36C25226Q0626.docx

ASBESTOS CONTAINING MATERIAL TESTING & MONITORING SERVICES

PROJECT 695-22-117, RENOVATE AUDIOLOGY CLINIC SOW

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Stacy Hoover Stacy.Hoover2@va.gov

PLACE OF PERFORMANCE

5000 West National Avenue

Milwaukee, WI 53295-0001

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Asbestos Containing Materials Testing and Monitoring Project# 695-22-117 Renovate Bldg. 111 Audiology Clinic 5BN for Clement J. Zablocki VA Medical Center, Milwaukee, WI 36C25226Q0626

INTRODUCTION: This is a Sources Sought notice seeking feedback of interest from VOSB and SDVOSB firms for Asbestos Containing Material (ACM) Testing and Monitoring work for Project# 695-22-117 Renovate Bldg. 111 Audiology Clinic 5BN at the Clement J. Zablocki VA Medical Center, Milwaukee, WI

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL OR REQUEST FOR QUOTE. THIS IS ONLY INTENDED FOR MARKET RESEARCH FOR A POTENTIAL VOSB OR SDVOSB SET-ASIDE FOR THIS PROCUREMENT.

FIRMS MUST HAVE CURRENT ACM TESTING AND MONITORING CERTIFICATION FOR THE STATE OF WISCONSIN TO PERFORM THIS WORK.

Period of Performance: 150 calendar days from contract award Contract Type: Firm-Fixed-Price Estimated Magnitude of Construction: between $5,000,000.00 and $10,000,000.00 NAICS Code: 541620 Size Standard: $19 Million

SBA: in accordance with VAAR 819.7003, at the time of quote submission and prior to award of any contract, the offeror must represent to the contracting officer that it is a –

(1) VOSB or SDVOSB eligible firm;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) VOSB or SDVOSB is listed in the SBA Certification database at: https://search.certification.sba.gov/ Additionally, all eligible firms must be registered and current in the System for Award Management (SAM) database in order to be evaluated and eligible for contract award. If the firm is not registered in SAM, you may register online at https://www.sam.gov.

SUBMISSION REQUIREMENTS: Firms which meet the requirements listed in this announcement, are invited to electronically submit their capability statement no later than 11:30am Local Time, August 29, 2026.

Electronic submission to be emailed to:

Stacy.Hoover2@va.gov Sources Sought: 36C25226Q0626

Page 1 of

Sources Sought Notice

Page 1 of The purpose of this contract is to provide the VA with a certified third-party ACM testing and monitoring contractor for an upcoming construction project at the Clement J. Zablocki VA Medical Center, Milwaukee, WI. The Asbestos Containing Material (ACM) Testing & Monitoring Contractor (TMC) shall provide all labor, material, tools, management, and equipment necessary to provide asbestos containing materials abatement testing and monitoring for construction project 695-22-117, Renovate Audiology Clinic, located in Building 111, 5th Floor, B Wing, North as defined in the below Statement of Work (SOW).

1. SCHEDULE OF SUPPLIES/SERVICES AND PRICE/COST

a. BASE CLINS - Period of Performance is 150 calendar days from award. It is anticipated that the services will take place within 120 calendar days and 30 calendar days to submit report time period between Mid-July 2026-Mid-November 2026.

b. OPTION CLINS (ADDITIONAL SERVICE CLINS) - Period of Performance is calendar days from award. It is anticipated that these services will take place during the 120 calendar-day time period indicated above in a. BASE CLINS. If exercised, CLINS 0001AA, 0001AB, 0001AC, 0001AD, 0002AA, 0002AB, 0002AC, 0002AD will be required to be funded prior to any work being performed.

STATEMENT OF WORK

1. DESCRIPTION OF SERVCIES

a. The intent of this Environmental Service Contract will be to provide standard environmental samplings, inspections, testing, oversight, and monitoring services during the hazardous materials (asbestos) remediation (abatement) performed as part of the Renovate Audiology Clinic construction contract. These services are abbreviated as “ACM” subsequently in this document. Professional Industrial Hygienist services meeting this requirement shall be provided during the asbestos remediation contractor’s scheduled abatement work. The Government shall notify the contractor of the need for these professional ACM testing and monitoring services at least two weeks before the abatement work is to commence. The work will take place at the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin, Building 111 Main Hospital, 5th floor B-wing North. The Dialysis Clinic previously occupied the location. Nothing has been changed since they left. All the original architectural finishes and MEP systems are still in place. Construction of the Audiology Clinic requires all building systems, walls, ceilings, flooring and finishes be removed back to the exterior envelope and concrete structural slab above and below. Additional hazardous materials have been found in the clinic below, 4th floor B-wing North and above on the roof.

b. The ACM Contractor shall familiarize themselves with the contract specifications regarding this project and ensure that abatement and testing & monitoring services meet these requirements. Pay close attention to the phasing of the demolition and construction. The demolition of the MEP systems will require work to be performed in the adjacent occupied offices, public corridors and the 4th floor Oncology Clinic.

c. The contractor shall furnish all materials, equipment, and personnel necessary to accomplish this work as defined in the scope of work below and in the drawings attached. This work shall be performed in accordance to Federal, State and Local regulations, Occupational Safety and Health Administration (OSHA) & United States Environmental Protection Agency (EPA) requirements, and VA Guidelines.

