S06 - 36C25227Q0035 0001_final.pdf

36C25227Q0035 0001

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

0001 10-16-2026

676-27-3-094-0001

None

36C252

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

To all Offerors/Bidders

36C25227Q0035

10-08-2026

X

X X

See CONTINUATION Page 676-3670160-094-824400-2580 010024400

X 1

REFERENCE SOLICITATION 36C25227Q0035 FOR ORDAINED CATHOLIC PRIEST SERVICES AT TOMAH VAMC.

This amendment to the solicitation is two fold:

First, amend to reflect the following responses to vendor questions.

Second, see updated Statement of Work and Price Schedule.

All other terms and conditions of the Solicitation remain the same.

Johnson, Ashley Contracting Officer

See Vendor Questions below:

1. Incumbent/history: Is this a follow-on requirement? If so, please provide the incumbent contractor name, prior contract number, and the prior awarded price or annual value. – This is a follow-on requirement. This contract will replace Contract 36C25224P1117 which was a Base plus 1 Option Year Contract with a value of $15,180.00. The vendor is Mathew Lester Bowe.

2. Submission method: How should quotes be submitted (email address, file format, size limits)?

Are there page limits for the technical and experience volumes. – Email responses ONLY, please see Solicitation for Instructions to Offerors.

3. Pricing structure: The schedule lists each CLIN as 1 Job (JB), but the SF 1449 states the vendor will invoice for hours worked. Should we quote a firm-fixed annual price per CLIN, or a per-Mass/per-visit or hourly rate? – Price shall reflect Catholic Mass Services according to the SOW for 1 yearly rate. Invoicing is in-arrears, monthly. See Solicitation for Instructions to Offerors.

4. Mass frequency: How many Masses per year should be priced (52, or fewer to account for federal holidays)? What day and time is the current Mass held, and is a weekend Mass expected or only Monday–Friday 7:30–4:30? - Current Mass is Wednesday at 2:45 PM, this can be adjusted. One mass per week is expected. If a cancellation is necessary a prior notification shall be provided by the contractor. See Statement of Work (SOW).

5. Emergency on-call (CLIN x002): What response time is required after the Chaplain's request?

Are calls expected outside normal hours, nights or weekends? Should pricing assume all 5 visits per year, and is payment per visit or fixed? – The price shall be priced per visit. Contractor shall respond within 2 hours via phone with the ability to be at facility within 90 minutes of telephonic notification. Calls could be any time, during business hours or outside work hours. A response time can be provided and communicated to the family in need.

The Priest would communicate with staff when they are on site that the request has been provided. If the Priest knows they will be unavailable (planned vacation) this can be communicated ahead of time.

6. Wage Determination: WD 2015-4929 Rev 33 is referenced, but no attachments are posted on SAM.gov. Please post the WD and advise which labor classification VA considers applicable to priest services. – This has been uploaded to the Solicitation documents on SAM.gov.

7. Limitations on subcontracting: Clause 852.219-75 (services, 50%) is included, while E.1 says it applies only to SDVOSB/VOSB set-asides. Does it apply to this Total Small Business set-aside? If the prime is a small business and the ordained priest performs as a subcontractor/1099, does that comply with the limitation, or must the priest be the prime's employee. – This needed to be included because this solicitation is open to all small businesses. If a SDVOSB or VOSB submits a quote, this will apply. Only Ordained Priests themselves or employers such as church with Ordained Priests shall perform these services.

8. Offeror eligibility: May an individual priest, a parish, or a diocese submit as the offeror, or must the offeror be a separate business entity? - Only Ordained Priests themselves or vendors who employ Ordained Catholic Priests shall perform these services.

9. Does the priest need to possess an active endorsement from the Archdiocese for the Military Services at the time of quotation submission? - Yes, as well as approval from their diocese to which they belong.

10. Ecclesiastical endorsement: Which endorsing body will VA accept for a Catholic priest (e.g., Archdiocese – A catholic archdiocese and the archdiocese for military service are required to endorse and approve.

10. Substitute priest: May the contractor provide a qualified, endorsed substitute when the primary priest is unavailable? Must substitutes be submitted for approval in advance. - Substitutes would also require the above endorsements for the service and need to be fully ordained, background checked and approved ahead of time.

11. Sacramental supplies: Will VA provide hosts, wine, vestments, chapel space and other supplies, or is the contractor responsible? - Sacramental supplies are provided.

12. Visit summaries (SOW 7.B): What format and delivery method are required for written summaries of sacramental visits, given the priest may not access health records? Should the summaries contain any patient-identifying information? - Priests are provided first names and room numbers of Veterans who have requested that the Priest visit them and return the list to the Chaplain on site at the end of their duties noting those they have met with and what sacraments were provided.

