36C25227Q0080.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT SYNOPSIS

The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Elevator Testing Services located at FHCC VAMC , North Chicago IL.

The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 341350.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

Background:

The purpose of this Contract is to provide for the inspection/testing of the vertical transportation system located at the Captain James A. Lovell Federal Health Care Center (“FHCC”), 3001 Green Bay Road, North Chicago, IL 60064-3048, as set forth in this Performance Work Statement. A complete listing of all vertical transportation system components, including thirty-one (31) elevators, two (2) cart lifts, and two (2) dumbwaiters (collectively “VTS components”), is set forth in the Vertical Transportation System Schedule at the end of this Performance Work Statement. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Schedule at price(s) consistent with the current Price Schedule.

A complete listing of all VTS Components, including twenty-nine (31) elevators, two (2) cart lifts, and two (2) dumbwaiters, is set forth in the Vertical Transportation System Schedule at the end of this Statement of Work. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Inventory at price(s) consistent with the current Price Schedule.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, website address, if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00AM Local Time (Central) on November 11th, 2026. All responses under this Sources Sought Notice shall be emailed to Michelle.Klug2@va.gov.

STATEMENT OF WORK OVERVIEW

Inspections Overview: The Contractor shall perform Annual Category 1, Semiannual, and Full-Load Category 5 VTS component inspection/testing as follows: a. Annual Category 1 inspection/testing is typically conducted in May of each year;

a. Semiannual inspection/testing is typically conducted in November of each year; and

b. Full-Load Category 5 testing will be performed in November 2027.

c. Note: Typical inspection/testing dates are subject to change, in FHCC’s sole discretion.

Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. Any work found to be non-conforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of all work.

Contractor Limitations: The Contractor performing inspection/testing under this Contract is prohibited from performing any repairs or other work on any of the VTS components covered by this Contract.

Safety: All work performed under this Contract shall conform to such safety precautions as the FHCC Fire/Safety and Engineering Departments determine, in their sole discretion, to be necessary, in addition to all other requirements set forth elsewhere in the Contract.

Inspection/Testing Standards.

1. All inspection/testing of FHCC’s vertical transportation system components shall comply with the most current version of the following standards:

a. American Society of Mechanical Engineers (“ASME”) 17.1: Handbook on Safety Code for Elevators and Escalators;

b. ASME 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks;

c. ASME 17.3: Safety Code for Existing Elevators and Escalators;

d. National Fire Protection Association (“NFPA”) 70: National Electrical Code; and

e. NFPA 70E: Standard for Electrical Safety in the Workplace.

2. During any inspection/testing, parts shall be removed and equipment cleaned, as necessary, to determine their exact condition. All parts shall be properly reinstalled after removal.

3. All inspections shall be performed in the presence of an elevator maintenance technician, currently under contract as the VA elevator maintenance contractor, and the COR or designated FHCC representative.

4. Immediately following the conclusion of each inspection/testing, the Contractor shall brief the COR or designated FHCC representative regarding the inspection/testing results, including without limitation: code violations, safety concerns, and immediate maintenance needs.

5. The COR, in the COR’s sole discretion, may reject any work performed under this Contract that is noncompliant with any of the requirements set forth in this Contract. All rejected work shall be corrected as quickly as reasonably possible at no additional expense to the Government.

Inspection Checklists: The Contractor shall provide a fully completed inspection checklist applicable to each VTS component using the Checklist for Inspection of Electric Elevators The comments section of each checklist shall include a. If the VTS component is safe operating condition;

a. If the VTS component will perform in accordance with Original Equipment Manufacturer (“OEM”) standards;

b. Whether the VTS component has been altered, except in conformity with all applicable standards set forth in this Contract;

c. If the VTS component has any deficiencies, referencing the appropriate standard as applicable; and

d. Whether there are any recommended VTS component repairs or upgrades.