2. CONSTRUCTION PERIOD OF PERFORMANCE

a. The VA’s ACM contractor will report directly to the VA and shall ensure the project General Contractor (GC), and the GC’s subcontractors adhere to the abatement and testing requirements of the contract. A construction General Contractor has been awarded a separate and corresponding construction contract which will include abatement of ACM materials as well as testing and monitoring reporting directly to the abatement contractor. The ACM contractor under this contract is prohibited from being subcontracted by the GC for abatement or testing and monitoring for this project.

b. It is anticipated that the construction contractor will mobilize early 2026. Once approved, the construction schedule will be shared with the ACM contractor for coordination and scheduling activities. The construction contract shall begin with demolition and abatement activities. The VA intends to issue NTP to the ACM contractor in conjunction with mobilization to not impact the General Contractor’s schedule. The ACM contractor shall coordinate abatement testing and monitoring activities with the General Contractor and the GC’s abatement subcontractor. The construction contract is bound by the following phases/milestones:

i. Notice to Proceed is planned to be issued 17 March 2026.

ii. Pre-Construction Period (submittals) shall be complete NTP + 60 days.

iii. VA Submittal Review Period shall be complete within NTP + 120 days.

c. Per the General Contractor’s schedule, demolition and abatement activities should be completed within four months of mobilization. Likewise, the ACM contractor’s testing and monitoring activities shall conclude by the same date. The final report shall be submitted within 30 days of the construction contractor’s completion of the project’s demolition and abatement services.

3. HAZARDOUS MATERIALS ASSOCIATED WITH AUDIOLOGY CLINIC

a. The GC’s asbestos/hazardous materials abatement contractor shall remove all identified hazardous materials in compliance with applicable codes and laws.

b. Abatement testing and monitoring services are required for the duration of the abatement/demolition.

c. Abatement testing and monitoring are required for:

i. The removal of ACM in flooring mastic under tile (approximately 460 square feet). 5th floor.

ii. The removal of ACM in flooring mastic under carpet (approximately 652 square feet).5th floor

iii. The removal of ACM in flooring mastic under sheet goods (approximately 2,122 square feet). 5th floor

iv. The removal of ACM in wall mortar/grout associated with ceramic wall tile (approximately 100 square feet) 5th floor

v. The removal of unforeseen mud fittings on fiberglass insulated lines (approximately 143 fittings). Above 5th floor ceilings, some are located outside of main construction zone.

vi. The removal of radiators metal covers, the back panels and pipes containing asbestos. The 5 radiator units are located on 5th floor; pipes are located on 5th floor and 4th floor.

d. Based on the age of Building 111, it is assumed lead paint is within the project area. However, lead abatement or ACM T&M activities are not required. The demolition contractor shall employ lead stabilization prior to demolition activities and all debris materials shall be disposed of appropriately. The ACM T&M contractor shall have no lead abatement/oversight during these services.

e. Review the attached Hazardous Materials Floor Plans HA 220 & HA221, Demolition Floor Plans AD105, AD106, AD124, AD125, MD104, MD105, MD115 for more information on the GC’s demolition and abatement requirements.

4. MINIMUM QUALIFICATIONS

a. The ACM Testing & Monitoring contractor must provide at least one (1) qualified Professional Industrial Hygienist (PIH) and the necessary support personnel to perform the requirements of this solicitation.

b. The term PIH is a government-specific term meaning an individual who has professional experience as a practicing and certified industrial hygienist. For this contract, it is required that this PIH have a State of Wisconsin certification as an asbestos inspector and supervisor. This must be documented in the proposal (include copy of State Certification).

c. Laboratory testing shall be completed by an AIHA (American Industrial Hygiene Association) accredited laboratory. Bulk sampling shall be completed by a NVLAP (National Voluntary Laboratory Accreditation Program) approved laboratory.

d. The Government reserves the right to approve or disapprove personnel based on the position requirements stated in the proposal.

e. The Government will not exercise any supervision or control over contractor employees performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The contractor, in turn, shall be accountable to the Government for contractor employees.

