36C25518Q9639-0001003.pdf

B.3 STATEMENT OF WORK

WASTE REMOVAL

1. General: Contractor shall provide complete removal of miscellaneous trash and refuse from the Eastern Kansas Healthcare System campus, Colmery O'Neil VA Medical Center, Topeka, KS. No hazardous medical waste removal will be required.

a. All container dumps at the Colmery O'Neil VA Medical Center shall begin daily service

PRIOR to 7:00 A.M. commencing at Building 1. Building 1 is a high-density traffic area and it is imperative that the pick-up be completed before 7:00 A.M. to ensure that the area around the dock of Building 1 is cleared for use by other vehicles entering and departing the area.

Additionally, dumping of large metal containers into the trash truck will not commence in any patient area (Bldgs. 1,2,3,4, and 6) PRIOR to 6:00 A.M. Patients are at the Medical Center for medical care and the noise generated by the refuse removal earlier than 6:00 A.M. can be counterproductive to their treatment.

b. The pickup schedule will be closely followed to prevent inconsistent and unnecessary call-ins Additional charges will not be imposed for call-ins resulting from inconsistent dumping which are not in accordance with contract requirements. Additional charges will not be incurred for additional pick-ups unless these services are requested by the Contracting

Officer’s Representative (COR).

2 a. The contractor shall dispose of the miscellaneous trash in such a manner that will not create conditions detrimental to public health or to constitute a public nuisance. All containers shall be contractor owned. They shall have lids affixed to prevent trash from blowing about the complex and onto neighboring lawns and all containers shall be in operable condition.

b. The contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules and regulations governing removal of waste materials.

c. Collections shall be made in contractor's containers and shall be kept clean and deodorized at all times. The containers shall be placed in areas designated or as directed by the COR. Containers shall be fully enclosed, rodent proof and fire retardant. In areas that receive and contain wet materials, the containers shall have a dump well to hold accumulations of water and other liquids. Care shall be exercised to prevent leakage and scattering of waste on the grounds of the Medical Center during the emptying operations into the disposal truck. The pick-up area shall be left in a clean, orderly and sanitary condition. Particular attention shall be given to the prompt cleanup of oil and/or grease spills, either generated from the trash truck or from container leakage, to ensure that the area is maintenance in a clean and safe manner.

3 a. Contractor shall steam clean, deodorize and disinfect containers with a VA approved germicide located at buildings 20, 6, 4, and 24 quarterly. If cleaning services are needed more frequently they will be paid for with a contract modification authorizing a funding increase of $90.00 per occurrence. If these services are needed they will requested by the

COR prior to the services being performed.

b. The COR shall be provided with the proposed cleaning schedule, within 10 days after award of a contract as a result of this solicitation. The containers shall be kept neat in appearance, repaired and painted when warranted (i.e. appearance of rust spots, stains, excessively chipped areas, etc.).

c. The contractor shall furnish the necessary metal containers of approximate size and configuration. If required, larger containers shall be furnished by the contractor if requested by the Contracting Officer or the Administrative Officer (ACO). The containers shall be of such a design that material can be dumped into them with the containers on or off the docks. These containers shall have a maximum door size of 3OWX30", a minimum door size of 20X2On, with a maximum height of 32" from the bottom of the door above the floor of the dock. The Environmental Care manager or designee will indicate the specific location in each area. The VA reserves the right to relocate the containers when deemed necessary.

d. In addition to the regularly scheduled dumps, the VA may request Special Containers and/or Extra Container dumps. Special Containers and/or Extra Container dumps may be requested on any day at any hour and the response time by the contractor shall be within 16 hours. Charges for dumping Special Containers shall be comparable to like containers at other locations at the medical center as listed within contract. Extra Container dumps shall be charged according to the bid pricing as other dumps within the contract.

e. Container dumps will be spot checked and verified by the Chief, Environmental Services or designee.

f. All containers shall be clean and sanitary when placed into service.

g. All containers shall be in place and ready for use by 10:00 A.M. October 1,2003.

h. Broken or damaged containers shall be replaced within twenty-four (24) hours' notification.

4. Other Terms and Conditions:

a. Invoicing will be accomplished monthly with payment in arrears for services performed during the billing month. The invoice shall include as a minimum, the name and address of the contractor, the contract number, and an itemized billing for each refuse container, listing the number of times the container was emptied in the billing month. The invoice shall reflect additional requirements as a result of call-ins or the reduced requirements because of workload. Vendor shall provide on a monthly basis a means acceptable to the Contracting

Officer or Contracting Officer's Technical Representative that will accurately represent the facility trash volume expressed in pounds.

Fiscal Service (04)

Colmery O'Neil VA Medical Center 2200 Gage Blvd.

Topeka, Ks 66622

b. While performing work under this contract, all vehicles used by the contractor shall be locked and the keys removed, when not in use. This action is intended to protect the Contractor's Property and to insure the safety of the beneficiaries at the Medical Center.

5. Contract Administration Data

All contract administration functions will be retained by the Department of Veterans

Affairs. The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the

Contracting Officer will be authorized to make commitments or issue changes that affect price, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

6. Non-Personal Services

(1) This is a non-personal services contract. Personnel rendering services under this contract are not subject either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

7. Hours of Operations

(1) Business hours: Monday through Friday, 8:00 a.m. - 4:30 p.m.

(2) Off-duty hours: Friday through Monday, 4:30 pm—8:00am; Monday through Thursday, 4:30 pm—8:00am.

(3) National Holidays: The 10 holidays observed by the Federal Government are:

New Year’s Day;

Martin Luther King’s Birthday;

Presidents Day;

Memorial Day;

Independence Day;

Labor Day;

Columbus Day;

Veterans Day;

Thanksgiving;

Christmas; and any other day specifically declared by the President of the United States to be a national holiday.

8. Quality Control

(1) CONTRACT PERFORMANCE MONITORING. The POC may perform surveillance of services by any of the methods listed below:

a) Observing actual performance;

b) Inspecting the services to determine whether the performance meets the performance standards; and

c) Review of any other appropriate records.

d) When unacceptable performance occurs, the POC shall inform the Contractor and the

Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the POC shall document the discussion and place it in the POC file. When the POC determines that formal written communication is required, the POC shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor program manager. The Contractor shall acknowledge receipt of the

CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor must present this corrective action plan to the POC. The Government shall review the Contractor corrective action plan to determine acceptability. Any

CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer.

e) Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer representative(s); The Government shall periodically evaluate the Contractor performance by appointing a POC to monitor performance to ensure services are received. The Government representative(s) shall evaluate the Contractor performance through inspections of observations, inspection of services or any other form of documentation and all complaints from VA personnel. The Government may inspect as each task is completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s).

f) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

g) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

9. Contract Security

The C&A requirements do not apply and a Security Accreditation Package is not required.