e. Documentation. Upon completion of the inspection/testing of all FHCC’s VTS components, the Contractor shall provide a report within thirty (30) days to the COR and other FHCC personnel as directed. The report shall be electronically submitted in pdf format utilizing word processing to the maximum extent practicable; individual file size shall not exceed 7 MB. Each report should include:

Certificates of Inspection: The Certificate of Inspection for each VTS component shall include the following information: a. Location (building and city/state);

a. Identification number;

b. Capacity;

c. Speed;

d. Date of inspection;

e. Name of inspector and company;

f. Inspector’s signature; and

g. Inspector’s Qualified Elevator Inspector (“QEI”) number.

Scheduling Inspection/Testing: The Contractor shall coordinate a mutually agreeable time with the COR at least thirty (30) days prior to the typical inspection months, as defined above.

Hours for Inspection/Testing: All work performed under this Contract shall be performed during normal hours of facility operation, as defined below, except for inspection/testing that, in the COR’s judgment, may severely impact elevator service. Inspection/testing that severely impacts elevator service shall be conducted after normal hours of facility operation at no additional cost to the Government.

Reinspection: If any VTS component(s) require reinspection, the Contractor shall: a. Provide a quote to the COR for the reinspection(s) at a price consistent with the Price Schedule’s Unit Price for the current contract period; and

a. Coordinate reinspection(s) with the COR only after a Contract Modification has been awarded authorizing such reinspection.

b. Inspector Qualifications. Inspectors performing VTS component inspection/testing under this Contract shall be a currently certified Qualified Elevator Inspector by an ASME-accredited organization, in accordance with ASME QEI-1: Standard for the Qualification of Elevator Inspectors. Inspectors performing work under this Contract shall be regularly employed by the Contractor. The Contractor shall provide a copy of each inspector’s QEI-1 certification to the COR prior to any VTS component inspection/testing being performed.

c. Scheduling.

d. On-Site Work Requirements. In addition to any other requirements set forth in this Contract, the Contractor shall comply with the following on-site work requirements:

Contractor Orientation/Training: The Contractor shall attend an orientation prior to beginning any work under this Contract, at the COR’s discretion. This orientation may include the following topics: Contract terms and conditions; performance monitoring; badging procedures; safety; fire procedures; severe weather procedures; disease transmission; infection control; disaster procedures; and any other topic deemed necessary by the COR. At the COR’s discretion, the Contractor may be responsible for providing some or all this information/training to its employees, as directed by the COR.

Check-in/Check-out Requirements: The Contractor shall comply with all facility check-in and screening requirements. Upon successful completion of the facility’s check-in and screening process, the Contractor shall check-in with the COR, or the COR’s designee, advising them of the nature and location of the work to be accomplished. The Contractor shall check-out with the COR, or the COR’s designee, at the conclusion of such work, prior to departing the VA facility, advising them of the work completed and any problems/issues identified.

Hours of Operation: Normal hours of facility operation (“Business Hours”) are Monday through Friday, 7:00 a.m. – 3:30 p.m. Local Time, except for the following Federal Holidays:

a. New Year’s Day;

a. Birthday of Martin Luther King, Jr.;

b. Washington’s Birthday;

c. Memorial Day;

d. Juneteenth National Independence Day;

e. Independence Day;

f. Labor Day;

g. Columbus Day;

h. Veterans Day;

i. Thanksgiving Day;

j. Christmas Day;

**** Any other day declared a Federal Holiday by Presidential Proclamation****

Noninterference with Facility Functions: The Contractor shall perform its services under this Contract in a manner that does not interfere with the facility’s functions, including maintaining all tools and equipment in an orderly fashion and cleaning the work area at the conclusion of a service visit. The Contractor shall interrupt its work at any time to not interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, Contractor

FHCC VERTICAL TRANSPORTATION SYSTEM SCHEDULE ELEVATORS

CART LIFTS

DUMBWATIERS

Sources Sought Notice