36C25227Q0014.docx
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- Solicitation number
- 36C25227Q0014
About this file
This is a Special Notice announcing the Department of Veterans Affairs' intent to negotiate a sole source contract with Steris Corporation for sterilizer chamber cleaning and maintenance services. The VA Great Lakes Acquisition Center intends to procure labor, travel expenses, parts, tools, equipment, supervision, and expertise necessary to provide cleaning and services for Medium and Small Prevacuum sterilizers, Atlas loading carts, and trollies located at the William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin. The contract will cover a base year from January 1, 2027 through December 31, 2027, with four option years available. The product service code is J065, and the NAICS code is 811210. The solicitation is being conducted under simplified acquisition procedures pursuant to 41 U.S.C. 3304(a)(1), with the justification that only Steris Corporation, as the Original Equipment Manufacturer, is authorized to provide these specialized cleaning services.
Interested vendors must submit capability statements by email to Eileen Meyer at eileen.meyer@va.gov by 10:00 a.m. Central Daylight Time on August 21, 2026. Required supporting documentation includes: (1) an OEM authorization letter confirming authorized distributor status, (2) proof of ability to purchase OEM parts, (3) proof that all technical personnel are OEM certified, and (4) proof of access to OEM billable services if applicable. The solicitation specifies that only new OEM items are acceptable; used, refurbished, remanufactured, gray market, or counterfeit items are prohibited. The government will evaluate responses received; however, the government retains sole discretion to proceed with sole source negotiation with Steris Corporation if no viable alternatives are identified.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Base YR (01/01/2027-12/31/2027) + 4 OYs Steris Sterilizer Chamber Cleaning |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25227Q0014 |
| RESPONSE DATE/TIME/ZONE |
| 08-21-2026 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Eileen Meyer eileen.meyer@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Under Statutory Authority 41 U.S.C. 3304(a)(1) the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Steris Corporation to provide labor, travel expenses, parts, tools, equipment, supervision, and expertise necessary to provide cleaning/services of the Medium and Small Prevacuum sterilizers, Atlas loading carts, and trollies located at the William S. Middleton Memorial Veterans Hospital in Madison, WI. Cleaning/services are only authorized by the Original Equipment Manufacturer (OEM), Steris Corporation.
This acquisition is conducted under the authority of 41 U.S.C. 3304(a)(1) Simplified Acquisition Procedures as implemented in RFO 6.103-1, only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 08/21/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1. A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c).
2. Proof vendor can purchase OEM parts.
3. Proof all technical personnel are OEM certified.
4. Proof vendor can utilize OEM’s billable service, if using.
Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Steris Corporation.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of clause)
| *= Required Field |
| Special Notice |
Special Notice
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