibility, or adequacy of the contractor’s accounting system), and associated reasoning essential to support the contract type selection. The contracting officer must ensure that requirements and technical personnel provide the necessary documentation to support the contract type selection.

14. COMPETITIVE? - Check the appropriate block.

15. IF NON-COMPETITIVE - BASIS – Briefly explain why the requirement cannot be made available for competition (FAR 6.3)

16. NAMES OF POTENTIAL SOURCES - Identify any firms known to be contenders for the required products or services based on past experience, existing vendor lists, or market research conducted.

Acquisition Planning SOP Page 5 of 5 Revision: 08, Effective Date: 03/04/19

17. MARKET RESEARCH EFFORTS CONDUCTED OR TO BE CONDUCTED - Describe actions taken to date or planned to allow the Government to identify existing capabilities, technologies, and competitive forces to meet the current need. Use results from Market Research Report Templates available in VHAPM Part 810.001.

18. SOCIO-ECONOMIC PARTICIPATION - Identify whether this will be set-aside for any of the various types of firms specified by checking the appropriate block(s). Contracting professionals must be cognizant of socioeconomic set-aside considerations, including the Veterans First Contracting Program/ 38 U.S.C. 8127’s “Rule of Two” which states VA must set aside procurements for competition among veteran-owned small businesses “if a CO has a reasonable expectation that two or more small businesses owned and controlled by veterans will submit offers and that the award can be made at a fair and reasonable price that offers the best value to the United States.” Bundling and Consolidation (see Attachment 3 Procurement Requests and Bundling Requirements): Address the extent and results of the market research and indicate their impact on small businesses. When the Acquisition Plan involves bundling and/or consolidation, the business size of incumbent contractors should be addressed.

19. PLANNED CONTRACT TYPE - The type or combination of contract types expected to best meet the needs of the Government (See Note at #13 above regarding justification for Contract Type)

20. a. and b. COMMERCIAL ITEM OR SERVICE? - Indicate if the requirement can be satisfied by use of commercial items or services rather than Government specified products or services. As currently described, if the need cannot be satisfied by a commercial item, indicate if it could be changed to convert to a commercial item.

21. IF SERVICES, ARE INHERENTLY GOVERNMENTAL FUNCTIONS INVOLVED? - Refer to OMB Circular A-76 (May 2003) to identify the services which are considered necessary for performance by Governmental employees to ensure that any services being acquired do not fall within this category.

22. a. and b. SUITABLE FOR PERFORMANCE-BASED? - Indicate if the requirement can be met through performance-based services contracting and if no, indicate the basis for not utilizing this technique. See FAR 37.102.

23. a. and b. OPTIONS - Indicate if options will be required and if so, the number and type of options (e.g. four one-year options to extend the period of performance or one option to purchase an additional quantity of a product.)

24. a. and b. GOVERNMENT PROPERTY TO BE FURNISHED - Indicate if Government Property will be furnished. If so, document the type of property.

25. a. and b. GOVERNMENT INFORMATION TO BE PROVIDED - Indicate if Government Information will be furnished. If so, document the type of information.

26. ENVIRONMENTAL AND ENERGY CONSERVATION OBJECTIVES: VA personnel are required to comply with the VA Green Purchasing Program Directive 0058 and VA Green Purchasing Program Handbook 0058 on all procurements. Discuss all applicable environmental and energy conservation objectives associated with the acquisition (see FAR Part 23), the applicability of an environmental assessment or environmental impact statement (see 40 CFR 1502), the proposed resolution of environmental issues, and any environmentally-related requirements to be included in solicitations and contracts.

27. SECURITY CONSIDERATIONS: For acquisitions dealing with classified matters, discuss how adequate security will be established, maintained, and monitored (see FAR Subpart 4.4). For Information Technology acquisitions, discuss how agency information security requirements will be met. For acquisitions requiring routine contractor physical access to a Federally-controlled facility and/or access to a Federally-controlled information system, discuss how agency requirements for personal identity verification of contractors will be met (see FAR Subpart 4.13). Per VA Handbook 6500.6, and VHAPM Part 839 Contract Requirements for Security SOP, COs shall consult with their respective Information Security Officer (ISO), Privacy Officer (PO), and Office of General Counsel (OGC) to determine whether a contract will require a contractor and/or third party to use, store, generate, modify or transmit VA-owned Sensitive Personal Information. If so, COs shall include applicable requirements from the Information System Security and Privacy Language expressed in VA Handbook 6500.6, under the Terms and Conditions section of the contract.

28. EVALUATION FACTORS – For any "Best Value" procurement, indicate the factors to be used for evaluation. When soliciting quotations or offers, the CO shall notify potential quoters or offerors of the basis on which award will be made (price alone or price and other factors, e.g., past performance and quality). COs are encouraged to use best value. Solicitations are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.

29. MILESTONES – Identify dates for the milestones provided. Add or delete milestones as applicable. At a minimum use the Five Phase Milestone plan – I – Requirements Complete, II – Solicitation Issued, III – Proposals Received, IV- Evaluations Complete, V – Award Finalized.

SIGNATURES OF APPROVAL – Signatures and reviews must be in compliance with the VHAPM Part 807 Acquisition Planning SOP of the VHA Procurement Manual.

File details come from the government source that posted it.