13. Background investigation: Clause 852.204-72 does not indicate a tier. What investigation level is required, how long does badging typically take, and are any costs borne by the contractor? – Tier 1. There is no additional cost to the contractor. This process can take up to 3 months.

14. VHA Directive 1192: Is documentation of flu vaccination required at award, or annually? - Annually and can be received at the VA.

15. Dates: Block 3 of the SF 1449 shows 03-01-2026, while the schedule begins 03-01-2027.

Please confirm the anticipated award date and performance start? 03/01/2027

16. Site visit: Is a site visit or walkthrough of the chapel available before the quote due date? – A site visit is not necessary for this requirement.

17. For the emergency ministry CLINs, should pricing represent five anticipated visits annually or an annual fixed price covering up to five visits? – The price shall be priced per visit.

Contractor shall respond within 2 hours via phone with the ability to be at facility within 90 minutes of telephonic notification. Calls could be any time, during business hours or outside work hours. A response time can be provided and communicated to the family in need. The Priest would communicate with staff when they are on site that the request has been provided. If the Priest knows they will be unavailable (planned vacation) this can be communicated ahead of time.

18. Could you confirm whether quotations are to be submitted directly by email to your office? – Directly by email ONLY. Instructions are listed on the solicitation document.

19. Can a small-business serve as the prime contractor and satisfy the performance requirement through a qualified priest engaged as subcontractor/independent contractor? – No.

20. May the proposed priest's ecclesiastical endorsement, hospital/VA experience, training, and other required credentials be used to satisfy the solicitation's personnel and technical qualification requirements, or must those qualifications reside with the prime contractor itself? – The priest providing the services at the facility is required to possess the ordination and training requirements.

21. Are there any prime-contractor self-performance requirements or other limitations on subcontracting specific to this solicitation beyond the standard small-business requirements? – Yes, the priest shall be the contractor unless employed by a Catholic church who is the prime.

22. If the proposed priest is performing the required services as a subcontractor, does the priest need to maintain a separate active SAM.gov registration, or is active SAM registration as the prime sufficient? – Prime is sufficient.

23. Under Factor 3, may we present the named priest's own VA and hospital ministry as relevant experience? – Yes.

24. Should each on-call line item (0002 and the same item in each option year) be priced for up to five visits, invoiced for the visits actually performed? – Correct, priced for 5 visits, invoiced for what is performed.

CATHOLIC PRIEST SERVICES STATEMENT OF WORK

Contract shall provide Ordained Catholic Priest duties and services for the Tomah VA

Medical Center, according to the following Statement of Work:

1. SCOPE

A. Services are as follows:

1) The contracted Catholic Priest shall be on the Tomah VAMC campus weekly to provide one Catholic Mass service for Catholic Veterans.

a) While on site, the contracted Catholic Priest shall meet any identified

Sacramental needs for Catholic Veterans to include, but not be limited to, Holy Communion, Reconciliation and Last Rites.

b) Provide emergency on call, end of life Catholic Ministry for

Veterans actively dying, when requested by Chaplain, for the Tomah

VAMC as needed not to exceed 5 visits every 12 months. Contractor shall respond within 2 hours via phone with the ability to be at facility within 90 minutes of telephonic notification. Calls could be any time, during business hours or outside work hours. A response time can be provided and communicated to the family in need. The Priest would communicate with staff when they are on site that the request has been provided. If the Priest knows they will be unavailable

(planned vacation) this can be communicated ahead of time.

B. The contracted fee based Catholic Priest SHALL NOT CHART OR HAVE

ACCESS TO ANY VETERANS ELECTRONIC HEALTH MANAGEMENT

RECORDS.

Only the Tomah VAMC staff Chaplain shall be responsible for the updating of any

Veteran’s medical records with the notation of Sacramental Visits.

C. The Sacramental Ministry shall not exceed three (3) hours on any one day.

D. Any changes to this SOW shall be authorized and approved only through written modification of this contract from the CO (Contracting Officer) in coordination with the COR (Contracting Officers Representative). Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

E. Notwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, shall be performed by the

Contractor at no additional cost to the Government.

2. SERVICE HOURS AND FEDERAL HOLIDAYS

A. Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays. All work shall be performed during normal hours of coverage unless otherwise requested or approved by the COR or their designee.

B. All contract work shall be on a date and time mutually agreed upon between the Contractor and the COR.

C. Federal Holidays observed by the VAMC are:

New Years’ Day

Independence Day

Christmas Day

Columbus Day Labor Day Martin Luther King

Day

Memorial Day Presidents’ Day Veterans’ Day

Juneteenth Thanksgiving Day

3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

A. Scheduling of work shall be arranged with at least one, or all the Point of Contacts below and in the following order: contract COR (Contracting Officers

Representative) or contract ACOR (Alternate Contracting Officers Representative).

