36C25519Q0268-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NONE

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25519Q0268 04-08-2019

X X X

X The purpose of this Amendment is to answer questions and clarify requirements in the Statement of Work and on the Price and Services Schedule.

Attachments: Questions and Answers, updated Price and Services Schedule, and updated Statement of Work.

WILLIAM K. WEBB

CONTRACTING OFFICER

ATTACHMENTS

Q1. Is this contract for maintenance only covering Maintenance labor and parts/materials necessary to complete inspections per OEM? Anything found during inspections will be quoted separately.

A1. Correct.

Q2. Do we need to cover 100% all maintenance, maintenance parts, Repair labor (Straight & Overtime), repair parts?

A2. Yes, to covering all Maintenance, Maintenance parts. Repair labor and repair parts should be contract pricing.

Q3. When is last time they did eddy currents?

A3. 7 years ago.

Q4. Do they want us to do eddy currents in first year to get base line? If it’s every 5 what year do they want it done since contract is not guaranteed for 5years.

A4. It needs to be performed during the base year. We need to re-establish the eddy Current pattern, it was dropped from the last contract.

Q5. Why are we brushing evap tubes yearly since the evap is a closed circuit?

A5. This facility is always under construction and the CW side is always open. The brushing of evaporators insures we are keeping that side of the system optimal.

Q6. Do we need to perform vibration every year or every 5? If it’s every 5 what year do they want it done since contract is not guaranteed for 5 years.

A6. The facility performs the vibration test once every 5 years and needs to be performed during the first year. We also perform an annual oil analysis to track system components.

PRICE AND SERVICES SCHEDULE

Base Year: 04-15-2019 thru 04-14-2020

Base year includes: Eddy Testing and Vibration Testing

Option Year 1: 04-15-2020 thru 04-14-2021

Option year 2: 04-15-2021 thru 04-14-2022

Option Year 3: 04-15-2022 thru 04-14-2023

Option Year 4: 04-15-2023 thru 04-14-2024

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STATEMENT OF WORK

Chiller Maintenance Columbia MO VAMC

The contractor shall provide full maintenance on site, to include all replacement parts, labor, travel expenses, tools, test equipment and other incidentals necessary to maintain or restore the listed equipment to operating specifications according to the manufacturer's recommendations and attached specifications. The service shall be provided during the regular business hours of 8:00AM - 4:30PM, Central Time, (0800 - 1630), Monday through Friday, excluding holidays.

Equipment Included in Agreement

Work to Be Performed

1. The maintenance service shall include one (1) Preventive Maintenance Inspection (PMI) to be accomplished during the first two weeks of April. The PMI is to be scheduled with Facilities Management Service (FMS) Contracting Officers Representative (COR) only. All work will be scheduled a minimum of one (1) weeks in advance with the COR, Kyle Grant at (573) 814-6000 ext. 52413.

a. This service is required to maintain operation the chillers as outlined on checklist covering motor, compressor, coolers, condensers, purge and recovery units, starters and operating controls.

b. Contractor must have a minimum of three (3) years maintenance experience on centrifugal R123 machines of 1,000 tons or greater.

c. The following is required of the annual PMI on all equipment covered under this agreement:

· Megger centrifugal motor and oil pump motor.

· Test and calibrate safety and operating controls.

· Check adjustment and operation of inlet guide vane actuator stepper motor.

· Check conditions of starter contacts, arc shields, and connections.

· Check all high/low voltage connections; tighten all electrical connections as necessary

· Check for refrigerant leaks using hot water; tighten connections as necessary.

· Replace purge filter dryers plus any other filter dryer contained within the system.

· Clean purge condenser.

· Perform purge system checks as required in purge operating manual PRG-OM-6.

· Replace centrifugal oil filters.

· Change centrifugal oil.

· Obtain oil sample, send to lab, and provide results to VA.

· Obtain refrigerant sample, send to lab, and provide results to VA.

· Check operations of evaporator and condenser water flow switches.

· Check oil pump regulator and oil sump temperature control.

· Check oil and refrigerant charges.

· Remove one condenser head; inspect and bush clean the condenser tubes. Replace magnesium bars on condenser heads as needed.

· Remove one evaporator head; inspect and bush clean the evaporator tubes

· Check/replace purge canister if needed.

· Complete inspection report.

· Report any deficiencies to COTR

d. The parts needed to complete the annual inspection are to be provided by the contractor at no extra cost.

2. The contractor will perform a Spring Startup during the first two weeks of May. Spring startup will be a two hour - 100% load test and final control adjustments.

3. Contract also includes emergency service for repair chiller. Emergency labor is included in this contract. Parts replaced under emergency service will be paid for by the Government. Contractor shall arrive within one hour of notification.

4. Once Every Five Years – Performed during base year of contract:

· Eddy current test condenser tubes and evaporator tubes.

· Perform one vibration analysis for every machine.

Terms

1. All services for this contract must meet original manufacturer performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), VA Regulations, and the Clean Air Act.

2. Contractor shall not replace any parts or perform any service that will result in additional charges without prior approval from the VA Hospital Contracting Officer.

3. All contracting personnel must report to the FMS Office (located in the modular building which is on the asphalt pad next to the east basement entrance of the hospital) to sign in before work is begun and to sign out after work has been completed.

Service Report

1. The contractor must furnish a detailed field service report. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information:

a. Date and time of the contractor’s arrival on station;

b. Type, model, and serial number(s) of all equipment on which maintenance was performed;

c. Total time spent performing maintenance, excluding travel time;

d. Detailed narrative description of the PMI action required;

e. Complete list of parts replaced;

f. Date and time the repair or PMI was completed.

2. The service report will itemize every item in the specifications. Each item will state the "as found" condition or values, the "calibrated to" or "adjusted to" values, the factory design tolerances, and a complete description of all work performed concerning the items. Included will be a list of new parts used and recommended future repairs.

Universal Precautions

1. All maintenance persons must use the “Universal Precautions” (i.e. wearing protective gloves, PPE, goggles) during cleaning and maintenance/repair procedures required by this contract.

Payment

1. Payment will be made in arrears, upon receipt of a properly prepared invoice, referencing the period for which payment is due, contract number and purchase order number assigned.

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