36C25226Q0648.docx
DOCX document 31 KB Posted
- Solicitation number
- 36C25226Q0648
About this file
This is a Special Notice of Intent for a sole source procurement of Picture Archiving and Communication System (PACS) support services. The Department of Veterans Affairs' Great Lakes Acquisition Center (GLAC) intends to negotiate exclusively with Change Healthcare Technologies, LLC to provide comprehensive PACS support across VISN 12 facilities and select Community-Based Outpatient Clinics (CBOCs) with active Radiology PACS systems. Required services include product and operating system licensing, software updates, hardware replacements, technical support, downtime resolution, and clinical applications support. The procurement covers a base year period from January 31, 2027, through January 30, 2028, with four optional years. The NAICS code is 811210, and the contracting office is located in Milwaukee, Wisconsin (zip code 53214-1476).
Interested firms must submit capability statements by email to Contracting Officer Eileen Meyer at eileen.meyer@va.gov by 10:00 a.m. CDT on August 7, 2026. Submissions must be in Microsoft Word or Adobe PDF format and include four specific supporting documents: an OEM authorization letter designating the vendor as an authorized distributor, proof of ability to provide licensing and software updates, proof that all technical personnel hold OEM certifications, and proof of ability to utilize OEM billable services if applicable. The notice applies to eight VA Medical Centers and related facilities across Illinois, Michigan, and Wisconsin. The solicitation is conducted under FAR Part 12.102 for restricting competition, and the government reserves the right to proceed with sole source negotiation with Change Healthcare Technologies, LLC if no qualifying responses are received. The vendor must meet strict requirements regarding new OEM items only, with prohibitions against gray market, counterfeit, used, refurbished, or remanufactured equipment.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SUBJECT*
Base YR (01/31/2027-01/30/2028) + 4 OYs Change Healthcare PACS system support
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0648 |
| RESPONSE DATE/TIME/ZONE |
| 08-07-2026 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Eileen Meyer eileen.meyer@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Change Healthcare Technologies, LLC for the Picture Archiving and Communication System (PACS) support to the facilities throughout VISN 12 and certain CBOC locations that have a Radiology PACS system presence on-site. Support includes all product and operating system licensing, software updates, hardware replacements, technical support, downtime resolution, and clinical applications support; for which Change Healthcare Technologies, LLC, as the OEM, is the only authorized provider.
This procurement is being conducted in accordance with FAR Part 12.102 Restricting Competition, and no other vendor will satisfy agency requirements. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 08/07/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1.) A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c).
2.) Proof the firm can provide licensing and software updates.
3.) Proof all technical personnel are OEM certified.
4.) Proof the firm can utilize OEM’s billable service, if using.
Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Change Healthcare Technologies, LLC.
Capability statements shall be submitted by email only as an MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
VISN12 Facilities:
· 537 - Jesse Brown VA Medical Center - 820 S Damen Ave, Chicago, IL 60612
· 550 - VA Illiana Health Care System – 1900 E. Main Street, Danville, IL
· 556 - Captain James A. Lovell Federal Health Care Center (FHCC) – 3001 Green Bay Road, North Chicago
· 578 - Edward Hines, Jr. VA Hospital – 5000 South 5th Avenue, Hines, IL
· 585 - Oscar G. Johnson VA Medical Center – 325 East H Street, Iron Mountain, MI
· 607 - William S. Middleton Memorial Veterans Hospital – 2500 Overlook Terrace, Madison, WI
· 676 - Tomah VA Medical Center – 500 E. Veterans Street, Tomah, WI
· 695 - Milwaukee VA Medical Center -5000 West National Milwaukee, WI, 53295
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of clause) Page 1 of
File details come from the government source that posted it. Updated .