4. COMPETENCIES AND QUALIFICATIONS OF CONTRACT PERSONNEL:

A. Contractor shall be an Ordained Catholic Priest who possesses an ecclesiastical endorsement, from the official national endorsing authority of their faith group or denomination. The ecclesiastical endorsement is a written official statement, by the official national endorsing body of the faith group or denomination, certifying that the applicant is in good standing with the applicant's group or denomination; and stating that the individual is, in the opinion of the endorsing body, qualified to perform the full range of ministry required in the VA pluralistic setting.

B. The Ordained Catholic Priest shall have the training of their religious faith group that adheres with established standards of the Catholic Church.

C. The contractor who performs the services covered by this contract shall be proficient in written and spoken English.

D. Contractor shall have experience working within the VA hospital setting and/or other hospital settings.

E. The contracted Catholic Priest shall be ordained and in good standing with the

Catholic Church.

F. The Ordained Priest shall be the person delivering these services.

5. ORIENTATION FOR CONTRACTOR EMPLOYEES:

A. Contractor shall attend an orientation meeting as arranged by the Contracting

Officer's Representative (COR). The VA shall schedule this meeting and it shall include discussion of the following topics: (VA shall provide information to the contractor regarding these topics and shall document the meeting)

• Fire and Safety

• Infection control

• Disaster procedures - Other

B. The Contractor shall be responsible to ensure that Contractor employees coming to the work site shall receive the information required above.

6. CONTRACT DELIVERABLES

A. Contractor shall provide services in adherence to the Statement of Work at the

COR/Tomah VAMC Chaplain.

B. Contractor shall provide written summaries of each Veteran Sacramental

Visit to contract COR or Tomah VAMC staff Chaplain.

7. PLACE OF PERFORMANCE

A. Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI. 54660

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 YR ________________

Provide Catholic Mass Services and Sacramental needs to Veterans (Holy Communion, Reconciliation, Last Rites) weekly, at the Tomah VA Medical Center Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 813110 - Religious Organizations PRODUCT/SERVICE CODE: G002 - Social - Chaplain

5.00 JB ________________

Provide emergency on call, end of life Catholic Ministry for Veterans actively dying, when requested by Chaplain, for the Tomah VAMC. This will be paid for 2 hours minimum as needed, not to exceed 5 visits every 12 months.

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2028

Provide Catholic Mass Services and Sacramental needs to Veterans (Holy Communion, Reconciliation, Last Rites) weekly, at the Tomah VA Medical Center Contract Period: Option 1 POP Begin: 03-01-2028 POP End: 02-28-2029

Provide emergency on call, end of life Catholic Ministry for Veterans actively dying, when requested by Chaplain, for the Tomah VAMC. This will be paid for 2 hours minimum as needed, not to exceed 5 visits every 12 months.

Contract Period: Option 1 POP Begin: 03-01-2028 POP End: 02-28-2029

Provide Catholic Mass Services and Sacramental needs to Veterans (Holy Communion, Reconciliation, Last Rites) weekly, at the Tomah VA Medical Center Contract Period: Option 2 POP Begin: 03-01-2029 POP End: 02-28-2030

Provide emergency on call, end of life Catholic Ministry for Veterans actively dying, when requested by Chaplain, for the Tomah VAMC. This will be paid for 2 hours minimum as needed, not to exceed 5 visits every 12 months.

Contract Period: Option 2 POP Begin: 03-01-2029 POP End: 02-28-2030

Provide Catholic Mass Services and Sacramental needs to Veterans (Holy Communion, Reconciliation, Last Rites) weekly, at the Tomah VA Medical Center Contract Period: Option 3 POP Begin: 03-01-2030 POP End: 02-28-2031

Provide emergency on call, end of life Catholic Ministry for Veterans actively dying, when requested by Chaplain, for the Tomah VAMC. This will be paid for 2 hours minimum as needed, not to exceed 5 visits every 12 months.

Contract Period: Option 3 POP Begin: 03-01-2030 POP End: 02-28-2031

1.00 YR ________________ ________________

Provide Catholic Mass Services and Sacramental needs to

Veterans (Holy Communion, Reconciliation, Last Rites) weekly, at the Tomah VA Medical Center Contract Period: Option 4 POP Begin: 03-01-2031 POP End: 02-29-2032

Provide emergency on call, end of life Catholic Ministry for Veterans actively dying, when requested by Chaplain, for the Tomah VAMC. This will be paid for 2 hours minimum as needed, not to exceed 5 visits every 12 months.

Contract Period: Option 4 POP Begin: 03-01-2031 POP End: 02-29-2032

GRAND TOTAL ________________