The contractor may not conduct abatement or testing and monitoring services for the General Contractor in performance of this project

5. TASKS, REPORTS, AND FINAL REPORT

a. ACM Testing and Monitoring Contractor the shall review this project’s Specification Manual, Division 02 Existing Conditions. Section 02 82 11 Traditional Asbestos Abatement. 2.3- Monitoring, Inspection, and Testing. The TMC is responsible for the six tasks detailed in 2.3. B. Scope of Services of the VPIS/CIH Consultant: A list of these six tasks is summarized below: VPIS/CIH Consultant = ACMTMC

i. Establish background levels prior to initiation of abatement activities.

ii. Perform continuous air monitoring, inspection and testing outside the regulated area during abatement work.

iii. Perform unannounced visits to spot check overall compliance by the abatement contractor to the plans and specifications.

iv. Support the COR in the review and evaluation of abatement contractor submittals, reports, or RFIs.

v. Perform a final inspection and testing of a decontaminated area after the abatement work.

vi. Issue a formal certificate of decontamination for the project area as well as a final report.

b. Results from testing activities shall be provided to the VA COR within the times listed below:

i. Sample Analysis Air

a. Asbestos: Less than 12 hours

b. All others: Less than 48 hours

ii. Verbal reports can be provided once contractor receives results. Written report should be completed within 7 to 10 days after results are received by contractor.

c. A daily written Employee/Vendor Service Report (ESR) shall be provided to the COR upon completion of each daily visit. This written report shall be submitted weekly, at a minimum, and include sampling data results, as applicable. The report shall include a detailed description of the work completed and the reason for any delay (if occurring). In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay of payments.

i. Name of Contractor.

ii. Name of Field Service Employee (FSE) who performed services.

iii. Contractor service ESR number/log number.

iv. Date, time (starting and ending), equipment downtime, and hours on-site.

v. VA purchase order number.

vi. Work completed to include location, equipment and materials used.

vii. Signatures of the FSE performing the services and the VA employee who witnessed the services described.

d. A final report will be required for this project. The report will follow this format:

i. Executive Summary

ii. Purpose/Problem Statement

iii. Inspection results and recommendations for contractor to correct or accomplish

iv. Sampling and Analytical Methods

v. Sampling Locations and Agents

vi. Sampling Results by Location and Individual

vii. OSHA, American Association of Government Industrial Hygienists (ACGIH), or National Institute of Occupational Safety and Health (NIOSH) Recommendations, or other reference on Exposure Levels

viii. Conclusions and Recommendations

e. The TMC contractor will be required to complete and incorporate VA Form 0018, "Industrial Hygiene Sampling Data" into the final report. A copy of this form will be provided.

6. SCHEDULING OF WORK

a. Before commencement of work, the Testing & Monitoring contractor shall confer with the COR, the GC and the hazardous materials abatement contractor to coordinate and agree on a sequence of procedures; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, and restrooms for contractor employees.

b. Contractor's delivery of service/delivery of materials and equipment shall be made with a minimum interference to Hospital’s operations and personnel. Abatement and Testing & Monitoring work will be accomplished during the Hospitals’ administrative hours 7:00 am to 3: 30 pm M-F, and during off-shift working hours. The VA estimates 60% of the work to be conducted during normal work hours and 40% of the work to be conducted during off shift working hours. All work outside the defined construction zone will be during off shift hours.

c. The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall take all precautions to ensure that no damage will result from his operations to private or public property.

d. The hazardous materials abatement contractor shall be responsible for providing all work site protective barriers and site control devices, and the testing & monitoring contractor shall inspect work site protective barriers. Any proposed traffic control methods shall be submitted to the COR for final approval. No area shall be completely closed to traffic without prior approval from the COR.

e. At the beginning of each working day, the contractors shall notify the COR, by email, of the location(s) of work to be accomplished that day.

7. HOURS OF OPERATION

a. VAMC normal hours of operation are Monday through Friday from 7:00 am to 3:30 pm excluding holidays.

b. Federal and National Holidays observed by the VAMC are:

New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day M L King's Birthday President's Day Juneteenth Columbus Day Veterans Day

c. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

d. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

8. CONTRACTOR ACCESS

a. The area with the construction zone, wherein the demolition work is to be performed under the Audiology Clinic contract, will not be occupied by VA services during abatement and testing & monitoring services. Removal of debris, however, will require the contractor to move through occupied corridors of an active hospital. The B-wing elevators will be available to the contractor for removal of construction waste. The movement of contractor personnel, their equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing operations and prevent contamination to adjacent areas.

b. The ACM Contractor shall not be allowed access to the VA’s Data Network or VA sensitive information.

c. Any computer systems employed by the Contractor shall meet VA password requirements and shall not connect to the VA Data Network. Public Guest Wi-Fi is available throughout Building 111 and can be used by the ACM TMC - Contractor.

END of DOCUMENT