36C25226Q0599.docx
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- Solicitation number
- 36C25226Q0599
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs for market research purposes regarding Service Life Extension Program (SLEP) refit and maintenance services for an Eaton 9390 480V Uninterruptible Power Supply (UPS) system. The solicitation number is 36C25226Q0599, with responses due by July 20, 2026, at 9:00 AM Central Time. The work will be performed at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin, with a period of performance from October 1, 2026, through September 30, 2027. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), and the Product Service Code is J059 (Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components).
The required scope includes comprehensive inspection of the Eaton UPS electronics and batteries; replacement of all power modules, power supplies, control and interface boards, terminal blocks, and Mini CSB Communication Card; cleaning and replacement of contactors and wiring; firmware updates; and calibration and functional testing. The contractor must provide a one-year service warranty with corrective maintenance coverage (excluding batteries, capacitors, and fans), 24/7 availability for corrective maintenance support, and an 8-hour on-site response time for emergencies. Upon completion, the VA will receive entitlement to purchase Eaton service contract coverage for a minimum of 10 years through 2037. Interested vendors must submit a capability statement demonstrating experience with UPS maintenance, repair, or SLEP services; Eaton or equivalent UPS system experience; and Field Service Engineer qualifications. Capability statements should include company name, address, UEI or DUNS number, point of contact, business size classification, and socioeconomic status. This notice is for information and planning purposes only and does not constitute a formal solicitation or Request for Proposal.
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| UPS SLEP (Service Life Extension Program) One time service |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0599 |
| RESPONSE DATE/TIME/ZONE |
| 07-20-2026 9:00 AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 20 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J059 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Waymon McNeal waymon.mcnealjr@va.gov 414-844-4842
PLACE OF PERFORMANCE
| ADDRESS |
| Clement J. Zablocki VA Medical Center |
5000 W National Ave
Milwaukee WI
| POSTAL CODE |
| 53295-0001 |
| COUNTRY |
| United States |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.
The Department of Veterans Affairs (VA) is conducting market research to identify vendors capable of providing a Service Life Extension Program (SLEP) refit and maintenance services for an Eaton 9390 Uninterruptible Power Supply (UPS) system located at the Clement J. Zablocki VA Medical Center 5000 W National Ave Milwaukee, WI 53295-0001.
The contractor shall provide all labor, supervision, equipment, tools, materials, transportation, and other resources necessary to perform the required services.
The applicable North American Industry Classification System (NAICS) code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance.
The applicable Product Service Code (PSC) is J059 – Maintenance, Repair, and Rebuilding of Equipment – Electrical and Electronic Equipment Components.
Scope of Services
· Service Life Extension Program for the Eaton 9390 480V UPS Serial Number EF413CBB04 at the Milwaukee VAMC.
· Inspection of the electronics portion of the Eaton UPS.
· UPS Electronics Replacement Service
· 1-year service warranty
Tasks or Requirements
1. Inspection of the Eaton UPS Electronics
0. Inspect the UPS for suitability of the intended Service Life Extension Program electronics replacement service.
0. Inspect all capacitors, fans, and batteries.
0. Test all power transfer conditions.
0. Inspect performance history of the UPS.
1. Replace the following UPS Electronics
1. All Power Modules
1. Power Supplies
1. Control and interface boards
1. Terminal Blocks
1. Mini CSB Communication Card
1. Provide the following UPS maintenance services
2. Clean contactors, wiring, and other electrical components, and replace them as needed.
2. Update firmware
2. Calibration and functional testing of the UPS
1. 1-Year service life extension program warranty
3. Corrective maintenance parts and labor warranty coverage. Excludes battery, capacitor, and fan replacement.
3. Corrective maintenance support availability 24 hours per day, 7 days per week.
3. 8-hour on-site response time to emergency corrective maintenance requests.
1. Entitlement to purchase service contract coverage from Eaton for a minimum of 10 years, through 2037.
1. Replaced parts become property of Eaton and Eaton shall promptly dispose of replaced parts in accordance with applicable regulations.
Selection Criteria
1. Completion of this equipment upgrade shall provide Milwaukee VAMC with entitlement to purchase service contract coverage from Eaton for a minimum of 10 years, through 2037.
Place of Performance Milwaukee VA Medical Center Medical Imaging Department, Room 2476, Building 111 5000 W National Ave Milwaukee, Wi 53295
Period of Performance
1. 10/1/2026-9/30/2027
Capability Statement Submission
· Interested vendors shall submit a capability statement demonstrating experience performing UPS maintenance, repair, or SLEP services.
· Capability statements should include company name, address, UEI or DUNS number, point of contact, business size under NAICS 811210, and socioeconomic status.
· Vendors should demonstrate experience servicing Eaton or equivalent UPS systems and provide qualifications of Field Service Engineers.
· Capability statements must be submitted no later than Monday, July 20, 2026, at 9:00 AM CST.
· Responses shall be submitted via email to Contracting Officer, Waymon McNeal, at Waymon.McNealjr@va.gov.
· 36C25226Q0599 Service Life Extension shall be referenced on all correspondence regarding this announcement.
Disclaimer This Sources Sought notice is issued solely for information and planning purposes and does not constitute a solicitation. This is not a Request for Proposal (RFP). The Government is seeking information for market research purposes only. The Government may or may not issue solicitation in the future.
Telephone inquiries will not be accepted.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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