36C25519Q0519-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NONE

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25519Q0519 07-29-2019

X

X one( 1) VISN 15 PEC Room Certification & Training

This amendment makes the following changes:

1. Provide answers to the questions.

All other terms and conditions remain the same.

Janie Juszczak Contracting Officer

CONTINUATION PAGE SF 30 BLOCK 14

· These “Est Minimum Qty” are these quantities for every 6 months or for the year total? Under Kansas City it shows 5 Isolators. Is that 5 to be certified every six months or total for the year? Estimate 5 hoods every six months, it looks like we are going to have 6 – so six certifications every 6 months was the minimum estimate.

· The “Est Minimum Qty” under Kansas City VAMC shows 5 with a Max Qty of 7. What does that mean? Are you planning on purchasing more hoods? Yes. We have a 6th in contracting for award, we planned for worst case scenario at #6 hoods. If one breaks, or we need a recertification due to unforeseen issues then we have a spare (#7).

· Under the Kansas City VAMC, it shows 64 surface samples. Is that total for each round of testing. Viable samples states is should be taken every three months, so is it 64 surface samples each quarter or is it 64 samples over a four quarter timeframe? 64 over a four quarter time frame (estimated turnover/students/retesting per year)

· How many cleanrooms are located at each facility? It shows Particle Counts(4) and HEPA filters(3) but not cleanroom QTY per facility. The # of hoods/laminar that will need certification twice a year:

STL JB: 1

STL JC: 5

PB: 2

KC: 6

MRN: 3

EVN: 2

CMO: 4

EK: 4

WIC: 5

· Will we be able to organize the certification schedule?

Order of which we can do each facility as long as it is completed before certification due date. Yes, as long they are certified by the due date as pre-scheduled with facility.

· Are the Media Fill Validations to be completed at time of certification or can be completed on a different date? It shows under Kansas City it has Est Min. Qty of 60. How do you get that number? The number is based on current staff, including staffing turnover, retesting, and students. The media fill can be completed at same time as the certification – there are off tours/night shift and new employees that would require off cycle testing.

· In the Media Fill Test Kit Sets, what are you looking to be included in these kits? All consumables that are required to meet the media fill testing, see medium risk: http://www.pharma-choice.com/stage/wp-content/uploads/2016/05/Hardy-Diagnostics-Catalog-1.pdf

· How often is the HEPA Filter Leak Testing completed? Every 6 months

· What is the timeframe if retesting is needed to be completed if any failures may occur in Media Fills/Viables? If an employee fails, the retesting will need to be coordinated between the vendor & facility as soon as a failed test is identified. 2 weeks?

· How often are viable samples (air & surface) to be taken at each VAMC?

Monthly? Every 3 Months? Every 6 Months? Minimum every 6 months.

· Are any new hires tested upon an agreed date to be complete their Media Fill Validations? To be coordinated between the vendor & facility as identified. What is a realistic expectation from NCO15?

· Are we able to set the certification schedule with each VA location? Yes – to be coordinated with the Facility POC identified upon award. This would be done to save you money and us time with the order we hope to follow.

· How was it determined how many Air Samples, Surface Samples and Growth Promotion samples appeared on the chart under “Est Min Qty”? Estimates were determined based on the number of hoods, IV Rooms, ante rooms, and projected needs over the course of a potential Base + 4 year period. Estimated Min Qty is the minimum number of areas that need samples as identified per facility.