36C25519Q0089-000.docx

FedBizOpps Sources Sought Notice

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RESPONSE DATE (MM-DD-YYYY)

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DAYS AFTER THE RESPONSE DATE

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SET-ASIDE

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ADDITIONAL INFORMATION

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PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J Maintenance and repair of BIOSENSE WEBSTER equipment 66048 36C25519Q0089 11-28-2018 N 339112 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 daniel.thomas6@va.gov

COLUMBIA VAMC

HARRY S. TRUMAN

800 HOSPITAL DRIVE

COLUMBIA, MO

65201 daniel.thomas6@va.gov daniel.thomas6@va.gov daniel.thomas6@va.gov Draft SOW This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide maintenance & repair (see DRAFT STATEMENT OF WORK) for the Columbia VA Medical Center.

Department of Veterans Affairs Columbia VA Medical Center

HARRY S. TRUMAN

800 HOSPITAL DRIVE

COLUMBIA, MO 65201-5272

The North American Industry Classification System Code (NAICS Code) is 339112 Surgical and Medical Instrument Manufacturing, size standard of 1,000 employees. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a small business, VOSB or SDVOSB.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act.

However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open will be considered. Any response to this source selection from interested parties must be received by November 28, 2018 at 12:00 P.M. CST.

Attention: Daniel Thomas, Contracting Specialist. Email: Daniel.Thomas6@va.gov Phone: 913-946-1965 Fax: 913-946-1996

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DRAFT STATEMENT OF WORK

1. Period of Performance

The contract shall consist of one (1) base year and four (4) optional one-year periods. Contract period of performance will commence on January 1st 2019 and extend thru December 31, 2019, and annually thereafter if option year is exercised.

2. Required Services

2.1 The contractor shall provide maintenance and repair on site (when determined by contract COR), to include all replacement parts, labor, travel expenses, telephone technical support, remote on-line support tools, test equipment and other incidentals necessary to maintain and/or restore the listed equipment (see paragraph 2.10), to operating specifications according to the manufacturer's specifications. All maintenance and repairs shall be provided during the contract business hours of 8:00AM – 5:00 PM, Monday through Friday, excluding federal holidays unless otherwise approved by Contract COR. Upon placement of a service request, the contractor must respond to the contract COR within one (1) hour by telephone for diagnostic response, and must provide priority on-site service response within eight (8) business hours after contacting the VA, unless otherwise determined by contract COR.

2.2 The contractor shall provide full scheduled and unscheduled maintenance and repair (when determined by the contract COR), to include all replacement parts, labor, travel expenses, telephone technical support, remote on-line support (if applicable), tools, test equipment and other incidentals necessary to maintain and/or restore the listed equipment (see paragraph 2.11), to operating specifications and manufacture’s specifications. All maintenance and repairs shall be provided during the contract business hours of 7:30AM – 4:00 PM, Monday through Friday, excluding federal holidays unless otherwise approved by Contract COR. Upon placement of a service request, the contractor must respond to the contract COR within one (1) hour by telephone for diagnostic response, and must provide priority on-site service response within four (4) business hours after contacting the VA, unless otherwise determined by contract COR.

2.3 All scheduled preventive maintenance for equipment listed in paragraph 2.11 will be performed by Contractor. Contractor will provide (at no additional cost) any part(s) found out of manufacture specification during the preventive maintenance inspection activities. Contractor shall assist with Planned Maintenance, Quality Assurance and Safety Checks. Scheduling of preventive maintenance will be coordinated between the contractor and the contract COR.

2.4 All services for this contract must meet manufacturer performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations.

2.5 The contractor shall ONLY respond to service calls placed by Biomedical Engineering to include: The Contracting Officer’s Representative (COR) Miguel Pilsudski (573) 814-6000 ext. 56368, Biomedical Equipment Support Specialists; Edward Portell, Joseph Witting, William Richardson, Jack Fisher and Aaron Cook.

2.6 Contractor shall provide all manufacture required hardware and software updates, upgrades, patches, revisions and licenses and service keys at no additional charge to the HSTMVH.

2.7 ALL SERVICE ENGINEERS MUST REPORT to the FM Office (Building 22) to sign in before work is begun on the premises of the HSTMVH and must also to sign out after work has been completed. The contractor must furnish a detailed field service report, or equivalent, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. When possible, this report may be delivered to Biomedical Engineering before contractor leaves the station or via email to miguel.pilsudski@va.gov If it is necessary for the contractor to work after 4:30pm, permission must be granted from the Contract COR. If the service was completed after regular duty hours, the FSE will sign out and leave the report in the Engineering Control Center, room D019 of the hospital. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information:

2.8 There is a potential for exposure to bloodborne or other infectious material with equipment throughout the hospital. All maintenance persons must use the “Universal Precautions” (i.e. decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures required by this contract. Contractor will be responsible for providing their own Personal Protective Equipment as applicable.

2.9 Payment will be made quarterly, in arrears, upon receipt of a properly prepared invoice, referencing the period for which payment is due, contract number and/or purchase order number assigned.

2.10 The following is the list of equipment covered under paragraph 2.1 of this Statement of Work:

a. Model: SMARTABLATE generator Mfr. S/N: G4C-2022 VA Equipment #: EE181915 Location: D194-01-CO

b. Model: REMOTE CONTROL Mfr. S/N: G4RC-1894 VA Equipment #: NA Location: D194-01-CO

c. Model: IRRIGATION PUMP Mfr. S/N: G4CP-1924 VA Equipment #: EE188623 Location: D194-01-CO

d. Model: CARTO3 MAPPING SYSTEM Mfr. S/N: 13446 VA Equipment #: EE149996 Location: D194-01-CO

*Note: Includes all applicable workstations and video monitors

3. Personnel Qualifications

Upon request by the COR, contractor is required to provide proof of qualified, trained, and competent personnel performing maintenance services on all listed equipment.